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Donald Donais. June 11 th , 2014. What You Need To Know About Office 365. Kameron Berget, Brian Caauwe, Donald Donais, and Lucas Struck. Agenda. MNSPUG Information Base Feature Set and Licensing Connecting with Office 365 Break Office 365 Environment More Improvements to Come.

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June 11 th 2014

Donald Donais

June 11th, 2014

What You Need To Know About Office 365

Kameron Berget, Brian Caauwe, Donald Donais, and Lucas Struck


Agenda

Agenda

  • MNSPUG Information

  • Base Feature Set and Licensing

  • Connecting with Office 365

  • Break

  • Office 365 Environment

  • More Improvements to Come


User group goal objectives

User Group Goal / Objectives

  • Develop and support a local community focused on Microsoft SharePoint Technologies

  • Educate user group members about SharePoint Technologies

  • Transfer knowledge within the community

  • Communicate best practices

  • Introduce new products / solutions


Mnspug sponsors

MNSPUG Sponsors

Dedicated Sponsors

Annual Sponsor

WroxPress (www.wrox.com)

O’Reilly (www.oreilly.com)

Currently Looking for Sponsorships!

Avtex (www.avtex.com)

Microsoft (www.microsoft.com)

Media Sponsor

SharePoint User Group Support


Mn sharepoint users group website

MN SharePoint Users Group Website

  • SharePoint Resource Documents

  • SharePoint Resource links

  • RSS Feeds

  • Meeting Schedule

  • Past User Group Presentations

  • Past User Group Recordings

  • Sponsorship Information

  • http://sharepointmn.com

  • Email: [email protected]


Social networking

Social Networking

  • Linked In group – The most interactive… includes job postings…

    • Post Job Posting on the Jobs Discussion page

    • http://www.linkedin.com/groups?gid=1878792

  • Twitter tags - @MNSPUG and #MNSPUG

  • Yammer – Minnesota SharePoint Users Group

    • https://www.yammer.com/mnspug/


Upcoming schedule

Upcoming Schedule

  • Next Meeting

    • July 9th, Using Promise Patterns with JavaScript, jQuery, and the SharePoint 2013 App Model – Doug Hemminger

    • Microsoft Technology Center

    • Check www.SharePointMN.com for updates!

  • Ongoing Schedule

    • 2nd Wednesday of every month

    • 9:00 to 11:30 am

    • Microsoft Technical Center - Edina


Local and online events

Local and Online Events

MN SharePoint Legal Users Group – June 19th 12 – 1:30 p.m. TBD

http://sharepointmnlegal.com/SitePages/Home.aspx

Twin Cities PowerShell User Group – July 8th 4:30 – 7:00 pm Center for Pro Dev @ ITT Tech (Benchmark Learning)

http://www.tcposhug.com/

AIIM Minnesota Chapter Thirsty Thursday – July 17th 3 – 5 p.m. Poor Richards in Bloomington (Need to be AIIM member to attend)

http://aiimmn.org/

SharePointalooza– Sept 12th & 13th in Branson, Missouri

http://www.sharepointalooza.org/

SharePoint Saturday Twin Cities – November 22nd, Normandale Community College

http://sharepointmnlegal.com/SitePages/Home.aspx

Anything Else?


Evaluations giveaways

Evaluations & Giveaways!


June 11 th 2014

MNSPUG Extras


Sharepoint news

SharePoint News

  • Women In SharePoint MN Chapter

    • First Meeting Held at Avtex

    • Sent Out Survey and Went Over Results

    • Some Members Presented “How Do I Get That Job”

  • TechEd 2014

    • Many Office 365 Sessions

    • OneDrive Encrypted Capabilities

    • Azure Rights Management Features Available

    • Enterprise Mobility Suite Capabilities

    • Azure AD Premium Offering


June 11 th 2014

Presenters


June 11 th 2014

Kameron Berget

  • Involved in fostering and rehoming of dogs in MN/ND

  • Twitter: @kameronberget

  • Blog: http://spphile.wordpress.com


June 11 th 2014

Brian Caauwe

  • Twitter: @bcaauwe

  • LinkedIn: http://www.linkedin.com/in/briancaauwe/

  • Email:[email protected]

  • Blog: http://blog.avtex.com/author/bcaauwe


June 11 th 2014

Donald Donais

  • Twitter: @dondonais

  • LinkedIn: http://www.linkedin.com/in/ddonais/

  • Email:[email protected]

  • Blog: http://talesfromitside.wordpress.com


June 11 th 2014

Lucas Struck

  • Just welcomed twins into my family, rounding out the total ratio of women to men at my house to 1/4

  • Email:[email protected]

  • Blog: http://sharepoint-community.net/profile/LucasStruck


June 11 th 2014

Why Office 365?


Trends impacting the way we work

Trends Impacting the Way We Work

Devices

People

Cloud

50%

For the first time in modern history, workplace demographics now span

1 billion

4 generations

of enterprise customers are “on the road” to cloud

smartphones,4 years ahead of predictions


Are organizations prepared

Are organizations prepared?

75%

49%

10K

40%

62% can’t use info for effective decision-making!

10Knew federal & industry regulations created in last 5 years

40% growth in global data generated / year

93% of employees admit to violating compliance policies

~49% of work requires network contribution

75%allow personal mobile devices for business use

80% of employees are ineffective at collaboration!

only 24% have a BYOD policy in place

¥ Computing Technology Industry Association's (CompTIA) 2nd annual Trends in Enterprise Mobility study from February 2013.

*The Future of Corporate IT 2013-2017

** CEB Survey of 165,000 employees

†2012 Survey on Self-Service BI and Analytics, Unisphere Research


Mobile first cloud first office for ipad

Mobile First, Cloud First: Office For iPad

  • Familiar Office Experience Designed for iPad

  • Touch Experience Built from the Ground Up for iPad

  • Edit, Create, and Collaborate Documents

  • Anywhere Access to Your Documents in SharePoint and OneDrive for Business


Office apps on any device

Office Apps On Any Device

  • Same Experience Across All Devices

  • Capabilities Across Devices and Web

  • Part of Office 365 is Office 2013 ProPlus

  • Stream Office 2013 with Office On-Demand

  • Full Client, Work Offline As Needed


Touch ink and voice

Touch, inkand voice

  • Work Naturally with Touch on Mobile Devices

  • Touch Experience Includes: Touch-First or Keyboard/Mouse with Touch

  • Annotate or Draw As If Using Paper

  • Real-time Co-Authoring from Web, Desktop, Tablet/iPad or Other Mobile Device


What does this all mean

What Does This All Mean?

  • On IT Side

    • Less Time Devoted with Maintaining and Monitoring

    • More Time to be Strategic With Services

    • Supports “BYOD” Business Mentality

    • Multiple Solutions Under One Administrative Umbrella

  • On Business Side

    • Services Available Across Multiple Devices/Platforms

    • Supports One-Demand Business Needs

    • Works on an iPad!


June 11 th 2014

Base Feature Set and Licensing


Different technologies under one roof

Different Technologies Under One Roof

  • Broken Down Into Multiple Categories

    • User Productivity Applications

    • Organization Productivity Services

Office

Project & Visio

Office Online

Office Mobile

www

Yammer

Exchange

SharePoint

Lync

User

Productivity

applications

Organizational

Productivity

services


Behind the scenes

Behind the Scenes

  • Other Components Are In the Background

    • Shared Platform Services

    • Streamlined Management Services

Shared

Platform

Services

Identity management and access control

System Monitoring

Commerce Platform

Provisioning and update automation

Streamlined

Management

Services

Engineers on Call

Auditing & Compliance policies

Service Operations

Consolidated Reporting


Add on capabilities

Add-On Capabilities

  • Power BI

  • Project Online

  • Azure Rights Management

  • Or Ale Carte Features Added to Existing Office 365 Plan

    • Exchange

    • SharePoint

    • Lync

    • Office Pro Plus

    • Yammer

    • OneDrive for Business

    • CRM Dynamics


Options for licensing office 365 home business plans

Options for Licensing Office 365– Home & Business Plans

http://office.microsoft.com/en-us/buy/compare-microsoft-office-products-FX102898564.aspx


Options for licensing office 365 small to enterprise plans

Options for Licensing Office 365 – Small to Enterprise Plans

http://office.microsoft.com/en-us/business/compare-all-office-365-for-business-plans-FX104051403.aspx


Options for licensing office 365 other plans

Options for Licensing Office 365 – Other Plans

  • Educational Plans

    • Primarily for Students and Faculty

    • http://office.microsoft.com/en-us/academic/compare-office-365-education-plans-FX103045755.aspx

  • Government Plans

    • Similar to Enterprise Options – Reduction in cost

    • http://office.microsoft.com/en-us/government/compare-office-365-government-plans-FX103046199.aspx

  • Nonprofit Plans

    • Various levels from Small Business to E1 and E3

    • Cost Typically Donation or Greatly Reduced

    • http://office.microsoft.com/en-US/compare-office-365-for-nonprofits-plans-FX104081605.aspx#bkPlans


Final thing about licensing

Final Thing About Licensing

  • Depends Upon the Type of MS Agreement

  • Licenses Can Also Come with On-Premise Versions

  • Talk With Your Licensing Guru/Vendor!

IT DEPENDS!


June 11 th 2014

Office 365 - Authentication


Authentication basics

Authentication Basics

  • Username and Password used to Verify Identity

  • Leverages a centrally located directory of user information

  • Results in some kind file that allows computers to remember who you are

  • Only good for a certain amount of time

  • Allows for access control to resources ranging from printers, to file shares to the front door of your office

  • Generally limited in a corporate environment to those assets that exist within the network that your company maintains


Office 365 complications

Office 365 Complications

  • Doesn’t exist within your corporate network

  • Can’t access your Corporate Active Directory

  • Requires a login of some sort in nearly all situations


Authentication option 1 azure active directory

Authentication Option 1 – Azure Active Directory

Similar to the Directory used at your company, but stored in Azure

Leverages an existing directory structure to manage your list of usernames and passwords.

Comes preconfigured with Office 365


Authentication option 1 azure active directory1

Authentication Option 1 – Azure Active Directory

Pros

  • Easy to configure

  • Works well in small environments

    Cons

  • Doesn’t scale well

  • Added administrative overhead

  • Users are required to maintain two sets of credentials


Authentication option 2 active directory federation services

Authentication Option 2 – Active Directory Federation Services

Requires

  • DirSync Server

  • ADFS Server

  • ADFS Proxy/WAP Server

  • OS Licensing

  • Certificates

  • Someone that is good at following directions


Navigate to office 365 enter username

Navigate to Office 365 & Enter Username


Redirected to adfs server page

Redirected to ADFS Server page


Logged into site

Logged into Site


Authentication option 2 active directory federation services1

Authentication Option 2 – Active Directory Federation Services

Pros

  • Allows users to log in with a single set of credentials

  • Minimizes directory maintenance

  • Scales well

    Cons

  • Complicated to set up and maintain

  • Increases licensing and hardware costs

  • Requires new skill set


Authentication option 3 dirsync with password sync

Authentication Option 3 – DirSync with Password Sync

Pros

  • Relatively easy to set up

  • Scales well

  • Reduces administrative overhead

  • Users maintain one set of credentials

    Cons

  • Requires users to enter a password when they don’t have a valid cookie


Cookies

Cookies

  • Used to temporarily store information about you

  • Expire after a certain amount of time

  • Expiration can be extended

  • Not having the right kind is probably why Excel is prompting you for a username and password


Office 365 authentication configuration options

Office 365 Authentication Configuration Options

Option 1 – Azure Active Directory

  • Easy to configure, doesn’t scale well, requires two sets of credentials

    Option 2 – Active Directory Federation Services

  • Costly to configure and maintain, offers best experience for user

    Option 3 – DirSync with Password Sync

  • Easy to configure, easy to maintain, may cause user to have to enter credentials more frequently


External user authentication partner access licenses

External User Authentication – Partner Access Licenses

  • Free to use

  • Allows people outside your organization to authenticate

  • Uses directories stored in Outlook.com, Hotmail.com, or Live.com

  • The addition of many users from the same organization at the same time may require IP whitelisting

    https://support.live.com/eform.aspx?productKey=wlidipexc&ct=eformts&scrx=1.


June 11 th 2014

Break Time


June 11 th 2014

Connecting with Office 365


Hybrid model

Hybrid Model

  • Share workloads between SharePoint Server 2013 on-premises and SharePoint Online

  • Topologies

    One-Way Inbound

    • SharePoint Online consumes information from SharePoint 2013 on-premises

    • Requires Internet accessible web application

    • Requires reverse proxy

      One-Way Outbound

    • SharePoint 2013 on-premises consumes information from SharePoint Online

      Two-Way Hybrid

    • Share information between SharePoint 2013 and SharePoint Online

    • Same requirements as One-Way Inbound


Hybrid model workloads

Hybrid Model – Workloads

  • Search

    • Federated search results in SharePoint 2013 from SharePoint Online

    • Federated search results in SharePoint Online from SharePoint 2013

  • Business Connectivity Services

    • Consume data from OData endpoints on SharePoint 2013 in SharePoint Online

  • Duet (SAP)

    • Perform Read / Write operations against on-premises SAP system


Hybrid model other workloads

Hybrid Model – Other Workloads

  • PowerBI

    • Data Management Gateway

    • Provide data connectivity to SQL data sources over secure connection

  • OneDrive for Business

    • Requires SharePoint 2013 SP1

    • Configure Redirect of OneDrive and Sites Link to SharePoint Online


Hybrid model prerequisites

Hybrid Model – Prerequisites

  • Active Directory Forest Functional Level

    • Windows Server 2008

    • Windows Server 2008 R2

    • Windows Server 2012

    • Windows Server 2012 R2

  • Internet Domain

    • Public addressable domain (e.g. company.com, .org, etc)

    • Ability to modify external DNS

  • Office 365 Subscription

    • E1 (One-Way outbound ONLY)

    • E3

    • E4

  • SharePoint Server 2013

    • Enterprise Edition


Hybrid model topology setup

Hybrid Model – Topology Setup

One-Way Outbound

  • Service Applications

    • User Profile Service (Successful sync with UPN’s and/or Work Email)

    • Subscription Service

    • App Management

  • Web Application

    • Authentication Provider: Windows Claims & NTLM

      TechNet: http://technet.microsoft.com/en-us/library/dn607305(v=office.15).aspx


Hybrid model topology setup1

Hybrid Model – Topology Setup

One-Way Inbound

  • SharePoint 2013 on-premises

    • Service Applications

      • User Profile Service (Successful sync with UPN’s and/or Work Email)

      • Subscription Service

      • App Management

    • Web Application

      • Split DNS (Optional – only if you used host named site collections or path based sites without AAM’s)

      • Authentication Provider: Windows Claims & NTLM

    • Install online service management tools

    • Security Token Service

      • Configure SharePoint 2013 STS with a new certificate (ALL servers in the farm)

    • Server-to-Server Trust

      • Set Authentication Realm

      • Add on-premises proxy for Azure AD


Hybrid model topology setup2

Hybrid Model – Topology Setup

One-Way Inbound

  • Reverse Proxy

  • SharePoint Online / Office 365

    • Create Service Principal Credential and upload STS certificate

    • Add SPN to Windows Azure AD

    • Register App Principal based on new SPN

    • Secure Store

      • Create Target Application and upload secure channel SSL certificate

        TechNet: http://technet.microsoft.com/en-us/library/dn607311(v=office.15).aspx


Hybrid model topology setup3

Hybrid Model – Topology Setup

Two-Way Hybrid

  • SharePoint 2013 on-premises

    • Service Applications

      • User Profile Service (Successful sync with UPN’s and/or Work Email)

      • Subscription Service

      • App Management

    • Web Application

      • Split DNS (Optional – only if you used host named site collections or path based sites without AAM’s)

      • Authentication Provider: Windows Claims & NTLM

    • Install online service management tools

    • Security Token Service

      • Configure SharePoint 2013 STS with a new certificate (ALL servers in the farm)

    • Server-to-Server Trust

      • Set Authentication Realm

      • Add on-premises proxy for Azure AD


Hybrid model topology setup4

Hybrid Model – Topology Setup

Two-Way Hybrid

  • Reverse Proxy

  • SharePoint Online / Office 365

    • Create Service Principal Credential and upload STS certificate

    • Add SPN to Windows Azure AD

    • Register App Principal based on new SPN

    • Secure Store

      • Create Target Application and upload secure channel SSL certificate

        TechNet: http://technet.microsoft.com/en-us/library/dn607309(v=office.15).aspx


Hybrid model finally

Hybrid Model – Finally

  • Configure the Hybrid solution

    • Search: http://technet.microsoft.com/en-us/library/dn197172(v=office.15).aspx

    • BCS: http://technet.microsoft.com/en-us/library/dn197239(v=office.15).aspx

    • Duet: http://technet.microsoft.com/en-us/library/dn197171(v=office.15).aspx


June 11 th 2014

Office 365 Environment


Collaboration and communication

Collaboration and Communication

  • Office and SharePoint 2013

    • OneNote 2013 Integration In SharePoint Sites

    • Accessing Version and Check-Out in Office Backstage

    • Outlook Integration with SharePoint Calendar, Tasks, Contacts and Documents

    • MS Project Integration with SharePoint Task Lists

    • Team Mailbox Integrating Exchange and SharePoint

    • Office Web App Found in SharePoint


Social integration

Social Integration

  • SharePoint and Yammer

    • Associate Yammer Groups with SharePoint Sites

    • Yammer My Feed Part of SharePoint My Site Newsfeed

  • SharePoint and Dynamics CRM

    • Associate Yammer Group with Dynamics CRM Online Instance

  • Yammer and Office Web Apps

    • Can Post to Yammer Within OWA

    • Can Post to Yammer from SharePoint Open Menu


Business intelligence

Business Intelligence

  • Windows Azure & SharePoint Online

    • Power BI – Windows Azure Component

    • Separate Subscription

    • Use Native Excel 2013

    • Display within SharePoint Online

    • Data Management Gateway

  • Features Include

    • Power Query

    • Power View

    • Power Map


Phones and tablets

Phones and Tablets

  • Apps Available for Multiple Devices

    • Yammer

    • SharePoint Newsfeed

    • SkyDrive

    • OneNote

    • Office Mobile (Required O365 Sub)

    • Outlook Web App

    • Lync

  • Devices Available For

    • Different Devices Have Different App Choices

    • Phones: Windows, iPhone, Android

    • Tablets: Surface, iPads, Android Tablets


Office for ipad

Office for iPad

  • Retains Familiar Office Look

    • Context of an iPad

  • Apps Available at iTunes

    • Word

    • Excel

    • PowerPoint

  • Need O365 Subscription for Full Features

  • Feature Rich Applications


Browser compatibilities

Browser Compatibilities

  • Modern Browser Capabilities

  • Capabilities of Using HTML 5 and CSS 3.0 Capable Browsers

  • Current List Includes:

    • Internet Explorer 9 – 11

    • Safari – Latest Version

    • Firefox – Latest Version

    • Chrome – Latest Version


Office on demand

Office On Demand

  • Available on Windows 7 & 8 PCs

  • Office Launcher Add-In to Browser

  • No Offline Version of Office

  • Products Include

    • Word

    • Excel

    • PowerPoint

    • Publisher

    • Access

    • Project (Project Pro for Office 365)

    • Visio (Visio Pro for Office 365)


Office web app

Office Web App

  • Online Versions Of:

    • Word

    • Excel

    • PowerPoint

    • OneNote

  • Multiple Browser Support

    • IE

    • Firefox

    • Chrome

    • Safari

  • Viewable Across All Device Types

  • Separate Server Installation

  • Support Co-Authoring All Products

  • Supports Touch and Mobile


Onedrive for business

OneDrive for Business

  • Create

    • Creating content directly within OneDrive

    • Excel Surveys

  • Store

    • Moving content into OneDrive

    • Advantages/Disadvantages

  • Sync

    • Syncing your content and working offline

  • Share

    • Site Collection Sharing Settings

    • Sharing with co-workers and guests

    • Co-Authoring


Azure rights management

Azure Rights Management

  • Capability of Encrypting and Assigning Usage Restrictions

    • Define: Open, Modify, Print, Forward, etc.

    • Office 2010, Office 2013 ProPlus, SharePoint Online and Exchange Online

    • Apps That Support: Outlook, Word, Excel, PowerPoint and PDF

  • Safeguards Sensitive Information

  • Policies Are Persistent

    • Setup Into Azure Rights Management and Installation of App

    • Computers: Windows & Mac

    • Mobile Devices: Windows, iPhone and Android


June 11 th 2014

More Improvements to Come!


Waves to ripples

Waves to Ripples

Past Releases - Waves

  • 18 to 36 Months Release New Product

  • Then Have CU’s and SP’s To Maintain

Future Releases – Ripples

  • Continuous Update

  • Sometimes Updates Are Daily


June 11 th 2014

The New Office

SharePoint Online Platform Improvements

Office 365 Adapter

Admin Add

Azure AD Password Sync.

Retention policy and tag management

Exchange Online Address Book Policies

Improved Sharing Emails

SkyDrive Pro Storage increase

Directory Sync Max Objects Auto Increase

Exchange Online Archiving add-on

Lync Online Q&A manager

OWA for iPhone & OWA for iPad

Excel Web App update

Office Mobile for iPhone & Android phones

Power Map for Excel

Shared with Me

Office on the Web

IM mute

Exchange group naming policy

SkyDrive Pro apps for Windows 8 & iOS

Office 365 Admin Mobile App

Office 365 Switch Plans

Message Center

50 GB mailbox

2013

Project codename “GeoFlow” preview for Excel

Lync Online Remote PowerShell

Connecting Skype & Lync

Yammer basic integration

SkyDrive Pro Sync for Windows

Go Daddy Integration

Q&A manager

OneNote for iPhone and Android phones

Lync mobile clients

EXO: 50 GB Mailboxes

Encrypted Data

Directory Sync Max Objects Auto Increase

Lync and SharePoint Service Reporting

OneNote for iPad

Rights Management Services

Updated Lync mobile clients

Lync Online Integrated Reporting

Office Web Apps Update

Windows Azure Active Authentication

Windows Azure Active Directory Sync Tool-update

Lync meeting scheduling from OWA

Embedded Images

PDF support for SharePoint Online

PDFs in Word Web Apps

Exchange Online Inactive Mailboxes

Directory Sync Max Objects Auto Increase

Office 365 SSO with SAML 2.0 Identity Providers

DirSync Scoping and Filtering

SharePoint Newsfeed App for Windows 8

Office Web Apps real-time co-authoring


Message center improvements

Message Center Improvements

  • Bell Notifications

  • Tenant Targeting of Info

  • Change and Awareness Message Types

  • Message Categories

  • Future Improvements = API & Admin App Integration


Office 365 public roadmap

Office 365 Public Roadmap

  • Coming Soon!

  • Public Location Where Get Info on Service Updates

  • Focuses on New and Updated Functionality

  • Looks 30-90 Days and Sometimes Longer-Term

  • Offers High-Level Details

    • Including Name, Description & Status


June 11 th 2014

Resources


General resources

General Resources

  • Office Blogs

    • http://blogs.office.com/office365updates/

  • All You Need to Know about Microsoft Power BI for Office 365

    • http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/dbi-b211

  • Microsoft Office 365 and the Evolving Workforce

    • http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B236

  • Microsoft OneDrive for Business: What’s New Overview

    • http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B236

  • Microsoft Azure AD Premium

    • http://windowsitpro.com/identity-management/overview-microsoft-azure-active-directory-premium


Hybrid model references

Hybrid Model – References

  • TechEd 2014 Hybrid Presentation

    • http://channel9.msdn.com/events/TechEd/NorthAmerica/2014/OFC-B274

  • TechNet Reference

    • http://technet.microsoft.com/en-us/library/jj838715(v=office.15).aspx

  • SharePoint Hybrid worksheet

    • http://www.microsoft.com/en-us/download/details.aspx?id=41956

  • Supported Reverse Proxy Devices

    • http://technet.microsoft.com/en-us/library/dn607304(v=office.15).aspx#devices

  • Configure a hybrid solution for SharePoint Server 2013

    • http://technet.microsoft.com/en-us/library/dn607314(v=office.15).aspx


Last but not least

Last But Not Least

  • Please Fill Out Evaluations

  • Drawings for Giveaways

  • Today’s Presenters:

    • Kameron Berget

    • Brian Caauwe

    • Donald Donais

    • Lucas Struck

Thanks for coming!


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