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Staff Scheduling for Fun & Profit

Staff Scheduling for Fun & Profit. Speaker. Warren Dietel Owner & President Puff ‘n Stuff Catering since 2003 Serial Entrepreneur Previous Experience – Disney Catering, Disney Weddings, Scott Kay Current ICA Board Member Regular Speaker for ICA, Catersource, NACE, The Special Event & EPCAS.

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Staff Scheduling for Fun & Profit

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  1. Staff Scheduling for Fun & Profit

  2. Speaker Warren Dietel • Owner & President Puff ‘n Stuff Catering since 2003 • Serial Entrepreneur • Previous Experience – Disney Catering, Disney Weddings, Scott Kay • Current ICA Board Member • Regular Speaker for ICA, Catersource, NACE, The Special Event & EPCAS

  3. Speaker Bim Parmar • Vice President of Marketing – Celayix Software • Previous Experience – SAP, McAfee, Microsoft, AOL • Speaker at Global Events on Business, Productivity and Security • Avid Food and Spirits Enthusiast

  4. Agenda • How to reduce the time, complexity and cost of scheduling event staff • How to ensure staffing costs don’t break the budget and profitability of your event • How to prepare for the ACA and maintain control of your health care costs

  5. The Previous Situation Scheduling Event Resources: • Time Consuming • Complex • Error Prone • Unable to Track Actuals

  6. Step 1 – Gather Availability Who this? Can you work next week? Umm… Mama?

  7. Step 2 – Gather Requirements • Customer Requirements • Budget Constraints • Venue Rules • Staff Availability & Skills

  8. Step 3 – Schedule the Event

  9. Step 4 – Communicate Schedule

  10. Step 5 – Track Attendance Did you buddy punch for Joe? Yes LOL!

  11. Step 6 –Replace No-Shows Who this? Can you work tonight? Umm… Mama?

  12. Step 7 – Billing & Payroll • Collate Attendance Data from Event Records • Crunch Data and Compile: • Payroll Report • Billing Report

  13. The Challenge • Increase efficiency • Proactively reduce labor costs • Increase staff engagement and communication • Better serve customers with adequate coverage Better, Faster, Cheaper

  14. How Puff ‘n Stuff Solved the Problem • Advanced Scheduling • Time & Attendance

  15. Rules-Based Scheduling Schedule based on: • Customer/Contract Requirements • Event Budgets • Employee Skills • Employee Availability • Regulatory Requirements • Contain Costs • Maintain Profit Margin

  16. Collaborative Scheduling I can work Saturday! Thanks! • Via Secure Online Portal • Staff Provide Their Own Availability & Preferences • Easily Share Event Schedules • Staff Confirm Shifts Online • Quickly Locate Available Staff to Fill No-Shows

  17. Employee Self-Scheduling • Post Available Shifts to Online • Staff Call/Log-in and Bid on Available Shifts • Managers Set Business Rules Ensuring Proper Coverage

  18. Time Tracking • Track and collect employee time worked and accurately match against scheduled shifts • Eliminate Employee Time Theft • Alerts for Late Check-in, or No-Shows • Avoid Litigation

  19. Reporting • Produce, Share and Analyze Data • Measure and Understand Your Workforce • Forecast Costs to Make Strategic Business Decisions

  20. Integration • Billing Systems • Payroll Systems

  21. Affordable Healthcare Act • Applies to all SMB with over 50 FTE – during a… Look Back Period • Do you know if you’re affected?

  22. Look Back Period • The Measurement Period • 3-12 months to Determine Full Time Status • More Than 30hrs/week • The Administrative Period • 90 days to Crunch Numbers • The Stability Period • Not less than Measurement Period • Employee is Considered Full-Time

  23. How Does it Work? • Measurement Period

  24. How Does it Work? • Admin Period

  25. How Does it Work? • Stability Period

  26. ACA Threshold • Step 1 Full Time Employee Count

  27. ACA Threshold • Step 1 Full Time Employee Count • Step 2 Calculate FTEs

  28. ACA Threshold • Step 1 Full Time Employee Count • Step 2 Calculate FTEs • Step 3 Total FTE Count

  29. How to Maintain Control of ACA Costs • Time & Attendance Tracking & Reporting: • Report on Hours Worked by Casual Staff During Measurement Period • Alleviate Manual Processing for Admin Period • Track and Monitor Work Status of Casual Staff During Stability Period

  30. How to Maintain Control of ACA Costs • Automated Scheduling Business Rules Prevent : • Casual Staff from Being Scheduled >30hrs/week • Any Staff from Being Scheduled for Overtime • Any Event Staff Costs from Exceeding Budget

  31. Questions Email: b.parmar@celayix.com Toll-Free: 1-888-591-5558 www.celayix.com

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