1 / 28

Georgia CommuteSmart Telework Training for Teleworkers and Managers

Georgia CommuteSmart Telework Training for Teleworkers and Managers. What is Georgia CommuteSmart?. A Program for State of Georgia Employees to Improve their Commute Options An Executive Order issued by Governor Deal-Sept. 6, 2012 Partnership with The Clean Air Campaign.

tuvya
Download Presentation

Georgia CommuteSmart Telework Training for Teleworkers and Managers

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Georgia CommuteSmart Telework Training for Teleworkers and Managers

  2. What is Georgia CommuteSmart? • A Program for State of Georgia Employees to Improve their Commute Options • An Executive Order issued by Governor Deal-Sept. 6, 2012 • Partnership with The Clean Air Campaign

  3. Georgia CommuteSmart vs. Work Away • What has changed between the previous Work Away policy and the new Georgia CommuteSmart telework policy? • Georgia CommuteSmart telework policy is more concise, and user friendly • New participants must sign the new Telework Agreement   • Employees who signed an agreement under the Work Away program are not required to sign a new agreement to participate in the Georgia CommuteSmart program, unless they change their position or have a new supervisor. 

  4. The Clean Air Campaign’s Mission: “To motivate Georgians to take action to improve air quality and reduce traffic congestion” Traffic Congestion Air Quality

  5. The Metro Atlanta Commute is Painful • 35 miles; 60 minutes round-trip • 18% of household income spent on transportation costs • 240 hours lost each year in commuting

  6. Telework Ranks as the Go- To Option for more Commuters in Metro Atlanta 600,000 metro Atlanta commuters telework occasionally (up 20% since ‘07)

  7. What is Telework? • Extends the workplace beyond the traditional office • Is a voluntary arrangement, not a benefit or entitlement • Only appropriate when job is right, employee is right, technology works, and manager approves the work arrangement

  8. Telework Is Not… • For every employee, every job • Always a full time arrangement • A replacement for child care or dependant care • Sending people home and never seeing or hearing from them again • A substitute for managing personal or other activities

  9. Manager Advantages to Telework • Positive employee morale • Increased employee productivity • Less downtime from weather, traffic • Increased employee availability • Cross-training and knowledge sharing • Increased macro view of work • Broader talent pool for recruiting & access to expertise • Reduced absenteeism

  10. Adjustments for Managers • Managing by results • Trust • Developing good communication and access procedures • Maintaining team environment • Concerns regarding loss of control

  11. Guidelines for Analyzing Job Functions

  12. Employee Characteristics for Teleworking • Self-motivated, self-managing • Results-oriented • Conscientious, organized • Independent worker • Flexible • Understands job requirements • Understands organizational policies and procedures • Communicates well with colleagues and clients • Handles change well

  13. Analyzing Employee Characteristics for Telework

  14. Goal-Setting with Employees • Assist employees in organizing work through one on one meetings prior to teleworking for the first few times • Assigning work to employees • Defining objectives and deliverables • Establishing timeframes • Reviewing status • Coaching employees

  15. Establish Communication Standards • Establishing protocol • Schedule • Responding to e-mail and phone calls • Co-workers • Non-teleworkers • Outside contacts: members; vendors • Supervisors

  16. Establish Communication Standards • Assess current ways of communicating with employees and how teleworking will change communications • Less impromptu face to face • More e-mails and telephone calls • More saved messages • More scheduled face to face communication

  17. Team Building while Teleworking • Keeping the team together • In-office meetings • Teleconferencing • Social activities • Lunches

  18. Planning for Success • Act on problems as they arise • Be honest with teleworkers • Ask for input from coworkers • Respect the teleworking arrangement • Maintain scheduled team and individual meetings • Integrate a review process for teleworking • There is an adjustment period

  19. Employee Advantages • Increases focus, productivity and work quality; reduces distractions and interruptions • Increases flexibility • Reduces commuting stress, delays, and costs (parking & MARTA) • Improves morale • Accommodates work/life balance • Lower personal costs, e.g., meals, clothing

  20. Adjustments for Employees • Impact on teamwork? • How will my manager know that I am working? • Increased isolation from co-workers • Developing good organizational skills • Dealing with distractions in the home environment

  21. Teleworkers: Getting Organized • Pick a work location • Establish a routine • Replace ritual of getting ready for office • Organize work the day before • Have an end of the day ritual

  22. Teleworkers: Managing Your Work • Maintain contact with coworkers • Have a system at home • Stick to deadlines • Keep your manager informed • Attend scheduled meetings • Schedule meetings with coworkers and others

  23. Teleworkers: Training Family and Friends • The message is that you are at home working! • Decide on what interruptions are OK • Set rules for office materials • Don’t telework if there are problems at home • Handle jokes and negative comments

  24. Developing Good Habits and Avoiding Bad Ones • Pace yourself • Take breaks • Plan lunches • Keep in touch • Stay productive

  25. Successful Telework Programs have Certain Characteristics • There is a transition period! • Are seamless to the world • Plan for flexibility and change • Fit Agency culture • Plan for access and communication

  26. Incentives for Clean Commuting • $3 a Day, Up to $100 • $40 and $60 Gas Cards • $25 Monthly Prize Drawings www.logyourcommute.org

  27. Next Steps: After receiving approval to begin teleworking from you manager: • Complete Telework Training • Complete Telework Home Office Safety Checklist • Begin Teleworking! • Access documents at: • http://doas.ga.gov/StateLocal/HRA/Benefits/Pages/CommuteSmart.aspx

  28. Georgia CommuteSmart Questions?

More Related