Gender, Ethnicity and Race, and Age Making the Numbers Match

1. Gender, Ethnicity and Race, and Age Making the Numbers Match

2. Demographic Screens • Screen 3 – Zip Code and Gender • Screen 4 – Ethnicity and Race • Screen 5 – Age • Please remember, the total on these three screens should always match

3. Purpose of the Count • The purpose of these screens is to identify the number(s) of parents or caregivers we provide resources and referral services to each year • The numbers represent “direct contact” with a parent or guardian, an "exchange of information" a FRC has had with an unduplicated parent/caregiver of a child

4. Data Reported • Annual data for 2011-2012 (July 1, 2011 - June 30, 2012) • First quarter 2012 (July, August and September 2012) • October and November 2012

5. The Problem! • Using Screen 3, Zip Code and Gender as the baseline we have reported serving 3,349 families over the three time periods • BUT, on Screen 4, Ethnicity and Race , we are under-reporting by 1,725 • AND, on Screen 5, Age, we are over-reporting 142 families

6. The Dilemma……. Our DDS reports show significant discrepancies that are really hard to explain

8. The Solution • As you are entering your data, PLEASE make sure that the counts on all three of the demographic screens MATCH • Remember, we are counting “direct contact” and an “exchange of information” with a family about their child • EQUAL= One family, with a zip code, gender, ethnicity and race, and the age of the child being reported

9. Lets Review! • The U.S. Census Bureau collects race and Hispanic origin information following the guidance of the U.S. Office of Management and Budget's (OMB) 1997 Revisions to the Standards for the Classification of Federal Data on Race and Ethnicity. • Remember, while Ethnicity and Race are different counts, they still need to add up to the number of children being reported

10. Ethnicity: • Hispanic origin can be viewed as the heritage, nationality group, linage, or country of birth of the person or the person's parents or ancestor's before their arrival in the United States. • "Hispanic or Latino" refers to a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.

11. People of Hispanic or Latino origin may be any race • White • Black or African American • American Indian and Alaska Native • Asian • Native Hawaiian/Other Pacific Islander • Two or More Races Other Race Race: The seven race categories on the PRRS Data Collection Tool are aligned to OMB's race categories:

12. Example:If your agency contacted 6 families in the month of December

13. Ethnicity:

14. Race:

15. Age

16. Remember: • All Demographic counts on Data Screens 3, 4 and 5; • Contacts by Zip Code and Gender • Contacts by Race and Ethnicity • Contacts by Age • SHOULD ALWAYS MATCH!

17. Next Steps: • We are going to be conducting an analysis by agency and asking for your help to correct the data discrepancies that have been identified for the 2012-2013 year • We will be identifying which screens by month have discrepancies and asking you to go back to your internal FRC data to help us make corrections

18. Questions? • PLEASEask any questions that you might have so we can ensure accurate, valid reporting to DDS. • AND, we want to make sure that all of your hard work with families is captured.

19. THANK YOU!