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Project 3B: PreK-3 rd Grade Systems Investment Fund, Round 2 May 12 & 20, 2014 Matthew Gulbranson, Kerri Patterson, Paméla Raya-Carlton, Allison Shields. Overview of Presentation Rationale and overview for P3B projects Round Two of RFP Process
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Project 3B: PreK-3rd Grade Systems Investment Fund, Round 2 May 12& 20, 2014 Matthew Gulbranson, Kerri Patterson, Paméla Raya-Carlton, Allison Shields
Overview of Presentation • Rationale and overview for P3B projects • Round Two of RFP Process • Overview of online system for letter of inquiry (LOI) and request for proposals (RFP) • Overview of budgeting • Overview of target setting • Resources to support proposal development • Burning questions
Project 3B Investment Fund Overview • This project will invest in proposals submitted by districts to implement components of their PreK-3rd grade plan as developed through Project 3A. • Aligned with state, regional and local efforts, the region-wide system will: • Champion the PreK-3rd vision as a means for addressing educational equity • Facilitate partnerships • Coordinate professional development across districts and early learning • Develop data feedback loops that provide information to early learning providers and the K-12 system • Share innovative teaching approaches and best practices • Align with P-3 Framework • Leverage and make actionable P3A district plan
Project 3B Investment Fund Overview • Funding: P3 Investment Fund Total: $3,913,822 • Round 1 (2013-2014) up to 30% $ 1,174,147 • Round 2 (2014-2015) up to 40% $ 1,565,529 • Round 3 (2015-2016) up to 30% $ 1,174,146 • Partnerships: Multiple districts may serve as co-applicants with 1 lead applicant.
Round 2 P3B Criteria • Requirements: • Evidence of education association support/involvement with signatures of the local superintendent and local association president(s). • Project focuses on High-Need Schools. • 3. Project implementation begins or continues during 2014-15 school year
Round 2 P3B Criteria • Priorities: • 4. Personalized and culturally relevant approaches ensure a culture of high-learning expectations designed specifically to meet the needs of students of color, students who are English Language Learners (ELL), and students receiving Special Education services. • 5. Concrete examples/evidence describe connections to a broad systems-level plan to expand opportunities and access for student subgroups to decrease racial inequity. • 6. Proposal actions are projected to improve the instructional core and build leadership capacity, supported with data.
Round 2 P3B Criteria • Priorities: • Alignment with the district’s current priorities and PreK-3 system-building action plan (project 3A), based on the Framework for Planning, Implementing, and Evaluating PreK-3rd Grade Approaches. • When appropriate, there is evidence of involvement of, resource sharing with, and support for communities of color and other groups representing students the strategy intends to serve. • Well-defined project targets and progress-monitoring measures are provided reflecting evidence of student performance and reduction of achievement gaps.
Round 2 P3B Criteria • Priorities: • Support RTT assurances and commitments. • Articulate strong project leadership and accountability measures at all levels of the system. • Project identifies strong return on investment for project funds and impacts long-term student success.
Overview of LOI and RFP RFP URL http://roadmapracetothetop.org/project-3b-investment-fund-for-prek-3rd-grade-strategies-and-systems/
Tips for Online LOI and RFP • Prepare all documents in MS Word prior to submission • Designate a point person to submit final letter of intent and proposal • Do not use back and forth buttons when entering proposal • Additional tables, figures and infographics can be loaded into the system as separate documents
Tips for Budget Development • Start your budget early • Collaborate with your Business Office to draft and revise project budgets • Continuing projects will require an original budget with expenditure info from your business office • Continuing projects will need to calculate the estimated balance at the end of the year
Tips for Budget Development • Make sure you put enough detail about how you calculate. Narrative not as important in this form (for example: .50 FTE salary 60,000 Sept-Aug 2014-15) • Identify whether you will need to submit bids for service or document justification of sole source documents • Have someone review your budget before submitting the proposal
Tips for Target Setting: What Data? • Available on RTT website: District-specific data by subgroups • May Require High-Needs school-level data • Work with district Assessment Office • Identify Baseline Year Performance in 2010-11
Tips for Target Setting: State Assessment Goal Areas and Performance Measures • Considering the transition from MSP to Smarter Balanced: the Road Map Project Data Advisors Group has began discussions of target-settingand reporting • Possible 25% drop in student performance with Smarter Balanced • Possible strategy: Can use 25% as a possible basis for adjusting district targets. • Possible strategy: Can use state NAEP scores • Discuss with your P1 and P8 district leads who have done this already for round 2.
Tips for Target Setting: Other Goal Areas and Performance Measures • Data that are not based on state assessment • Consider baseline and actual performance data • Consider this condition for an effective target: • That the target is achievable – with some stretch – by those expected to achieve it.
