1 / 23

The Archivists’ Toolkit

The Archivists’ Toolkit. ECURE Presentation 28 Feb. 2006 Bradley Westbrook & Lee Mandell. Overview. Project objectives and overview Summary of application features Description of functional modules Application architecture and technology Demonstration example. Project Objectives.

tyra
Download Presentation

The Archivists’ Toolkit

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. The Archivists’ Toolkit ECURE Presentation 28 Feb. 2006 Bradley Westbrook & Lee Mandell Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  2. Overview • Project objectives and overview • Summary of application features • Description of functional modules • Application architecture and technology • Demonstration example Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  3. Project Objectives To build digital tools that will: • Support archival processing in a manner that promotes efficiency and standardization • Integrate key functions in the archival lifecycle: • Accessioning • Description • Subjects and name management • Location management • Produce outputs such as EAD, EAC, METS, MARCXML and various administrative outputs • Be deployable in a range of archival settings Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  4. Project Team • Brian Schottlaender, UCSD, Co-Principal Investigator • Carol Mandel, NYU, Co-Principal Investigator • Brad Westbrook, UCSD, Proj. Mgr & Spec Team Leader • Lee Mandell, NYU, Design Team Mgr • Jason Varghese, NYU, Programmer • Kelcy Shepherd, FC, Analyst • Brian Stevens, NYU, Analyst • Luc Declerck, UCSD, and David Ackerman, NYU, Administrative Oversight Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  5. Project Advisory Board • Robin Chandler, CDL • Michael Fox, MHS • Merrilee Proffitt, RLG • Richard Szary, Yale • Guenter Waibel, RLG • Beth Yakel, U Mich Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  6. Project Partners • Bates College • Five Colleges: Amherst College Archives and Special Collections, Hampshire College Archives, Mount Holyoke College Archives and Special Collections, Smith College Archives & Sophia Smith Collection, & UMass-Amherst, Special Collections and Archives • NYC: The American Museum of Natural History, The Brooklyn Museum of Art, Carnegie Hall, The Center for Jewish History, & Manhattan College • NYU: Fales Library, Tamiment Library, University Archives • UCSD: Mandeville Special Collections & SIO Archives Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  7. First Year Accomplishments • Functional Requirements Identified • Application Specification Composed (http://archiviststoolkit.org/ATspecification/index.html) Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  8. Goals for Second Year • Build Prototype from AT Specification • Interface Design • Compose User Documentation • User Manual • Application Help Module • Installation Scripts • Test Application and Documentation • Functional Testing • Usability Testing • Formulate Business Plan • Release Tested Application (est. Nov. 2006) Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  9. Application Features • Output neutral data • Modular • Customizable • Easy to use • Secure • Stand-alone or network • Context-sensitive help • Open source Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  10. Design Overview • Administration/Project Management • Ingest • Accession • Description (Resources, Surrogates) • Names • Subjects • Location • Search Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  11. Application/Project Management • Establish repository record • Manage users • Customize default fields, required fields, input forms • Create project definitions • Record Management / Tracking Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  12. Ingest Module • EAD version 2002 • MARC XML parent records • MARC XML controlled headings • Accession data in delimited format Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  13. Accession Module • Preliminary descriptive information • Some collection management fields • Descriptive and administrative outputs: • Accession record • Accession receipt • Acquisitions report • Processing reports • More… Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  14. Description Module • Archival resources and surrogates • Inputs based on DA:CS, ISAD(G) • Outputs: • MARC XML • MODS • Printed finding aids • More… • EAD • METS • Dublin Core • Collections guide Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  15. Location Module • For tracking “permanent” locations • Accommodate a range of practice • Outputs: • Location record • Shelf list • List of all locations for a resource Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  16. Names Module • Authority control for names (personal, family, and corporate/conference) • Includes fields for contact information, biographical/historical note • Supports see also and see references • Outputs: • Source record • Sources list • EAC record Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  17. Subject Module • Basic authority control for subjects • Can create records in advance or on an as-needed basis • Outputs: • Repository subject guide Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  18. Search Module • For moderated use in reference setting • Features: • Search for resource by resource ID, title, creator, or subject • Search for resources, resource components, surrogates, and surrogate components by keywords in title • Search for locations by resource ID Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  19. Back End (database) • Developed with mySQL • Will work with many SQL databases both open source and commercial • Partial list: DB2, PostgreSQL, MySQL, Oracle, Sybase, Microsoft SQL Server, Informix, Ingres ... • Why SQL and not other technologies like xml and object databases? • Maturity of SQL databases • Likelihood of local IT departments having SQL expertise • Many existing open source projects to integrate into the projects. Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  20. Front End (Client) • Needs: Cross platform (Mac OSX, Windows 98+, Linux), open source, sophisticated user interface capabilities • Solution: Java desktop client • Many more user interface options than a web based client • Will run on any computer with Java 5 (1.5) installed • Client and database can be installed on the same computer or on different computers. • Single machine configuration • Local network configuration • Wide area network configuration Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  21. Open Source • SourceForge • Project will be listed by the end of the year. • Source code will be available in an early alpha version early next year for viewing only • When we enter beta testing we will be open to other developers joining the effort • Anyone will be able to download the source code and use it as they wish. • We hope a developer community will grow out of the project Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  22. A Live Demonstration Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

  23. http://archiviststoolkit.org/ Archivists' Toolkit - ECURE Presentation, 28 Feb. 2006

More Related