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USFfiles. Xythos at the University of San Francisco. Drivers for Web-based File Sharing. 2002 Network Security policy developed Desktop file sharing vulnerability Support load of VPN, virus vulnerability to fac/staff network if run on personal machines to access USF network from home

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Usffiles

USFfiles

Xythos at the University of San Francisco

Educating Minds and Hearts to Change the World


Drivers for web based file sharing

Drivers for Web-based File Sharing

  • 2002 Network Security policy developed

    • Desktop file sharing vulnerability

    • Support load of VPN, virus vulnerability to fac/staff network if run on personal machines to access USF network from home

  • Lack of central backup services

    • Use of public web server by staff for select file backup

  • Request from 2001 portal procurement process

    • Campus Pipeline did not offer; Luminis still does not have what we consider a usable offering

  • Bb Basic license level

    • Faculty desire to easily post syllabi and other materials without using Blackboard

  • Student file sharing desires

    • Accessibility from off-campus

    • Ability to keep files for more than one semester

Educating Minds and Hearts to Change the World


Why xythos

Why Xythos?

  • Educause presentation by UT

  • Cross-platform client support (40% Mac users among fac/staff)

  • Multiple server OSes and databases supported

  • LDAP support

  • WebDAV support

  • Security

  • Scalability

  • Imaging and workflow options

  • Web site hosting a plus

  • Ticket option to reduce e-mail attachments

  • San Francisco company

  • Risk-free evaluation with strong on-site support

Educating Minds and Hearts to Change the World


Implementation

Implementation

  • Project team formed summer 2004

  • Alpha testing Fall 2004

  • Beta spring 2005

  • Launched summer 2005 with upgrade from Campus Pipeline to Luminis

Educating Minds and Hearts to Change the World


Fall 2006 utilization

Fall 2006 Utilization

  • Stopped offering LAN-based file storage for students in summer 2006

  • 363 Faculty and staff, 1339 studentshave files stored in USFfiles

  • 15% of portal user base

  • Faculty/Staff have used 8.13 GB of storage; students have used 10.12 GB. Both stats roughly double since spring 2006.

  • Average of 22.94 MB per user for faculty/staff, 7.74 MB for students

Educating Minds and Hearts to Change the World


Support and satisfaction

Support and Satisfaction

  • Approx. 50 training attendees

  • 53 help requests logged

  • 73% of faculty and staff and 75% of students who have tried USFfiles are either satisfied or very satisfied.

  • Majority of remainder are undecided, not dissatisfied

Educating Minds and Hearts to Change the World


Usage survey responses

Usage Survey Responses

  • USFfiles users indicated that they use the system to:

    • Collaborate with colleagues: 18.8%

    • Work on group projects: 31.2%  

    • To send/retrieve homework assignments: 43.8%  

    • To share documents with others: 53.1%

    • Using in place of attaching large files to e-mail messages: 43.8%

Educating Minds and Hearts to Change the World


Promotion and contest

Promotion and Contest

  • Quick start pamphlets and Online tutorials

  • Contest for 30G iPod: “How can USFfiles be used innovatively to enhance teaching and learning?”

Educating Minds and Hearts to Change the World


Challenges

Challenges

  • Multiple content repositories

    • Xythos

    • Blackboard

    • Serena Collage web content management

    • Xtender image/document management system

    • Innovative Millenium Media Manager

    • E-portfolio

Educating Minds and Hearts to Change the World


Lessons learned

Lessons Learned

  • Single Sign-on was a good rollout approach

  • Would do quiet rollout again; feel more confident about promoting system now that we are familiar with it in production

  • 100 MB quota may be excessive, at least for starters

Educating Minds and Hearts to Change the World


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