Communicating in the Electronic Age. Andrea Adkins 4-H Volunteer & Librarian Washington County. Find this and more online at tips4hvols.wordpress.com. Create a Club Calendar. Club Roster. Use a Phone Tree.
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4-H Volunteer & Librarian
Find this and more online at tips4hvols.wordpress.com
Use a Phone Tree
Create an Email Group
Sign into your Facebook account.
If you do not have a Facebook account, create one and learn how to use it.
To learn how, look at the handout“Jump into Facebook".
First, click on "Create Group..."
Enter the name of a club member/parent/advisor/extension educator.
Type in your club’s name
For privacy, always choose a “secret” group
Then click “Okay”
Choose an icon
Success! You have created a group.
Now, who and how do you add people to your group?
Click “Add People”
Type their name in the box
Click on the settings button and choose “Make Admin”
Click “Make Admin”
First add your 4-H Extension Educator and make them an administrator. You must be “friends” with them first.
Next add advisors, parents, and members over age 13.
You can do this by typing their name in the box.
Click on the “Settings” icon and choose “Edit Group Settings”
This allows others to add appropriate people to the group without you being friends with them, but you have to approve before they are added.
Allows members to post to group.
Gives administrators total control over what is posted.
These are the best settings for creating a group for your club.
Make sure to click “Save” before leaving the page.
This shows that you have posts that need approved. Click on it to see posts.
Here are three pending posts. Choose the checkmark to approve.
The X to delete or the minus to delete and ban. Hopefully there is never a need to delete and ban but if there is, confer with your Extension Educator first. See the slide “Tips for Moderating Posts”.
This is what is looks like after you approve a post. Your Extension Educator is already an administrator whose posts do not need approved. I would also have another advisor be an administrator as well.
There are five sections to a group page: Wall, About, Events, Photos, and Files.
Besides writing posts you can add photos, files, and ask questions.
The question/poll tool is a good way to brainstorm and get feedback from the club after an speaker or activity.
When you click on the “About” tab you can see all members of a “Secret” Group. Click on “Add a Description” to provide more information about the group.
From here you can adjust the setting for each person in the group.
The message feature will send a private message to everyone in the group.
You can also add people to the group from this screen.
Click to upload photos or videos. Make sure to follow rules on photography & video as laid out in Ohio 4-H Guidelines for Social Media.
The “Files” feature is a great tool to use to create or upload documents for your club. For example, you could upload your county’s Jr. Fair Guide, Camp Registration form, club contacts list, meeting minutes, etc.
Upload files here. Remember to “Save”.
You can create a document here.
Type first,then click “Create Doc”.
Ohio Guidelines for Social Networking and Web Sites http://www.ohio4h.org/sites/drupal-ohio4h.web/files/Ohio%204-H%20Guidelines%20for%20Social%20Networking.pdf
National 4-H Social Media Guidelines
These are helpful but have not been updated in a year or two and in some ways are out of date. For example, the “secret” group instead of a “closed” group gets rid of many of the safety and privacy issues in using a facebook group for your club. Twitter is the same, the settings are now there to make all posts invisible and your name unsearchable unless you have been added as a follower by an administrator.
Social Media Training - Webinar Series
This is more for Extension Educators but you may glean some useful information.
Remember, this might not be updated as soon as things change on the social media sites, so you must keep up for yourself.
4-H Volunteer, Washington County
OLC Certified Public Librarian
Facebook: Andrea Beth
LinkedIn: Andrea Adkins
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