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Selecting The Proper LIMS A Systematic Approach To Guarantee A Successful Implementation. Robert Walla. Astrix Technology Group. New York . West Palm Beach . Boston . Philadelphia . Kansas City . Los Angeles www.astrixtechgroup.com. NEMC 2011.

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slide1

Selecting The Proper LIMS

A Systematic Approach To Guarantee A Successful Implementation

Robert Walla

Astrix Technology Group

New York .West Palm Beach . Boston . Philadelphia . Kansas City . Los Angeles

www.astrixtechgroup.com

slide2

NEMC 2011

Why Do We Need A Systematic Approach To Select A LIMS?

slide3

NEMC 2011

Major Life Purchases

  • Automobile
  • House

Usually Purchased Based On High Level Requirements

slide4

NEMC 2011

LIMS High Level Requirements

  • Must Be User Friendly
  • Must Operate On Windows
  • Must Operate On The Internet
  • Must Be Able To Track Samples
  • Must Perform QC
  • Must Generate Reports
slide5

NEMC 2011

Requirements

Approximately 100 Commercial LIMS And They All Can Meet Those High Level Requirements

LIMS Operate At The Granular Level Of The Organization

slide6

NEMC 2011

High Rate Of Failure

50% Of All LIMS Initiatives Do Not Get Fully Implemented, Do Not Meet User Expectations Or Fail Outright.

slide7

NEMC 2011

LIMS Requirements Decomposition

  • Must Be Able To Track Samples
  • Does It Track Split Samples?
  • How Does It Track Redos?
  • Does Each Container Have A Unique Number?
  • How Does It Handle Broken Bottles?
  • Can The LIMS Record That the Sample Was Not Received?
slide8

NEMC 2011

Typical LIMS Evaluation

  • Ask A Colleague
  • Internet Search
  • Attend A Conference
  • Invite Vendor To Perform Demonstration

This Approach Only Addresses High Level Requirements

slide9

NEMC 2011

LIMS Risk Components

  • Under Estimate Configuration
  • Vague Integration Requirements
  • Data Migration Component
  • Unrealistic Schedule
  • Lack of Sufficient Budget
slide10

NEMC 2011

LIMS Selection Systematic Approach

  • Work Process Evaluation and Requirements Analysis
  • Develop Request for Proposal and Score Results
  • Vendor Demonstrations and Score Results
slide11

NEMC

Work Process And Requirements Analysis

  • Interviews
      • Include All Stakeholder Groups
      • Segment By Functional Area
  • Decompose Requirements
  • Prioritize
slide12

NEMC 2011

Please Describe How Your System Conforms To The Semi-Volatiles Analysis and Data Review Process

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

slide13

NEMC 2011

Requirements Matrix

slide14

NEMC 2011

Request For Proposal

  • RFP Components
      • Business Overview
      • Organizational Structure
      • Work Process Descriptions
      • Process Flow Diagrams
      • Requirements Matrix
      • Vendor Response Forms
slide15

NEMC 2010

RFP Evaluation

  • Conformance To Requirements (Weighted Evaluation)
  • Industry Experience
  • Company Profile
  • Cost
slide17

NEMC 2011

Product Demonstration

  • Demonstrate How System Conforms To Requirements and Workflows
  • Not A Sales Demonstration
  • Standardize Demonstration Using Custom Demonstration Scripts
      • Vendor and Product Overview
      • Demonstration Data
      • Demonstration Tasks
slide19

NEMC 2011

Demonstration Do’s and Dont’s

  • Schedule Enough Time
  • If You Don’t See it - Ask
  • Keep To The Scripts
  • The Goal Is Not To Trick The Vendor
slide20

NEMC 2011

Cost Analysis

  • Compare Apples To Apples
      • Licenses
      • Services
      • Support
  • Cost Should Include All Demonstrated Functionality
  • Level of Effort Must Make Sense
slide21

NEMC 2011

Summary

LIMS Implementations Are High Risk

A Systematic Approach Will Reduce The Risk

An Experienced Partner Can Assist With Implementing A Systematic Approach

Results In The Selection of the Proper LIMS With A realistic Schedule and Budget

slide22

Questions

New York .West Palm Beach . Boston . Philadelphia . Kansas City . Los Angeles

www.astrixtechgroup.com

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