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Import regulations in major export markets for agro products from India on 8 September 2011 , IIFT Delhi . by Ms. Vidyottama Tripathi Asstt. Director, EIC. What are import regulations . Regulations are the mandatory requirement imposed by importing country before its entry

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Import regulations in major export markets for agro products from Indiaon8 September 2011, IIFT Delhi

by Ms. Vidyottama TripathiAsstt. Director, EIC

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What are import regulations from India

  • Regulations are the mandatory requirement imposed by importing country before its entry

  • Regulations are divided based on category of products

    • Products intended for human consumption (HC)

      • Stored at room temperature

      • Stored under controlled temperature : chilled or frozen

    • Products intended for non-human consumption

      • Stored at room temperature

      • Stored under controlled temperature : chilled or frozen

    • Live animals, semen, ova, embryos

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Import conditions from India

1 Import in to border only possible if :

  • the productcomesfrom a country or a part of country authorised to export thiskind of product

  • the product has been produced in an establishment approved for export

  • Detained , inspected and cleared .

    2 Products not allowed for import


  • samemeans of transport

  • authorization of competentauthorities of origin

  • Destruction :

    • redispatch impossible

    • time limitelapsed

    • decision of the importer

    • risk for health


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    Safeguard provisions from India

    • Serious risk for human or animal health

      • seizure of the consignment

      • information to all BIPs (RASFF)

      • RASFF notification : reinforced checks 10 consignments, 3 months

      • imports suspended if repeated infringments

      • specific decisions (lab. analyses)

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    Strategic Responses from India


    • Anticipate needs & comply ahead of time

    • Participate in developments (standards)

    • Anticipate requirements & leave particular markets


    • Wait for imposition of requirements & then upgrade

    • Complain when stringent conditions applied

    • Wait for requirements and give up




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    • GoI enacted the Export (QC&I) Act, 1963 – an umbrella Act governing quality of exports

    • Powers of Central Government under the Act

      • Specify standards for export and type of QC & I

      • Notify commodities for compulsory PSI

      • Establish or recognize Agencies for QC & I

    • EIC set up to advise Government on measures for sound development of exports through QC & I and draw up progs for QC & inspection of commodities

    • EIC operates certification through 5 EIAs at Mumbai, Kochi, Kolkata, Delhi and Chennai, 28 Sub Offices, Labs and other designated CABs

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    • Product Spectrum

      • Mandatory export certification – 6 items (Marine, meat , Egg, Dairy, Honey, Poultry Meat, Basmati Rice-authenticity)

      • Voluntary - notified (nearly 1000 commodities range from food, footwear, chemicals, st steel, electrical) & non- notified.

    • Total number of units approved-- B.Rice-06, Black Pepper-8,

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    • Systems of Certification

      • Consignment wise Inspection

      • Systems approach

    • Systems Approach

      • In- process Quality Control (IPQC)

      • Self-Certification (SC)

      • Food Safety Management Systems based approach

    • Basis of compliance

      • Primary responsibility on processor – develop & maintain systems

      • EIC to approve & ensure compliance

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    • Approval/renewal of units through a 2-level process (Conditional & final)

    • Compliance ensured through 3-tier surveillance system - Risk based monitoring

    • Implementing HACCP-based systems; aligned with Codex/EC requirements

    • Traceability & Primary production issues – addressing farms controls, upgrading landing centres, fishing boats, residue monitoring & control, awareness programmes

    • Testing as/ latest technology & systems reqts (Pesticide residues, antibiotic residues, heavy metals, microbiological parameters, water)

    • Complaint addressing system

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    RECOGNITIONS-1 from India

    • EC - Designated CA for marine products & basmati rice; dialogue on for dairy, egg, poultry meat, honey

    • USA (USFDA) - recognized for Black Pepper – no detention if accompanied by EIC certificate; started dialogue for poultry

    • Singapore – MRA in area of food & agri, electrical & electronics, drugs, telecommunication

    • Australia (AQIS) - recognized for marine products – seeking for dairy, spices, honey, etc

    • Sri Lanka (SLSI) - recognized for >100 regulated prods (food, cement, engineering/electrical, etc)

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    RECOGNITIONS -2 from India

    • Italy – fish & fishery products

    • Japan – recognized EIC certification for poultry products wef 13 October 2005

    • Turkey – recognized EIA health certificates for all food items, stainless steel utensils & packaging material for foods

    • S.Korea (KFDA)- recognised for food/ agriculture prods

    • China – Agreement on Iron ore signed on 21 November 2006

    • Nepal – all agriculture & food products

    • Russia – Recognized for Marine Products

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    EC regulation for non animal origin foods from India

    • A general obligation of operator to monitor food safety of product & process (Article 3 of reg (EC) no. 852/2004

    • General Hygienic provision of primary production (Article 4.1 of part A of Annex I to Reg (EC) no. 852/2004

    • Detailed reqm after primary production (Article 4.2 of and Annex II to Reg (EC) no. 854/2004

    • Microbiological criteria as per article 4.3of 852/2004 and commission regulation 2073/2005

    • Procedures to be based on HACCP Principles (Article 5 of reg 852/2004

    • Registration of establishment (Article 6 of regulation (EC 852/2004

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    EC regulation for non animal origin foods from India

    • Health Requirements

    • Contaminants eg in basmati rice- 5&10 ug/kg

    • MRLs for pesticide residue (in basmati rice-carbendazim, benomyl, cyfluthrin, thiophanate-methyl

    • Use of Food Additives

    • Food Irradiation

    • Products specific requirements

    • Non GMO certificate

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    LATEST Developments from India

    • Vide EC Regulation NO. 799/2011 of 9 August 2011

    • Curry leaves – due to pesticides residue problem 10% physical checks

    • Chillies & spices- due to aflatoxin problem 50% physical checks . For Sudan dyes- 10%

    • Ground nuts- due to aflatoxin problem 20% physical checks

    • Fresh okra- due to pesticides residue problem 10% physical checks

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    Regulation (EC) No 396/2005 of 23 February 2005 on MRLs of pesticides in or on food and feed of plant and animal origin

    Foodstuffs concerned

    • It listed MRLs for 1270 pesticides for products intended for human or animal consumption listed in Annex I.

    • not subject to the set limits if they are intended for sowing or planting or export outside the European Union.

    • Default limit and specific limits

    • MRL in foodstuffs- 0.01 mg/kg. This general limit is applicable ‘by default’, i.e. in all cases where an MRL has not been specifically set for a product or product type.

    • specific MRLs listed in Annex II are higher than the default limit.

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    Regulation (EC) No 396/2005 of 23 February 2005 on MRLs of pesticides in or on food and feed of plant and animal origin

    • In some cases, provisional MRLs -listed in Annex III, in particular be set in the following cases:

    • for honey and herbal infusions;

    • in certain exceptional circumstances of contamination by plant protection products;

    • for national MRLs which have not yet been harmonised;

    • where new products are listed in Annex I and a Member State requests it, in order to have enough time for a comprehensive scientific assessment and provided that no risk to the consumer has been detected.

    • Products which do not comply with the fixed limits may not be diluted except in the case of certain processed and/or composite products listed by the Commission (Annex VI).

    To access the database http ec europa eu sanco pesticides public index cfm l.jpg
    To access the database, pesticides in or on food and feed of plant and animal origin

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    The Japanese Positive List System for Agricultural Chemical Residues in Foods(Enforcement on May 29, 2006)

    • Maximum Residue Limits (MRLs) of Agricultural Chemicals in Foods

    • Foods in which any agricultural chemical residues (including pesticides, feed additives, and veterinary drugs) are found in excess of the level shall not be produced, imported, processed, used, cooked, or stored for sale, or sold, provided, (Summary of Article 11, Paragraph 3 of the Food Sanitation Law) Uniform Limit: 0.01 ppm

    • The level determined by the Minister of Health, Labour and Welfare(MHLW Notification No. 497, 2005)

    • List: Total – 65 substances having no potential to cause damage to human health and specified so by the Minister of Health, Labour and Welfare.

    • (MHLW Notification No.498, 2005)

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    The Japanese Positive List System for Agricultural Chemical Residues in Foods(Enforcement on May 29, 2006)

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    Gulf Countries Residues in Foods

    • Maximum Limits of Pesticide Residue in Agricultural and Food Products Part 1 — UAEs GSO 382/1994 and Maximum Limits of Pesticide Residue in Agricultural and Food Products Part 2 — UAEs GSO 383/1994. Countries included in the GCC are: Saudi Arabia, United Arab Emirates, Kuwait, Bahrain, Oman and Qatar. If an MRL is ‘not set’, generally, the GCC will use the Codex MRL.

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    US Import regulation 1 Residues in Foods

    • All foods imported into the U.S. must meet the same requirements as those produced domestically.

    • In the U.S., food safety is a shared responsibility with several departments of the United States government sharing jurisdiction over ensuring the safety of the American food supply.

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    US Import regulation 2 Residues in Foods

    • Agencies involved include:

    • The Food and Drug Administration as FDA - regulates both domestic and imported foods, except meat, poultry and processed eggs, and has primary responsibility for enforcing food safety laws including food import and export regulations.

    • The Centers for Disease Control and Prevention as CDCP - works closely with state and local public health epidemiologists and laboratories to identify Illnesses and clusters of illnesses that may be foodborne.

    • The U.S. Department of Agriculture as USDA -has several agencies that carry out a wide range of programs that may play a role in assuring food safety by establishing the safety of imported fruits and vegetables.

    • The U.S. Environmental Protection Agency as EPA - regulates pesticides and assures drinking water meets standards for health.

    • The U.S. Customs Service - serves as the point of entry for products imported into the U.S.

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    US Import regulation 3 Residues in Foods

    APHIS Import Authorization System

    USDA through the Animal Plant Health and Inspection Service (APHIS) requires

    • permits for certain fresh fruits and vegetables that are imported from any foreign country.

    • Entry requirements can be obtained from the Import Authorization System

    • available on USDA’s website

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    The FAO/WHO International Conference on Nutrition, 1992 Residues in Foods

    Recognized that:

    • access to nutritionally adequate and safe food is a right of each individual,

    • Food regulations… should fully take international standards of the Codex Alimentarius

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    Codex Residues in FoodsAlimentarius is:

    Latin term for

    “ Food Law” or

    “Food Code”

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    Codex Residues in FoodsAlimentarius Commission

    • FAO in 1961 and WHO 1963 passed Resolution to establish the Codex Alimentarius Commission,

    • Responsible for Joint FAO/WHO Food Standard Program.

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    Basmati rice Residues in Foods

    Under the Export (QC&I) Act 1963

    Gazette notification S.O. no. 1025 and 1026 dated 19 April 1980 published by Ministry of Commerce and Civil supplies notification

    • EIAs established under section seven of the Act were also authorized Gazette notification S.O. no. 823(E) and 824(E) dated 30 Sept. 1980.

    • Subsequently above notification superseded by Gazette notification S.O. no. 2538 and 2539 dated 14th Sept. 1990

    • To further smoothen the trade, the above notification superseded by SO67E & SO68E dated 23 January 2003 which is now titled as The Export of Basmati Rice (Q/C,& Inspection) Rules 2003 dated 23/01/2003 is in force.

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    Definition of Basmati Rice Residues in Foods

    • Basmati Rice means “Basmati raw milled rice, raw parboiled rice, husk and unpolished (brown) basmati rice, parboiled brown basmati rice grown in indo-gangetic plains having.

      • exceptional grain length which increases substantially on cooking.

      • The cooked grain has high integrity* and distinctive aroma, taste and mouth feel

      • is a traditional or an evolved variety.

    • *The state of being whole or unified

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    Definition ….. Contd. Residues in Foods

    • “Brown Rice” means where husk is removed leaving bran intact on the grain.

    • “Brown Rice Parboiled” means rice grain obtained when paddy is parboiled and husked or shelled .

    • “Raw Milled Rice” means rice grains obtained after the process of shelling and milling of paddy resulting in removal of bran from brown rice.

    • “Raw Parboiled Rice” means rice grains obtained when paddy is parboiled, husked and milled resulting in removal of bran from brown parboiled rice.

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    Certification system Residues in Foods

    The inspection of Basmati Rice shall be carried out to ascertain that the same conforms to the standard specification recognized under section 6 of the Act.

    • Consignment Wise Inspection (CWI) system

    • Processing/ milling unit approval under In Process Quality Control system (IPQC).

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    Consignment Wise Inspection (CWI) System Residues in Foods

    • An exporter intend to export shall prepare the consignment of Basmati Rice in a manner that the same can form any of three grade i.e. Special, A or B prescribed in the notification and packed in new gunny bags with the following information.

    • Name and address of the exporter

    • Name of the product

    • Variety & grade

    • Lot no.

    • Gross weight and net weight.

    • Product of India

    • Shipping mark

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    CWI…… Contd. Residues in Foods

    Notice of Intimation:

    The exporter shall submit the following at the nearest office of EIA

    • Intimation for inspection in duplicate

    • Invoice copy

    • Purchase order

    • Inspection fee @ 0.4% of fob

      Place of Inspection

    • The inspection shall be carried out at the premises where the consignment is offered.

    • Exporter shall provide the adequate facilities for inspection.

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    CWI…… Contd. Residues in Foods


    Make homogeneous composite sample weighing about 3.5 Kgs.

    • divide the composite sample into 5 final samples 2 weighing 1 kg and rest 3 weighing 500 gms.

    • pack the final sample in a cloth bag with identification mark, which shall contain intimation no. , date of inspection, lot no., product, variety, grade, name designation and signature of the inspecting officer.

    • seal the samples with lead seal using pliers.

    • hand over one sealed sample to the exporter under proper acknowledgement

    • bring back the other sealed samples and hand over to the controlling officer.

    • prepare a Field Inspection Report (FIR) in respect of each consignment on completion of inspection.

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    CWI…… Contd. Residues in Foods

    Certification of Inspection

    • If sample is found conforming to the specification, certificate of inspection with 45 days validity from the date of completion of inspection

    • If sample does not conform to the specification, EIA shall issue a rejection letter stating reason of rejection.

    • extension of 15 days validity

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    Procedure for approval- Residues in Foods IPQC system

    The unit having all requisite facilities may submit an application in a prescribed proforma to the nearest EIA office along with following documents.

    • Application

    • Layout plan of the unit.

    • Legal identity of the unit.

    • List of machineries and equipments.

    • List of qualified technical staff.

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    Procedure for approval Residues in Foods

    • Application found complete in all respect, EIA shall depute an officer to conduct survey of the unit.

    • On the basis of survey report if the unit is found to be meeting the norms, Inter Departmental panel (IDP )shall be arranged.

    • IDP shall be constituted from the following departments.

      • Agricultural Products Export Development Authority. (APEDA)

      • Indian Agriculture Research Institute (IARI)

      • Food Corporation of India (FCI)

      • Joint Commissioner (SRR), Ministry of Consumer Affairs, GOI

      • Deputy Director, EIA (Convener)

      • Minimum quorum -3

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    Procedure for approval Residues in Foods

    • If the unit is recommended by IDP and its recommendation is accepted, the following actions are taken

      • Allot an approval number which shall be unique for each unit- BR-04-001

      • Issue a letter of approval to the unit with a copy to EIC.

    • EIC shall issue Certificate of Approval to all approved unit in prescribed format.

    • Validity of the approval granted to the unit for a period of 2 years.

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    • Surveillance of the approved unit Residues in Foods

    • 3 tier surveillance system

    • I Monitoring visit :

    • Frequency of Monitoring visit shall be carried out once in three months.

    • The monitoring officer at the level of field officer verify the following

      • Raw material, process and product control,

      • Storage and transportation control

      • Hygiene and sanitation control

      • Verification of laboratory equipments and test records

      • Documents and records.

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    Surveillance of the Approved Unit Residues in Foods

    • Monitoring officer shall also draw one sample from consignment available for export and send the same to EIA laboratory for testing as per notified std.

    • In case of any failure of sample tested, all the subsequent consignments to be checked till such time three consecutive consignments are found conforming to notified std.

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    • Surveillance of the Approved Unit Residues in Foods

    • Supervisory visit

    • Frequency- once in 6 months.

    • Performance of laboratory equipments and testing

    • Documents as per prescribed format

    • Corporate audit

    • Frequency -once in a year

    • Examination of records of processor maintained by the agency like visit report, laboratory report etc.

    • Visit by audit team at least 10% of the units.

    • Audit team comprises of at least two officers from EIC/EIA.

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    • Renewal of approval Residues in Foods

    • apply at least 60 days before expiry of earlier approval.

    • Approval may be renewed on the basis of assessment conducted by IDP

    • Approval of renewal is valid for a period of 2 years.

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    • Certification Residues in Foods

    • The IPQC unit shall issue certificate of inspection themselves

    • Before issuing certificate of inspection, processor shall ensure that the product conforms to the specification recognized by GOI/EIC

    • Shall be issued by authorized official not below the rank of head of quality control department.

    • Every certificate issued shall bear a distinct serial number which never be repeated and date of issue.

    • The certificate shall be neatly typed. If any correction, the same must be counter signed by the certifying officer.

    • Validity of certificate is 45 days from the date of issue.

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    • Norms of approval of IPQC unit of Basmati Rice Residues in Foods

    • Surrounding and constructions.

    • Raw material control

    • Process control

    • General sanitation with in the plant

    • Product control

    • Pest control

    • Equipment and meteorological control

    • Personnel hygiene

    • Packing

    • Transportation

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    AFLATOXIN Residues in Foods

    Levels Permitted in food:


    • A.Total: 30µg/kg 20µg/kg 10µg/kg

    • A. B-1 : 1000µg/kg 5µg/kg µg/kg

      Methods of Analysis:

    • Analytical: TLC, HPLC

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    Aflatoxin Control by EIC/EIA Residues in Foods

    • Consignment wise inspection

    • Sample from each consignment drawn and tested

    • IPQC system : One sample in a month drawn and tested from IPQC unit

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    REGULATIONS Residues in Foods

    (EC 1881/2006) setting maximum levels for certain contaminants in foodstuffs regards aflatoxins followed

    • Sampling method are followed as per (EC) Regulation No. 401/2006 for Alfatoxin

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    Recent Development Regarding Basmati Rice Export To U.S.A Residues in Foods

    Ministry of agriculture has received complaints regarding presence of khapra beetle in the rice being exported to U.S.A.

    A series of meeting pertaining to same, have taken place between EIA/EIC, Agricultural and processed food products export development authority(APEDA), Directorate of plant protection, quarintine and warehouse(DPPQS), Ministry of agriculture.

    As a results of this all establishment intending ot export ot USA need prior approval

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    Detentions without physical examination imposed Residues in Foods

    • Reason for Alert:

      From December 1, 1986, through May 31, 1987, 25 of 34 shipments of Basmati rice from India (73%) were detained for filth (rodent, insect, bird, extraneous materials). Of the 25 detentions, 12 were for rodent filth or rodent and insect filth, 12 were for insect filth or insect filth and extraneous materials, and 1 for insect and bird filth..

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    Black Pepper - Residues in FoodsReason for Alert

    • From December 1, 1986, through May 31, 1987, 20 out of 60 shipments of black pepper (peppercorns) that were sampled, or 33 percent, were detained for filth.

    • The 20 detentions represented 11 different shippers. These findings resulted in black pepper from India being placed under automatic detention in July 1987.

    • In April 1988, a certification program introduced

    • Under this program the EIC is sample and test each lot of black pepper exported to the United states;

    • only permit those lots that comply with FDA's requirements for Salmonella, filth, mold and foreign matter to be exported to the United States;

    • Because of the apparently successful certification program initiated by the EIC Government of India, detention without physical examination of Indian black pepper shipments will not be invoked when such shipments are accompanied by certificates.

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    Black Pepper Residues in Foods

    • GOI SO 245 dated 7th March, 1988

    • GOI SO 1311 dated 22nd April, 1991

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    Black Pepper 28,1999)

    • All consignment to be detained (including whole peppercorns, ground, crushed, etc) from India not accompanied by a certificate from the Indian EIC. EIC certificates should contain the following information:

    • Lot identification number;

    • Number and size of containers in the lot;

    • Analytical methodology used to determine levels of adulterants/ contaminants;

    • Analytical results of tests for Salmonella, filth, mold and foreign matter;

    • Date of certificate; and

    • Name and stamp or seal of authorizing official.

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    Thank you 28,1999)