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Commission and Interest Group Division Meeting 2013 . Review of the Afternoon. Welcome learners and vacationers! Make 3 new NACADA friends This is your day! Introductions Agenda Review. What exactly is the CIGD Division?. NACADA Flow Chart. Executive Office Liaison.

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review of the afternoon
Review of the Afternoon
  • Welcome learners and vacationers!
  • Make 3 new NACADA friends
  • This is your day!
  • Introductions
  • Agenda Review
executive office liaison
Executive Office Liaison
  • Elisa (Hindman) Shaffer
division representatives
Division Representatives

Janet Spence (elected-11/13)

Dana Zahorik (appointed – 12/14 )

Laura Pasquini (elected – 13/15)

steering committee members aka cluster reps
Steering Committee Members,AKA Cluster Reps
  • Administration of Advising Cluster - Karen Archambault
  • Advising in Academic Programs I - Amanda Neuber
  • Advising in Academic Programs II - Cynthia Pascal
  • Advising Specific Populations I - Erin Justyna
  • Advising Specific Populations II - Blane Harding
  • Advising Specific Populations III - Sarah Champlin-Scharff
  • Institutional Type - Todd Taylor
  • Theory, Practice, and Delivery of Advising - Nora Allen Scobie
12 13 division updates and activities
12/13 Division Updatesand Activities
  • Changes in CIGD Award
  • Update on Task force for Cluster Sponsored Session
  • Upcoming Webinars, AAT articles, Blogging
  • Results of division reports
  • Upcoming website changes
  • Nominations for 2014 election
and the winners are
And the Winners Are........
  • Christine Lancaster - Eastern Michigan University, Ypsilanti, MI
    • Advising in Academic Programs I Cluster
    • For Contributions to: Advising Education Majors Commission
  • Beverley B. Childress - Auburn University, Auburn, AL
    • Advising in Academic Programs II Cluster
    • For Contributions to: Health Professions Advising Interest Group
  • Sherwin E. James - Clayton State University, Morrow, GA
    • Advising Specific Populations I Cluster
    • For Contributions to: Advising Student-Athletes Commission
  • Paul Cox - University of Iowa, Iowa City, IA
    • Theory, Practice and Delivery of Advising Cluster
    • For Contributions to: Technology in Advising Commission
cigd sponsored sessions

CIGD Sponsored Sessions

Thank you to those who organized readers and those who read proposals!

chair expectations
Chair Expectations
  • Participate in the annual meeting (today)
  • Participate in the CIGD Fair
  • Plan and chair the annual individual CIG Meeting
  • Submit two leadership reports (optional for IGs)
  • Create committees and utilize volunteers as needed
  • Submit articles (or encourage others to submit articles)
chair expectations1
Chair Expectations
  • Work with the EO to maintain and update the CIGD website
  • Communicate via listserv
  • Communicate with Division Reps, Steering Committee members, EO as needed
  • Solicit nominations for awards, leadership, etc.
  • Encourage and soliciting proposals for conference sessions as well as proposal readers
cigd fair
CIGD Fair
  • Importance of representing your group
  • Financial Implications
  • Finding a rep
  • Be creative and have fun
  • Make it interactive
  • $50 budget
  • Optional supplies available
  • 3 Awards - “Best Handouts,” “Most Informative,” & “Most Original”
tips for being a super chair1
Tips for being a SUPER Chair!
  • Share your knowledge and what works for you
  • Meet the deadlines and communicate to leadership if you cannot meet them
  • Mark important dates on your calendar
  • Please don’t wear a cape or tights
  • Utilize volunteers: Those signing up at meeting, fair, sent via e-mail, etc.
ideas to increase attendance at annual conference meeting
Ideas to Increase Attendance at Annual Conference Meeting
  • Bring something new to the table
  • Make it interactive: Panels, roundtables, break out sessions by college, subject, etc.
  • Market how the meeting will be “new and improved”
  • Provide reminder flyers, handouts, buttons, stickers, etc. to share at the fair
  • Send out e-mail agendas to the commission prior to annual conference
ideas to increase member activity
Ideas to Increase Member Activity
  • Digital Sign Up Forms
    • Social Media – Where Are Your Members?
    • Identify Interests of Members
    • Designated positions on steering committee
  • Projects & Task Forces
  • Publications
  • Presentations
  • e.g. #AdvTech Commission Form
steering committees
Steering Committees
  • Function of individual steering committees within commissions/ interest groups
cig web pages
CIG Web Pages
  • Home Page
    • News & Updates
  • Current & Past Leadership
    • Steering Committees, Regional Reps, Volunteers
  • Goals & Objectives
  • Resources
    • Partnership with Clearinghouse
  • Listserv
other communication methods
Other Communication Methods
  • Academic Advising Today articles
  • Webinars
  • NACADA Blogging
cig email vs listservs
CIG Email vs. Listservs

May notinclude all of your current membership

Can include non-members

Sent by YOU

Email listed will be You

Replies will come to listserv

  • Includes all of/only your current membership
  • Emailed to NACADA Liaison and sent by NACADA EO
  • Email listed will be [email protected]
  • Replies will come to NACADA EO
listserv etiquette
Listserv Etiquette
  • Set An Example
  • Monitor the Traffic
  • Post YOUR E-mail BOLD for Responses
  • Other options/ideas
    • Newsletter
    • Social Media Spaces
    • Online Collaborative Spaces (coming soon!)
  • NACADA’s tips
  • MORE tips
mission vision goals
Mission, Vision, Goals

It all starts with mission, vision, and goals:

http://www.nacada.ksu.edu/About-Us/Vision-and-Mission.aspx

evaluation vs assessment
Evaluation vs. Assessment

Evaluation: Center around the performance of the individual academic advisor

Assessment: Concerned with the academic advising program and services overall (primarily the achievement of student learning outcomes)

  • Robbins, R. & Zarges, K.M. (2011). Assessment of Academic Advising: A Summary of the Process. NACADA Clearinghouse of Academic Advising Resources: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Assessment-of-academic-advising.aspx
slide45

The Global Community for Academic Advising

The Assessment Flowchart

Values

Vision

Mission

Goals

Programmatic Outcomes

Process/Delivery (Operational) Outcomes

Association Outcomes

Association Member Outcomes

Mapping the Experience

What experiences?

When or by when?

Gathering Evidence

When gathered?

Where gathered?

How often gathered?

From whom gathered?

How gathered?

Minimum performance criteria for success?

Sharing and Acting Upon the Results

Interpret how results inform practice

How and with whom to share interpretation

Follow up on implemented changes

Start the process all over again!

(adapted from Darling, 2005, 2010)

slide46

The Global Community for Academic Advising

The Assessment Matrix/Table

Adapted from Robbins (2009, 2011), Robbins and Zarges(2011)

specific desired outcomes
Specific Desired Outcomes

What you want to occur as a result of your efforts.

  • Sponsor a webinar
  • Write a pocket guide
  • Recruit new members to serve as a panelist for Hot Topics for Annual Conference
  • Publish monthly postings to blog
  • Increase listserv activity
  • Increase volunteer involvement in commission
slide49

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 sample outcomes within your small group

actions activities opportunities for outcome to occur
Actions/Activities/Opportunities for Outcome to Occur
  • Solicit volunteers for steering committee at CIGD Fair and Annual Conference Meeting
  • Connect with Elisa Shaffer at EO to schedule meetings in Adobe Connect
  • Determine steering committee needs and roles
  • Create list of hot topics to post question of the month on the listserv
slide52

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 sample actions/activities/opportunities within your small group for the outcomes you have listed.

types of outcome measures
Types of Outcome Measures

How you specifically measure the outcome?

  • Direct observation
  • Counts of use of services
  • surveys
  • reports
  • tracking of perceptions
  • Feedback from members
slide54

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 sample outcome measures within your small group

goals

The Global Community for Academic Advising

Goals
  • Goals are derived from the mission statement and identify exactly what should be achieved by describing how the mission will be enacted
  • Express what the Association would look like if the mission was achieved
  • Conceptual; not measurable
  • Communicate the “aims” of the Association
  • Long range
  • Provide guidance for action
nacada strategic goals
NACADA Strategic Goals
  • Expand and communicate the scholarship of academic advising
  • Provide professional development opportunities that are responsive to the needs of advisor and advising administrators
  • Promote the role of effective academic advising in student success to college and university decision makers
  • Create an inclusive environment within the Association that promotes diversity
  • Develop and sustain effective Association leadership
  • Engage in ongoing assessment of all facets of the Association
  • Pursue innovative technology tools and resources to support the Association
slide57

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 NACADA strategic goals that can be identified with the outcomes within your small group

you did it
You Did It!

I love assessment!

slide59

The Global Community for Academic Advising

Interpret How Results Will Inform Decision Making

  • Revise desired outcomes
  • Develop/revise leadership/membership training programs
  • Design more efficient processes
  • Revise marketing strategies
  • Other…depending on the specific outcome and specific outcome data
slide60

The Global Community for Academic Advising

At the end of the day, assessment is all about…

  • Developing consensus around collective expectations about the outcomes that should be achieved as the result of your processes and services
  • Gathering evidence in order to understand whether these desired outcomes have been achieved
  • Using this evidence to support improvements in your processes and programs that will contribute to improvements in the Association
  • …all relative to NACADA Strategic Goals
final words on assessment
Final Words on Assessment

Final columns of Report:

  • Post conference reports due to Elisa Nov. 1st
  • Mid-Year reports due to Elisa ??????

Time to get started on reports with Steering Committee Members

  • Divide up by Clusters
proposed cigd division outcomes 13 14
Proposed CIGD Division Outcomes 13/14
  • Develop a process and rubric that will assist in the assessment of individual commission group activity to determine effectiveness and use as a tool for sustainability.
  • Develop a process and rubric that will assist in the assessment of individual interest group activity to determine effectiveness and use as a tool for sustainability.
proposed cigd division outcomes 13 141
Proposed CIGD Division Outcomes 13/14
  • Additional outcomes?
  • Vote on outcomes
  • Task Force development
future thinking
Future Thinking
  • Who can be a possible successor for my position?
  • What would I do differently?
  • What has worked well and where are opportunities for growth?
  • Future goals?
  • Opportunities to Collaborate
  • Commission Budget Request
  • Exchange contact information
wait i need more help
Wait! I need more help!
  • Division Reps
  • EO Liaison – Elisa Shaffer
  • Your Cluster Rep (CIGD Steering Committee member)
  • Your Past Chair
  • Your Steering Committee
  • Your Members
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