Enterprise Software Initiative for DoD

1. Enterprise Software Initiativefor DoD “Point & Click IT Shopping at Lowest Cost” $ $

2. ESI Vision & Goal Vision: “Point & Click” IT shopping at lowest possible cost for all DoD users Goals: 1) Client “buy-in” to new process 2) Reduce software costs 3) Provide the best, most flexible, software to DoD 4) Permanent funding mechanism to cover up-front costs DoD/IC Volume Buy Cost per User

3. Driving Force Cost Avoidance - software cost too much! Services & Agencies’ past success with “bulk buys” Defense Reform Initiative: "We are proceeding into the future with astonishing velocity, so we have to continue tearing down archaic barriers and burdens, and harness the full potential of private industry, and to continue to answer enduring challenges with novel solutions. That's really the spirit behind defense and acquisition reform." Secretary of Defense William S. Cohen, 7/8/99

4. ESI Working Group EMPOWERED TO ACT! Oversight by ESI Steering Group: Defense CIOs, or Deputies chaired by Paul Brubaker

5. Two-Phased Strategy “Quick Hit” Agreements ESI jump start; leverage existing relationships E-mall IT corridor; future of software acquisition http://www.doncio.navy.mil/esi Software Asset Management - Best practices; DoD business practice - Tracking entitlements - Reutilization & disposal

6. Requirements Analysis Coordinate, consolidate funded requirements Maintenance, Software Re-use, Replenishment Survey market - Procure Manage Licenses Compete among industry partners (if possible) Mail CDs or download Install, configure, Populate License Database “Golden Disk” or Bulk Buy ? Distribute Software Track Licenses Software Management

7. Quick Hits Pick “low-hanging fruit” Volunteer lead agents No exhaustive data calls; poll CIOs 80% solution, with brand-name choices Experimentation OK; ID lessons learned • DoD Working Capital Fund usage authorized • - For unavoidable “up front” costs • - Paid back via end-user fees • - Vendors incented to keep marketing after BPA signed

8. Quick Hit Results Database (Army lead) Office Suites (Navy lead) Oracle: 1%-82% off GSA so far Microsoft: Config. Flexibility Informix: 52-98% off GSA (Gold Disk) Corel:3-69% off GSA Sybase: 5-61% off GSA (ASE Gold Disk) Visio: 50% off GSA Novell: 48% off GSA Records Management Software (Air Force Lead) Open Text: 8% off GSA Provenance: 3% off GSA Tower: 10% off GSA Persoft: 1% off GSA • IRMCO ’99 • Team Award Winner Up to 98% off GSA price schedules!

9. Buy/Pricing POCs Database Products Oracle, Informix, Sybase Yvonne Thomas Jackson 732-427-6791 jacksoy@mail1.monmouth.army.mil Records Management Software PS Software, Provenance, Tower Barbara Starr 334-416-2312 Barbara.Starr@gunter.af.mil Office Automation Suites* Corel Visio & Novell Brian Wolstencroft Peggy Harpe 619-524-7539 858- 537-0323 wolstenb@spawar.navy.mil harpep@spawar.navy.mil * Microsoft next slide

10. Buy/Pricing POCs Microsoft Currently 3 separate service-wide agreements in place. Service originated inquires through: • Army - Dee Wardle: 732-427-6793 • e-mail: wardlea@mail1.monmouth.army.mil • Navy - Peggy Harpe:619-545-8687 • e-mail:harpep@spawar.navy.mil • Air Force - Larry Morgan: 334-416-1371 • e-mail: larry.morgan@gunter.af.mil Other DoD components may choose amongst these service agreements. Contact: Floyd Groce, DON CIO 703-607-5658 e-mail: groce.floyd@hq.navy.mil

11. ESI Challenges Visibility - Acquisition, IT, & end user groups - Get inside classified enclaves Cultural Issues - Service/Agency acquisition perspectives - Reach consensus on requirements - View IT as “asset” vice “expense” Public policy issues/competition Permanent funding source

12. ESI POCs Rex Bolton, Working Group Chair 703-604-1562 rex.bolton@osd.pentagon.mil CDR Jim Clausen, USNR Action Officer 703-604-1571 james.clausen@osd.pentagon.mil http://www.doncio.navy.mil/esi