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City of Oxnard Homeless Services. 2014 Emergency Solutions Grant. 2014 Emergency Solutions Grant. Project Overview Eligible Projects Application Process Application Review Record Keeping Reporting Requirements Important Dates to Remember Q & A. 2014 ESG Project Overview.

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City of oxnard homeless services

City of OxnardHomeless Services

2014 Emergency Solutions Grant


2014 emergency solutions grant
2014 Emergency Solutions Grant

  • Project Overview

  • Eligible Projects

  • Application Process

  • Application Review

  • Record Keeping

  • Reporting Requirements

  • Important Dates to Remember

  • Q & A


2014 esg project overview
2014 ESG Project Overview

  • 2014 HUD funding announcement date

  • Activities governed by 24 CFR 576

    • Client eligibility

    • Record keeping

    • Project eligibility

  • City contracting

  • Project timelines

  • Invoicing & reimbursement procedures


2014 esg eligible projects
2014 ESG Eligible Projects

  • Homeless Prevention

  • Rapid Re-housing

  • Emergency Shelter

  • Homeless Management Information System

    • City of Oxnard process

  • ESG Administration


2014 esg proposal and application process
2014 ESG Proposal and Application Process

  • January 9, 2014: Pre-application sessions. Mandatory workshops for potential applicants.

  • January 24, 2014 at 12 PM: Due date of the proposal packet.

  • February 21, 2014 at 12 PM: Due date of the application packet. If the project is approved by the council to receive ESG funding, the entire application packet will be part of the agreement.

  • March 18, 2014: Public Hearing mandatory attendance for all applicants who have submitted an application packet.

  • May 6, 2014: Final Public Hearing to adopt the FY 2014-15 Annual Action Plan.


2014 esg proposal packet
2014 ESG Proposal Packet

  • Project Overview and Information

    • POI as a funding application form

    • POI as an IDIS activity data form

    • POI as a documentation of the environmental review

  • Proposal Narrative

  • Itemized Budget


2014 esg application process
2014 ESG Application Process

  • Mandatory pre-application

  • Eligible projects to Mayor and City Council

  • Approved projects to complete application

  • Applications reviewed by Committee

  • Commission on Homelessness recommendations

  • City Council final approval

  • Contracts issued


2014 esg review process
2014 ESG Review Process

  • Review Committee make up

  • Scoring process

    • Capacity

    • Prior grant/project status

    • New applicants/projects

  • Commission on Homelessness recommendations

    • Speak on project support or grievance

  • City Council

    • Speak on project support or grievance


2014 esg record keeping
2014 ESG Record Keeping

  • Submission of Invoices

    • Required vs. Recommended documentation

  • Use of regional HMIS

  • Quarterly/Annual reporting

  • Staff time sheets

  • Program records kept for 5 years

  • Project monitoring


2014 esg reporting requirements
2014 ESG Reporting Requirements

  • Mandatory use of HMIS

  • Mandatory quarterly reports

    • Due Oct. 15, Jan. 15, April 15.

    • Must be accompanied by signed HMIS report

  • Mandatory Annual Report

    • Due July 30

    • Must be accompanied by signed HMIS report


Fy 2014 2015 annual action plan schedule
FY 2014-2015 ANNUAL ACTION PLAN SCHEDULE

Important Dates:

  • December 10, 2013: FY 2014-15 Needs Assessment public hearing

  • March 18, 2014: Second Public Hearing related to priorities and uses of funds. Mandatory attendance for agencies who have submitted funding applications

  • May 6, 2014: 3rd public hearing related to proposed projects to be funded for FY 2014-15 Annual Action Plan

  • May 15, 2014: Submission of FY 2014-15 Annual Action Plan to HUD



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