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CMS PROJECT OVERVIEW. February 22, 2007. Agenda. Answering the “Big Questions” Project Deliverable Dates Project Timelines. The Big Questions…. What’s a Go Live mean? What drives when applications are released? What's different in an implementation and in an upgrade?

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CMS PROJECT OVERVIEW

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Cms project overview l.jpg

CMS PROJECTOVERVIEW

February 22, 2007


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Agenda

  • Answering the “Big Questions”

  • Project Deliverable Dates

  • Project Timelines


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The Big Questions…..

  • What’s a Go Live mean?

  • What drives when applications are released?

  • What's different in an implementation and in an upgrade?

  • What is “core” and “non-core” mean to the campus?

  • How will this process continue on our campus?

  • How do all the CMS pieces fit together?


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CSUF CMS Project Goals Statement

  • The CMS Project at CSU Fullerton seeks to accomplish the following goals as part of its implementation of the People soft application:

    • Resolve long standing or currently identified issues with business functions through process or technical developments

    • Map business processes and facilitate central and distributed change in business operations

    • Provide all campus users tools and applications capable of limiting the number of systems on campus used to perform business functions or those that house protected data

    • Provide all campus users (central and distributed) an opportunity to voice their concerns and suggestions for process improvement


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CSUF CMS Project Spreadsheet

  • Understanding the Sections for HCM, FIS, CS:

    A. CSU/Vendor Timelines

    • Includes product releases and/or upgrades from software vendors. These are most frequently Oracle, but also includes File net, Data Warehouse, and Hyperion

      B. CSU Campus Upgrade Timelines

    • Includes activity pre-release activities at CMS central and the pilot campuses

      C. CSU Fullerton Implementation and Upgrade timelines

    • Includes the different baseline “core” (lt. blue) and “non-core” (pink) applications that are included in the specific application suite.

    • Includes many of the campus “modifications” (pink) made to the core applications.

    • Implementation periods are noted in yellow blocks,

    • Upgrades in green blocks. These periods are estimates on future possible dates.

    • Purple blocks indicate cross application (HR & CS) agreed to upgrade months

      D. Other Projects with Impact

    • Includes major CSU and campus systems and projects with impact in the CMS application development


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CMS Timelines: HRIS/HCM 8.9 Project

  • HCM 8.9 Upgrade Timeline

    • HANDOUT


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CMS Project Deliverable Dates

  • HCM/HR 8.9 Go Live – March 19, 2007

    Go Live Timeline

    • System prep and central testing March 9 -18

    • View only access to the system available during this period

    • Web site for Go Live Transition

      • http://www.fullerton.edu/cms/HumanResources/hrnews.html

        In Classroom Training:

    • Timekeepers

    • Student Worker Processors

      • Must attend training by April 6th or access is suspended

        Additional Functionality under Consideration:

    • Absence Management Distributed – TBD (August 07)

    • Recruit Solutions – TBD (Dec 2007)

    • Benefits Administration – TBD (July 2008)


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CMS Timeline: FIS 8.4 Project

  • FIS 9.0 Upgrade Timeline

    • HANDOUT


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CMS Project Deliverable Dates

  • FIS 8.4 Go Live – July 1, 2007

    Go Live Timeline

    • System prep and central testing April 2007

      Implementations in Parallel

    • Cashnet.com

    • Revenue Management Program - Fees in Trust

    • Hyperion Reports

      CSUF Functionality under Construction:

    • Department Level Security

    • Requisition Entry

    • Budget Transfer

    • Recharges


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CMS Timelines: CS/HCM 8.9 Project

  • Possible HCM 8.9 to 9.0 Upgrade Path

    • HANDOUT


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CMS Project Deliverable Dates

  • CS 8.9 Go Live – August 2007 to June 2008

    Go Live Timeline

    • Phase I – delivering current functionality in new system

    • Phase II – delivering additional feature sets

      Implementations in Parallel

    • Hobson's EMT – Student Prospecting and recruitment

    • Ad Astra / Schedule 25 – Classroom Scheduling software

    • DARwin – Degree Audit System Upgrade

      CSUF Functionality under Consideration:

    • Business Unit Decisions

    • Housing Charges and Payments

    • Waitlisting


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CMS Timelines: Support System Projects

  • Possible HCM 8.9 to 9.0 Upgrade Path

    • HANDOUT


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CMS Project Deliverable Dates

  • Data Warehouse Implementation

    • Phase I - June 2007

      • Utilizing campus custom ETL and views

        • HR 8.9, FIS 8.4, CS 8.9

    • Phase II – TBD 2008

      • CMS central use of Oracle EPM

        • HCM 9.0 (HR & CS), FIS 9.0

  • PeopleSoft Portal

    • Phase I – August 2007

      • People soft portal tool selected

      • Access to PS portal pages through Campus portal (.Net)

        • Will change existing HR Self Service

        • Will provide new student authentication for students


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CMS Project Committees

  • Application Committees

    • Reports Development

      • Tool Selected – Hyperion Brio – Oct 06

      • Hardware & Tool Installation – Feb 07

      • Next Steps

        • Specification of required reports

        • Identification of system and access method

        • Support and Training Strategy

    • Forms Development

      • Tool Selected – File net E-Forms - Nov 06

      • Hardware & Tool Installation – Feb 07

      • Next Steps

        • Enhancement of Forms for Go Live Dates

        • Support and Training Strategy

        • Migration of forms to new E-Forms


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