Delivering value driven document management
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Delivering Value Driven Document Management. The Business Case. An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution. Introducing SmartSearch…. Designed specifically for the needs of today’s business environment

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Delivering Value Driven Document Management

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Delivering value driven document management

Delivering Value Driven Document Management


The business case

The Business Case

An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution


Introducing smartsearch

Introducing SmartSearch…

Designed specifically for the needs of today’s business environment

  • Value Driven Price Point

  • Feature Rich

  • Easy to Learn and Use


Technically speaking

Technically Speaking

  • Built on the .NET Platform using Service Oriented Architecture (SOA)

  • Microsoft SQL Database Engine

  • Supports Native file formats; PDF, TIFF, JPG, PNG, PCX, etc

  • Integrated with Microsoft Active Directory


What does smartsearch do

What Does SmartSearch Do?

  • SmartSearch eliminates paper based filing systems and replaces it with an easy to use image management tool

  • SmartSearch provides a powerful search engine so that documents can be found in seconds

  • SmartSearch provides tool for sharing and distributing documents


Why not just scan pdf s to a file

Why Not Just Scan PDF’s to a File?

  • Scanning to a file on the network is fine for a few documents but it is not a tool for managing hundreds or even thousands of scanned images.

  • Instead of “drilling down” through file directories, SmartSearch allows you to search and find documents in seconds.

  • SmartSearch allows you to search on multiple search fields (Vendor Name, Invoice Number, Date, etc) instead of just looking for in a folder for a file name


Who uses smartsearch anyone with paper

Who Uses SmartSearch? – Anyone with Paper


Smartsearch design

SmartSearch Design

  • In Boxes – Scan your documents to an In Box for future filing

  • Archives – Easily created “file cabinets” that securely hold documents after being described

  • Stored Searches – Search for Archived documents in seconds using the power of a SQL database engine

In Boxes

Search Results

Archives


Scan it

Scan It

  • The user scans a documents from a scanner or MFP to an In Box on the network using a saved script; i.e. John’s In Box


File it

File It

Fully Customizable Fields

The user goes back to their PC and “files” the document by describing it through pre-set index fields searches


Find it

Find It

The user can now find a document in seconds by running a search on any archive.


Edit it

Edit It

  • Annotate documents with your choice of:

    • Highlighter

    • Post It Note

    • Redaction Marker

    • Embed Signatures


Share it

Share It

  • Print documents

  • Fax documents through your MFP

  • Email documents as a PDF

    (No Adobe required)


New in smartsearch 2 0

New in SmartSearch 2.0!

New Image processing features for MFP scanning:

  • Image Enhancement

  • Intelligent Document Separation

  • Bar Code Recognition


Image enhancement

Image Enhancement

Enhancement scanned images coming from your Multifunctional Printer (MFP)

  • De-Skew

  • De-Speckle

  • Auto-Crop


Intelligent document separation

Intelligent Document Separation

Batch Scan documents from your MFP and SmartSearch will separate them automatically

  • Bar Code Separation

  • Blank Page Separation

  • Blank Page Deletion

  • Auto-Rotation


Bar code recognition

Bar Code Recognition

Automate Document Indexing through

Bar Code Recognition

  • Image Enhancement

  • Intelligent Document

    Separation

  • Bar Code Recognition


Expand your solutions

Expand Your Solutions


In summary

In Summary…

SmartSearch Delivers:

An easy to use solution with all of the Document Management functionality you need at a price you can truly afford.


Questions

Questions?

Contact Curt Wickett at Connecticut Business Systems to answer any questions or to schedule a demonstration.

Tel: (860) 667-2900 X1143

Cell: (203) 395-2639

Email: [email protected]


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