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Valuebill Case Study and Benefits David Lloyd LLPG Manager. HDC - 1 of 10 pilots Initial Valuebill Meeting Major/initial task - data cleanse IA provide reference anomalies IA provide address matching anomalies. Valuebill Requirement. Valuebill Project Team

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Presentation Transcript
valuebill requirement
HDC - 1 of 10 pilots

Initial Valuebill Meeting

Major/initial task - data cleanse

IA provide reference anomalies

IA provide address matching anomalies

Valuebill Requirement
valuebill project team
Valuebill Project Team

Head of Information Management

Head of Revenues

Local Taxation Manager

Business Analyst (Project Manager for GIS and LLPG)

LLPG Manager (Valuebill Project Manager)

Valuebill Project Team
slide5

Challenge

Strategy

valuebill project team support
Valuebill Project Team

Head of Information Management

Head of Revenues

Local Taxation Manager

Business Analyst (Project Manager for GIS and LLPG)

LLPG Manager (Valuebill Project Manager)

Street Naming & Numbering

Intelligent Addressing

Local VOA

Valuebill Project Team + Support
slide7
Task

HDC to internally match CTAX & NDR cross references to the LPG

IA would match the NLPG to VOA references

IA would match the NLPG to VOA addresses

process
Process

Where are we now?

What do we want to achieve?

How to achieve it?

where are we now
CTAX/NDR data used to create the LPG

Data was 21 months out of date

Did not include new cross references and held closed references

750 CTAX & 1,200 NDR differences

Only some alternative addresses had been captured during LPG creation

Where Are We Now?
what do we want to achieve
100% cross reference synchronisation between LPG & CTAX/NDR

Process to capture future additions and closures of CTAX/NDR into LPG

Monthly synchronisation of Revenue cross references within LPG

Where possible, synchronise addresses between LPG & CTAX/NDR

What Do We Want To Achieve?
how to achieve it
How To Achieve It?

Cross references

Current extract

Battery of report anomalies

Process anomalies

100% synchronisation

Future procedures & controls

Addresses

Building no

Building name

Streetname

Locality

Post Town

Postcode

ctax ndr xref distribution
CTAX/NDR xref Distribution

NLPG Hub

VOA

Database

Local

VOA

LLPG

LA

CTAX/NDR

nlpg matched to voa
Matching Cross references – 368 CTAX & 267 NDR

Analysed reports

Narrated each item

Work impact on local VOA

Matching addresses – 37 CTAX & 10 NDR items

NLPG Matched to VOA
ctax ndr xref distribution1
CTAX/NDR xref Distribution

VOA

Database

NLPG Hub

Local

VOA

LA

CTAX/NDR

LLPG

connectivity
100% synchronisation of cross references

Liaising between Uniform & Sx3 to establish connector

Interim monthly ongoing synchronisation

Provide VOA with the UPRN in communications

Internet – Banding & RV

Connectivity
address cleansing
Council Tax addresses

Non Domestic Rating addresses

Land & Property Gazetteer

Positional accuracy

Address Cleansing

21

street name differences
Street Name Differences

AbbeyFields

Abbeyfields

Westmere

Corunna Close

Coruna Close

Westmeare

Park Side

Parkside

Whellams

The Rampley

The Rampleys

Whellums

1400

40

building name differences
Building Name Differences

Stoneley Grange

TheGrange

No house name

Balcony House

Old Stables

The Old Stable

1100

postcode differences
Postcode Differences

PE285YB

PE285YD

PE291YY

PE291ZA

PE282JH

PE282BJ

PE187WJ

PE297WJ

PE191TT

PE191TU

5800

town name differences
Town Name Differences

OldHurst

Oldhurst

Woodhurst

Wood Hurst

other dataset matching
Knowledge that all Revenue properties are included in the LPG

Use the LPG to match other internal datasets

Address cleansing

Mailings

Other Dataset Matching
spatially display properties
Spatially Display Properties
  • All Revenue properties displayedspatially on the intranet
spatially display properties1
All Revenue properties displayedspatially on the intranetSpatially Display Properties
  • Assist with inspections
  • Identify cross references incorrectly attached
  • Opportunity to question buildings without CTAX or NDR cross reference
ctax reference compatibility
Revenues changed the structure of the CTAX reference in earlier years

Not reflected by the VOA

Identified in May

Revenues & VOA hub worked to align the current reference

CTAX Reference Compatibility
call centre
Robust data

LPG is a key enabler of our Customer First programme

Calls from the public e.g. bin round or Housing

With multiple LPI’s property identification within seconds

Negates/reduces the need for candidate records

Call Centre
slide27
Faster communication

More accurate exchange of data

100% match of cross referencesfor the VOA

Correct cross reference details

VOA holds the LPG UPRN

Postcode

XY coordinates

VOA
additional revenue
One commercial propertyAdditional Revenue
  • 3 domestic properties
    • 2 dwellings
    • 1 annexe
  • Additional annual income £150k
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