Commission and interest group division meeting 2013
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Commission and Interest Group Division Meeting 2013 . Review of the Afternoon. Welcome learners and vacationers! Make 3 new NACADA friends This is your day! Introductions Agenda Review. What exactly is the CIGD Division?. NACADA Flow Chart. Executive Office Liaison.

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Commission and interest group division meeting 2013

Commission and Interest Group Division Meeting2013


Review of the afternoon

Review of the Afternoon

  • Welcome learners and vacationers!

  • Make 3 new NACADA friends

  • This is your day!

  • Introductions

  • Agenda Review


What exactly is the cigd division

What exactly is theCIGD Division?


Nacada flow chart

NACADA Flow Chart


Executive office liaison

Executive Office Liaison

  • Elisa (Hindman) Shaffer


Division representatives

Division Representatives

Janet Spence (elected-11/13)

Dana Zahorik (appointed – 12/14 )

Laura Pasquini (elected – 13/15)


Steering committee members aka cluster reps

Steering Committee Members,AKA Cluster Reps

  • Administration of Advising Cluster - Karen Archambault

  • Advising in Academic Programs I - Amanda Neuber

  • Advising in Academic Programs II - Cynthia Pascal

  • Advising Specific Populations I - Erin Justyna

  • Advising Specific Populations II - Blane Harding

  • Advising Specific Populations III - Sarah Champlin-Scharff

  • Institutional Type - Todd Taylor

  • Theory, Practice, and Delivery of Advising - Nora Allen Scobie


Human bingo

Human Bingo


Packet folder review

Packet/Folder Review


12 13 division updates and activities

12/13 Division Updatesand Activities

  • Changes in CIGD Award

  • Update on Task force for Cluster Sponsored Session

  • Upcoming Webinars, AAT articles, Blogging

  • Results of division reports

  • Upcoming website changes

  • Nominations for 2014 election


Cigd service awards

CIGD Service Awards


And the winners are

And the Winners Are........

  • Christine Lancaster - Eastern Michigan University, Ypsilanti, MI

    • Advising in Academic Programs I Cluster

    • For Contributions to: Advising Education Majors Commission

  • Beverley B. Childress - Auburn University, Auburn, AL

    • Advising in Academic Programs II Cluster

    • For Contributions to: Health Professions Advising Interest Group

  • Sherwin E. James - Clayton State University, Morrow, GA

    • Advising Specific Populations I Cluster

    • For Contributions to: Advising Student-Athletes Commission

  • Paul Cox - University of Iowa, Iowa City, IA

    • Theory, Practice and Delivery of Advising Cluster

    • For Contributions to: Technology in Advising Commission


Cigd sponsored sessions

CIGD Sponsored Sessions

Thank you to those who organized readers and those who read proposals!


Chair expectations

Chair Expectations

  • Participate in the annual meeting (today)

  • Participate in the CIGD Fair

  • Plan and chair the annual individual CIG Meeting

  • Submit two leadership reports (optional for IGs)

  • Create committees and utilize volunteers as needed

  • Submit articles (or encourage others to submit articles)


Chair expectations1

Chair Expectations

  • Work with the EO to maintain and update the CIGD website

  • Communicate via listserv

  • Communicate with Division Reps, Steering Committee members, EO as needed

  • Solicit nominations for awards, leadership, etc.

  • Encourage and soliciting proposals for conference sessions as well as proposal readers


How does this have an effect on what i do for the cigd division

How does this have an effect on what I do for the CIGD Division?


Cigd fair

CIGD Fair

  • Importance of representing your group

  • Financial Implications

  • Finding a rep

  • Be creative and have fun

  • Make it interactive

  • $50 budget

  • Optional supplies available

  • 3 Awards - “Best Handouts,” “Most Informative,” & “Most Original”


Example of cigd fair boards

Example of CIGD Fair Boards


Tips for being a super chair

Tips for being a SUPER Chair!


Tips for being a super chair1

Tips for being a SUPER Chair!

  • Share your knowledge and what works for you

  • Meet the deadlines and communicate to leadership if you cannot meet them

  • Mark important dates on your calendar

  • Please don’t wear a cape or tights

  • Utilize volunteers: Those signing up at meeting, fair, sent via e-mail, etc.


Ideas to increase attendance at annual conference meeting

Ideas to Increase Attendance at Annual Conference Meeting

  • Bring something new to the table

  • Make it interactive: Panels, roundtables, break out sessions by college, subject, etc.

  • Market how the meeting will be “new and improved”

  • Provide reminder flyers, handouts, buttons, stickers, etc. to share at the fair

  • Send out e-mail agendas to the commission prior to annual conference


Ideas to increase member activity

Ideas to Increase Member Activity

  • Digital Sign Up Forms

    • Social Media – Where Are Your Members?

    • Identify Interests of Members

    • Designated positions on steering committee

  • Projects & Task Forces

  • Publications

  • Presentations

  • e.g. #AdvTech Commission Form


Steering committees

Steering Committees

  • Function of individual steering committees within commissions/ interest groups


Cig communication 101

CIG Communication 101


Cig web pages

CIG Web Pages

  • Home Page

    • News & Updates

  • Current & Past Leadership

    • Steering Committees, Regional Reps, Volunteers

  • Goals & Objectives

  • Resources

    • Partnership with Clearinghouse

  • Listserv


Other communication methods

Other Communication Methods

  • Academic Advising Today articles

  • Webinars

  • NACADA Blogging


Cig email vs listservs

CIG Email vs. Listservs

May notinclude all of your current membership

Can include non-members

Sent by YOU

Email listed will be You

Replies will come to listserv

  • Includes all of/only your current membership

  • Emailed to NACADA Liaison and sent by NACADA EO

  • Email listed will be [email protected]

  • Replies will come to NACADA EO


Listserv etiquette

Listserv Etiquette

  • Set An Example

  • Monitor the Traffic

  • Post YOUR E-mail BOLD for Responses

  • Other options/ideas

    • Newsletter

    • Social Media Spaces

    • Online Collaborative Spaces (coming soon!)

  • NACADA’s tips

  • MORE tips


Mission vision goals

Mission, Vision, Goals

It all starts with mission, vision, and goals:

http://www.nacada.ksu.edu/About-Us/Vision-and-Mission.aspx


New reporting forms

New Reporting Forms


Are you ready to play

Are You Ready to Play...


Name a member of nacada cigd leadership

Name a Member of NACADA CIGD Leadership


Name an expectation of the chairs

Name an Expectation of the Chairs


Fair facts list things you know about the cigd fair expectations

Fair Facts (List things you know about the CIGD fair expectations)


Name a tip for being a great chair

Name a Tip for Being a Great Chair


Perceptions of assessment

Perceptions of Assessment …


Life before you understood the assessment process

Life Before You Understood the Assessment Process


Life after you understand the assessment process

Life After You Understand the Assessment Process


Assessment and how it relates to the cigd division

Assessment and how it relates to the CIGD Division


Evaluation vs assessment

Evaluation vs. Assessment

Evaluation: Center around the performance of the individual academic advisor

Assessment: Concerned with the academic advising program and services overall (primarily the achievement of student learning outcomes)

  • Robbins, R. & Zarges, K.M. (2011). Assessment of Academic Advising: A Summary of the Process. NACADA Clearinghouse of Academic Advising Resources: http://www.nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Assessment-of-academic-advising.aspx


Commission and interest group division meeting 2013

The Global Community for Academic Advising

The Assessment Flowchart

Values

Vision

Mission

Goals

Programmatic Outcomes

Process/Delivery (Operational) Outcomes

Association Outcomes

Association Member Outcomes

Mapping the Experience

What experiences?

When or by when?

Gathering Evidence

When gathered?

Where gathered?

How often gathered?

From whom gathered?

How gathered?

Minimum performance criteria for success?

Sharing and Acting Upon the Results

Interpret how results inform practice

How and with whom to share interpretation

Follow up on implemented changes

Start the process all over again!

(adapted from Darling, 2005, 2010)


Commission and interest group division meeting 2013

The Global Community for Academic Advising

The Assessment Matrix/Table

Adapted from Robbins (2009, 2011), Robbins and Zarges(2011)


2013 2014 commission interest group sample report

2013-2014 Commission/Interest Group Sample Report


Specific desired outcomes

Specific Desired Outcomes

What you want to occur as a result of your efforts.

  • Sponsor a webinar

  • Write a pocket guide

  • Recruit new members to serve as a panelist for Hot Topics for Annual Conference

  • Publish monthly postings to blog

  • Increase listserv activity

  • Increase volunteer involvement in commission


Commission and interest group division meeting 2013

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 sample outcomes within your small group


Actions activities opportunities for outcome to occur

Actions/Activities/Opportunities for Outcome to Occur

  • Solicit volunteers for steering committee at CIGD Fair and Annual Conference Meeting

  • Connect with Elisa Shaffer at EO to schedule meetings in Adobe Connect

  • Determine steering committee needs and roles

  • Create list of hot topics to post question of the month on the listserv


Commission and interest group division meeting 2013

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 sample actions/activities/opportunities within your small group for the outcomes you have listed.


Types of outcome measures

Types of Outcome Measures

How you specifically measure the outcome?

  • Direct observation

  • Counts of use of services

  • surveys

  • reports

  • tracking of perceptions

  • Feedback from members


Commission and interest group division meeting 2013

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 sample outcome measures within your small group


Goals

The Global Community for Academic Advising

Goals

  • Goals are derived from the mission statement and identify exactly what should be achieved by describing how the mission will be enacted

  • Express what the Association would look like if the mission was achieved

  • Conceptual; not measurable

  • Communicate the “aims” of the Association

  • Long range

  • Provide guidance for action


Nacada strategic goals

NACADA Strategic Goals

  • Expand and communicate the scholarship of academic advising

  • Provide professional development opportunities that are responsive to the needs of advisor and advising administrators

  • Promote the role of effective academic advising in student success to college and university decision makers

  • Create an inclusive environment within the Association that promotes diversity

  • Develop and sustain effective Association leadership

  • Engage in ongoing assessment of all facets of the Association

  • Pursue innovative technology tools and resources to support the Association


Commission and interest group division meeting 2013

The Global Community for Academic Advising

Small Group Exercise

Take 10 minutes to identify 2 NACADA strategic goals that can be identified with the outcomes within your small group


You did it

You Did It!

I love assessment!


Commission and interest group division meeting 2013

The Global Community for Academic Advising

Interpret How Results Will Inform Decision Making

  • Revise desired outcomes

  • Develop/revise leadership/membership training programs

  • Design more efficient processes

  • Revise marketing strategies

  • Other…depending on the specific outcome and specific outcome data


Commission and interest group division meeting 2013

The Global Community for Academic Advising

At the end of the day, assessment is all about…

  • Developing consensus around collective expectations about the outcomes that should be achieved as the result of your processes and services

  • Gathering evidence in order to understand whether these desired outcomes have been achieved

  • Using this evidence to support improvements in your processes and programs that will contribute to improvements in the Association

  • …all relative to NACADA Strategic Goals


What does nacada do with this information

What does NACADA do with this information?


Final words on assessment

Final Words on Assessment

Final columns of Report:

  • Post conference reports due to ElisaNov. 1st

  • Mid-Year reports due to Elisa ??????

    Time to get started on reports with Steering Committee Members

  • Divide up by Clusters


Time to complete reports with steering committee members

Time to complete reports with Steering Committee Members


Proposed cigd division outcomes 13 14

Proposed CIGD Division Outcomes 13/14

  • Develop a process and rubric that will assist in the assessment of individual commission group activity to determine effectiveness and use as a tool for sustainability.

  • Develop a process and rubric that will assist in the assessment of individual interest group activity to determine effectiveness and use as a tool for sustainability.


Proposed cigd division outcomes 13 141

Proposed CIGD Division Outcomes 13/14

  • Additional outcomes?

  • Vote on outcomes

  • Task Force development


Future thinking

Future Thinking

  • Who can be a possible successor for my position?

  • What would I do differently?

  • What has worked well and where are opportunities for growth?

  • Future goals?

  • Opportunities to Collaborate

  • Commission Budget Request

  • Exchange contact information


Wait i need more help

Wait! I need more help!

  • Division Reps

  • EO Liaison – Elisa Shaffer

  • Your Cluster Rep (CIGD Steering Committee member)

  • Your Past Chair

  • Your Steering Committee

  • Your Members


Thanks for a productive and fun day

Thanks for a productive and fun day!


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