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### LESSON 4-3

Posting Column Totalsfrom a Journal to aGeneral Ledger

Objectives for today….

In this lesson, we will post the totals of the special amount columns.

- This lesson is about posting journal column totals.
- Why are journal columns totaled?
- To prove equality of debits and credits.

- Why are journal columns totaled?

Let me Explain…

- The totals brought forward from the pervious page of a journal are not posted individually.
- Remember that separate amounts in the special amount columns are not posted individually.
- Post Reference Columns-
- An entry in the account can be traced to:
- Its source in the journal
- Where it was posted into the account
- OR if posting was interrupted, the accounting personnel can easily see which entries in the journal still need to be posted.

- An entry in the account can be traced to:
- A check mark in the Post Ref column means that nothing on that line is posted individually.

Check mark indicates that amounts ARE NOT posted individually.

Check mark indicates that general amount column totals ARE NOT posted.

CHECK MARKS SHOW THAT AMOUNTS ARE NOT POSTEDpage 100

LESSON 4-3

POSTING THE TOTAL individually.OF THE SALES CREDIT COLUMN

The type of journal amount column an amount is recorded in determines how that amount is posted to the general ledger.

The amounts in the special amount columns are posted as part of the total of the amount column

Posting totals saves time and reduces errors because only the total of many of the same kinds of transactions must be posted, as opposed to posting each amount each time a frequently occurring transaction is journalized.

Here are the five steps for posting the total of the sales credit column.

3 individually.

5

1

2

4

POSTING THE TOTAL OF THE SALES CREDIT COLUMNpage 101

1. Write the date.

4. Write the new account balance.

2. Write the journal page number.

5. Return to the journal and write the account number.

3. Write the column total.

LESSON 4-3

1 individually.

2

3

5

4

POSTING THE TOTAL OF THE CASH DEBIT COLUMNpage 102

1. Write the date.

4. Write the new account balance.

2. Write the journal page number.

5. Return to the journal and write the account number.

3. Write the column total.

LESSON 4-3

3 individually.

1

5

2

POSTING THE TOTAL OF THE CASH CREDIT COLUMNpage 103

4

1. Write the date.

4. Write the new account balance.

2. Write the journal page number.

5. Return to the journal and write the account number.

3. Write the column total.

LESSON 4-3

remember individually.

Whenever the debits in an account exceed the credits, the account balance is a debit.

Whenever the credits in an account exceed the debits, the account balance is a credit.

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