J-1 Process Workshop Sheila Cech/Darlene Peceimer J Scholar Advisor May 21, 2014. International Center. UCI International Center Mission Statement.
Sheila Cech/Darlene Peceimer
J Scholar Advisor
May 21, 2014International Center
The International Center promotes and facilitates international education by providing services to advance the university's mission and support the academic goals and objectives of international students, faculty, and researchers.
The International Center Staff is committed to providing quality services to comply with government regulations and promote intercultural understanding.
J-1 Scholars: 958
H-1b Scholars: 160
J-1 (Exchange Visitor Program) immigration status is the most commonly used status for international visitors at academic institutions, who are engaged in research or teaching in non-tenure/non-tenure track positions.
The Exchange Visitor Program is carried out under the provisions of the Mutual Educational and Cultural Exchange Act of 1961 and is under the responsibility of the U.S. Dept. of State.
The purpose of the Act is to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchanges.
The Exchange Visitor Program is administered by the Office of Exchange Coordination and Designation in the Bureau of Educational and Cultural Affairs. The internet website for the information on the Exchange Visitor Program is:
Dates on Form B and DS 2019 should reflect actual dates engaged in UCI project.
Scholars should be encouraged to use the 30 day pre-period to get acclimated before beginning project
Clarify expectations with the scholar regarding University support, benefits, length of program, and availability of office/lab space, equipment, computer access, clerical support, and faculty collaboration prior to the scholars arrival; assistance with housing/transportation
Notify the IC of delays or cancellation
Insure that scholar will engage only in activities consistent with the intended program
Scholars are expected to be at UCI during dates listed on DS 2019. Scholar Travel that exceeds 30 days require special notation in SEVIS.J-1: Departmental Responsibilities
Please go to our website at http://www.ic.uci.edu/, click on UCI Departments and go down to J-1 Scholars, and click on Inviting a J-1 Scholar. There you will find the steps that need to be completed.
The scholar is responsible for completing form A and attaching a copy of the biographical page of the passport and returning it to you. Dependent Visa Document request needs to be included if scholar is bringing family members (copy of biographical pages needed). This form is found UCI Departments, J-1 Scholars, Inviting Family Members
You then need to attach a completed form B and AP-21/AP-PX1 (signed at dept. chair level) and send it on to the IC either by email attachment, campus mail or drop off (we do not accept this application via fax).
If the scholar is in a WOS academic appt., then she must show evidence of funding that meets a minimum amount of $1600/month, and $450/month for each dependent.
Titles engaged in UCI project.Eligible for J Sponsorship
Depts. must attach a copy of the AP 21 (or PX for postdocs) and invite letter with forms A and B
Form C (for extension) requires only copy of the AP-21(PX for postdocs)
Visiting Professor series
Visiting Professional Researcher series
Visiting Project Scientist series
Project Scientist series
Professional Research series
Adjunct Professor series
Junior Specialist (job description must require a minimum of a bachelors’ degree)
Postdoctoral Scholar-Paid Direct
Staff Research Associate- II and above (include copy of offer letter)
Titles in a series refer to ranks or levels within the title series: e.g Assistant Researcher, Associate Researcher or Researcher.
CLINICAL OBSERVER is a working title, not an academic appointment title. Please include appointment title on form B, not the working title
Under J regulations it is possible for a J-1 professor and research scholar
to engage employment at another location other than UCI while on an ACTIVE UCI sponsored J program under the following guidelines:
The activity must:
1. Be directly related to the objectives of the exchange visitor's J Program and facilitate the UCI research project. The scholar must continue to be on an academic appointment at UCI while at the third party location. The work performed at the third party location must be overseen and directed by the UCI faculty member. Any publications or presentations resulting from the work will credit UCI and the third party in accordance with the collaborative agreement between the two.
2. Be incidental to the exchanges visitor's primary program activities and must be temporary.
3. Must not delay the completion dates of the visitor's program.
If an opportunity comes up that meets these guidelines, the UCI sponsoring faculty member should submit the following in writing to the IC before the event takes place:
1. A letter supporting this activity and verifying that it is directly related to the objectives of the exchange visitor's program. This letter needs to outline how this cooperative project developed between UCI and third party and how the scholar's participation in this project will benefit the scholar, as well as the UCI project. This letter should also verify the continued oversight of the UCI faculty member of the scholar’s research progress during this time.
2. A letter from the institution or company who is offering this activity stating the nature of the activity, the dates of the activity and the amount
of the compensation granted.
If approved, I will provide an approval in writing. The scholar must be considered an "independent contractor" at the institution or company where
he is engaging in this activity.
Please contact me if you need any further clarification on this process.
*Timing uncertain in visa issuance, depending on post and security clearance*
Change of start date Process
Reasons for delay
Upon Arrival in the US/UCI
Change of address
Change of work site
Change of legal name
Change in financial support
Completion or termination of employmentSEVIS Reporting Requirements
Please go to our website at http://www.ic.uci.edu/, click on UCI Departments and go down to J scholars.Click on Extending a J-1 Scholar. There you will find the steps that need to be completed.
Complete Form C and the AP-21 (AP-Px1), signed by the dept. chair. Attached a copy of the most recent I-94 card (the scholar needs to provide this each time an extension is processed), and updated financial evidence, if not funded by UCI. If the scholar is in a WOS academic appt., then she must show evidence of funding that meets a minimum amount of $1600/month, and $450/month for each dependent.
Attach recharge form
Send this packet to the IC via email attachment, campus mail, or hand carry. (faxes not accepted.
An email will be sent to the dept. contact when the DS 2019 has been extended. The can then be updated in the UCI system once the scholar shows you the extended DS 2019.
Bars related to the J-1 Process
Fact or Fiction
Direct US or Home Government Funding
The Exchange Visitor Skills List
Where to look
Bottom left hand side of DS-2019, the Consular Officer signed and indicated the preliminary endorsement of 212(e) requirements