Club leadership plan
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Club Leadership Plan. Rotary International District 5370. Purpose. The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club. How did this new plan come into existence?.

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Club leadership plan

Club Leadership Plan

Rotary International District 5370


Purpose

Purpose

The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club.


How did this new plan come into existence

How did this new plan come into existence?

  • Rotary International extensively pilot tested the Club Leadership Plan in various areas throughout the Rotary world.

  • Over the last two years Rotary International has been implementing the new Club Leadership Plan.

  • Documents and Club Formats have been changed to fit the new plan.

  • The new Leadership Plan was adopted by the District 5370 in the 2006/07 Rotary year.


Club leadership plan

Effective clubs are able to

Sustain and Increase Membership

ImplementSuccessfulServiceProjects

Support The RotaryFoundation

Develop Leaders Beyond the Club Level

Efficient Club Administration

Four Avenues of Service

Old Graphic of an Effective Rotary Club


Club leadership plan

New Graphic:

Effective clubs are able to

Sustain and Increase Membership

ImplementSuccessfulServiceProjects

Support The RotaryFoundation

Develop Leaders Beyond the Club Level

Club Leadership Plan

Four Avenues of Service


Club leadership plan

Effective Clubs use the new Club Leadership Plan to:

  • Sustain and increase their membership

  • Implement successful projects that address the needs of the local and international community

  • Support The Rotary Foundation

  • Develop leaders capable of serving beyond the club level

  • Meet goals in each Avenue of Service


Why should your club consider the new structure

Why should your club consider the new structure?

  • The new club leadership plan is the recommended administrative structure for Rotary Clubs.

  • The plan helps a club focus their efforts on service rather than on administration.

  • The plan provides for better succession planning and continuity.

  • The Club Leadership Plan is flexible.

  • With proper planning the Club Leadership Plan can be implemented at any time.


Why should your club consider the new structure1

Why should your club consider the new structure?

  • The Plan is Based on Rotary’s Best Practices, and will help your club:

    • Develop long-range goals

    • Set annual goals

    • Involve more club members

    • Communicate

    • Customize bylaws as needed

    • Offer regular and consistent training

    • Provide regular fellowship opportunities


Suggested club standing committees

Suggested Club Standing Committees*

Club Board

Club

Administration

Membership

Club Public

Relations

Service

Projects

The Rotary

Foundation

*Additional committees can be appointed as needed on an annual basis


District 5370 used the leadership plan and structured their 2006 07 committees this way

District 5370 used the Leadership Plan and structured their 2006/07 committees this way:

District Board

Administration

Membership

Marketing &

Club Public

Relations

Services

The Rotary

Foundation

Assistant

Governors


How can my club adopt the new structure

How can my club adopt the new structure?

  • Develop a long-range plan that addresses the elements of an effective club.

  • Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long-range plan.

  • Conduct club assemblies that involve members in planning and keeps them informed about Rotary.


How can my club adopt the new structure1

How can my club adopt the new structure?

  • Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees.

  • Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.


How can my club adopt the new structure2

How can my club adopt the new structure?

  • Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders.

  • Provide opportunities to increase fellowship among members of the club.

  • Ensure that every member is active in a club project or function.


How can my club adopt the new structure3

How can my club adopt the new structure?

  • Develop a comprehensive training plan that ensures:

    • Club leaders attend district training meetings

    • Orientation is consistently and regularly provided for new members

    • Ongoing educational opportunities are available for current members


Club leadership plan

When Your Club is Ready to Go:

July 1: Implement the plan:

  • Club committees work to pursue the club’s goals.

    January 1: Assess the plan:

  • Club leaders and members review their leadership plan and make any necessary adjustments, including revisions to the bylaws.

    May 1: Prepare for the following year:

  • As incoming club leaders prepare for the upcoming year, the club makes any needed revisions to its leadership plan. The club’s long-range goals and bylaws are also reviewed.


Club leadership plan

Here’s an example of a Club Leadership Plan:

Rotary Club of Edmonton Northeast

President

Past President

President Elect

Secretary

Treasurer

Club

Administration

Membership

Communications

&

Public Relations

Service

Projects

Youth

Service

Foundation &

International

Service


Club leadership plan

Club Administration

  • Fellowship

  • Program

  • Meeting Venue Liaison

  • History/Archives

  • President’s Award

We Care

Sergeant-At-Arms

Duty Roster

Firesides

Club Assemblies


Club leadership plan

Membership

  • Attendance

  • Recruitment

  • Retention

  • Mentorship

Rotary Information

Classifications

Inductions

Orientation


Club leadership plan

Communications & Public Relations

  • Club Newsletter

  • Website

  • Club Calendar

  • Media Relations

Community Relations

ClubRunner

Club Handbook


Club leadership plan

Service Projects

Community Service

Remembrance Day

Fundraising

Vocational Service

Funding Requests

Community Projects


Club leadership plan

Youth Service

RYLA

RYPEN

Jeff Dartnell Scholarships

4-Way Speech Contest

Club Scholarship

Student Exchange


Club leadership plan

Rotary Foundation & International Service

  • Annual Giving

  • Permanent Fund

  • Grants

Group Study Exchange

Polio Plus

World Community Service


Club leadership plan

Your Club Bylaws must reflect the changes to the Club Leadership Plan

  • When describing Committees, word it so future leaders have flexibility to make changes without re-doing the bylaws each time.

  • Don’t reinvent the wheel…..many clubs in the District have changed their bylaws to reflect the new Club Leadership Plan.


Take your club to the next level

Take your club to the next level……..

  • Implement the Club Leadership Plan

    • Develop a long range plan

    • Simplify the committee structure

    • Involve all club members


Club leadership plan

Resources:

  • District governor

  • Assistant governors

  • District committee members

  • Club Leadership Plan (EN-245)

  • Club Leadership Plan policy

  • Recommended Rotary Club Bylaws

  • Planning Guide for Effective Rotary Clubs

  • Leadership Development Training Cycle


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