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Delivering Value Driven Document Management. The Business Case. An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution. Introducing SmartSearch…. Designed specifically for the needs of today’s business environment

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the business case
The Business Case

An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution

introducing smartsearch
Introducing SmartSearch…

Designed specifically for the needs of today’s business environment

  • Value Driven Price Point
  • Feature Rich
  • Easy to Learn and Use
technically speaking
Technically Speaking
  • Built on the .NET Platform using Service Oriented Architecture (SOA)
  • Microsoft SQL Database Engine
  • Supports Native file formats; PDF, TIFF, JPG, PNG, PCX, etc
  • Integrated with Microsoft Active Directory
what does smartsearch do
What Does SmartSearch Do?
  • SmartSearch eliminates paper based filing systems and replaces it with an easy to use image management tool
  • SmartSearch provides a powerful search engine so that documents can be found in seconds
  • SmartSearch provides tool for sharing and distributing documents
why not just scan pdf s to a file
Why Not Just Scan PDF’s to a File?
  • Scanning to a file on the network is fine for a few documents but it is not a tool for managing hundreds or even thousands of scanned images.
  • Instead of “drilling down” through file directories, SmartSearch allows you to search and find documents in seconds.
  • SmartSearch allows you to search on multiple search fields (Vendor Name, Invoice Number, Date, etc) instead of just looking for in a folder for a file name
smartsearch design
SmartSearch Design
  • In Boxes – Scan your documents to an In Box for future filing
  • Archives – Easily created “file cabinets” that securely hold documents after being described
  • Stored Searches – Search for Archived documents in seconds using the power of a SQL database engine

In Boxes

Search Results

Archives

scan it
Scan It
  • The user scans a documents from a scanner or MFP to an In Box on the network using a saved script; i.e. John’s In Box
file it
File It

Fully Customizable Fields

The user goes back to their PC and “files” the document by describing it through pre-set index fields searches

find it
Find It

The user can now find a document in seconds by running a search on any archive.

edit it
Edit It
  • Annotate documents with your choice of:
    • Highlighter
    • Post It Note
    • Redaction Marker
    • Embed Signatures
share it
Share It
  • Print documents
  • Fax documents through your MFP
  • Email documents as a PDF

(No Adobe required)

new in smartsearch 2 0
New in SmartSearch 2.0!

New Image processing features for MFP scanning:

  • Image Enhancement
  • Intelligent Document Separation
  • Bar Code Recognition
image enhancement
Image Enhancement

Enhancement scanned images coming from your Multifunctional Printer (MFP)

  • De-Skew
  • De-Speckle
  • Auto-Crop
intelligent document separation
Intelligent Document Separation

Batch Scan documents from your MFP and SmartSearch will separate them automatically

  • Bar Code Separation
  • Blank Page Separation
  • Blank Page Deletion
  • Auto-Rotation
bar code recognition
Bar Code Recognition

Automate Document Indexing through

Bar Code Recognition

  • Image Enhancement
  • Intelligent Document

Separation

  • Bar Code Recognition
in summary
In Summary…

SmartSearch Delivers:

An easy to use solution with all of the Document Management functionality you need at a price you can truly afford.

questions
Questions?

Contact Curt Wickett at Connecticut Business Systems to answer any questions or to schedule a demonstration.

Tel: (860) 667-2900 X1143

Cell: (203) 395-2639

Email: [email protected]

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