Unsung hero
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County Coordinator!. Unsung Hero. Originally developed by Gerry Snapp University of Missouri 4-H. Coordinator. the unsung Super Hero of a successful county 4-H shooting sports program. …gets no R-E-S-P-E-C-T …and little credit .

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Unsung hero

County Coordinator!

Unsung Hero

Originally developed by

Gerry Snapp

University of Missouri 4-H


Unsung hero

Coordinator

  • the unsung Super Hero of a successful county 4-H shooting sports program.

  • …gets no R-E-S-P-E-C-T

  • …and little credit


Unsung hero

  • …BUT is critical for growing and/or maintaining a quality program.


What is a coordinator

What is a coordinator?

  • A county program coordinator is a person who, under the guidance of an extension staff person/volunteer administrator, works primarily with other volunteers to deliver an extension program.


Definitions

Definitions

  • Coordinate:

    • To bring into common action

    • To organize diverse elements in a harmonious operations

    • To act together in a smooth concerted effort

  • Coordinator: Person whose job is to get different groups to work together in an organized manner to achieve a common task or goal.


Definitions1

Definitions

  • Manager –

    Person:

    • Who has control or direction of an institution, organization, business

    • Person responsible for controlling or administering all or part of a company or organization

    • One who handles, controls, directs


Coordinator or manager

Coordinator or Manager?

  • Discussion

  • Opinion


Facilitator

Facilitator

- One who helps groups & organizations to work more effectively, to collaborate and achieve synergy.

- One who contributes structure & process to interactions so groups are able to function effectively.

- An enabler whose goal is to support others as they achieve exceptional performance.

- One that helps to bring about an outcome by providing indirect or unobtrusive assistance, guidance, or supervision.


County coordinator position is

County Coordinator position is…

  • …a middle management, volunteer-led position.

  • The coordinator works closely with & under the supervision of the local extension/4-H staff person and local Shooting Sports Committee; but is

    the primary person responsible for the overall coordination and management of the county shooting sports program.


Coordinator position

Coordinator position…

  • …requires official status, usually by approval of the county 4-H Council (or Extension Council, Ext. staff).


The job description

The Job Description

  • Length of Service – 1 year, renewable

  • Time commitment - ______ hours

  • Supervisor: Local 4-H staff person

  • Qualifications: ______________

  • Responsibilities: (many)

    A.D.

    B.Etc.

    C.


Responsibilities

Administration

Communications

Planning

Quality Control

Liaison with extension staff

*Volunteer recruitment

*Publicity, promotion, marketing

*Resource Development

*Supplemental learning experiences

Responsibilities


What is a coordinator1

What is a coordinator?

  • A county program coordinator is a person who, under the guidance of an extension staff person/volunteer administrator, works primarily with other volunteers to deliver an extension program.


Definitions2

Definitions

  • Coordinate:

    • To bring into common action

    • To organize diverse elements in a harmonious operations

    • To act together in a smooth concerted effort

  • Coordinator: Person whose job is to get different groups to work together in an organized manner to achieve a common task or goal.


Administration

Administration

  • Youth Enrollment

    • Enrollment form

    • Appropriate discipline/project

      • Meets age and project guidelines?

      • Certified leader available?

    • Fees

      • Member dues

      • Range fees

    • SS safety pre-requisite

    • Parental permission/waiver

    • Health consent form


Administration1

Administration

  • Adult volunteers

    • Application/enrollment form

    • Screening

    • Volunteer Orientation

    • Certification & verification

      • Original certification

      • Current status

    • Member list to leaders


Administration continued

Administration (continued)

  • Project information

    • List of members, member data, projects enrolled –to certified leaders

    • Meeting dates/calendar to members/families

    • Project record sheet to members


Administration2

Administration

  • State Shoot (events)

    • Distribute information (timely manner)

    • Pre-registration

      • Forms, signatures, fees

      • Meet deadlines

      • Qualifying event

    • Name tags/participant numbers

    • Organize travel


Administration3

Administration

  • Fiscal responsibilities

  • Equipment inventory

  • Firearms storage

  • Risk Management


Fiscal management

- Fiscal Management -

  • Follow Missouri 4-H guidelines

    • Checking account

    • Signature requirements

    • Deposits

    • Writing checks

    • Receipts

    • Records

    • Reporting

    • Sales tax status


Inventory

-Inventory -

It’s about accountability.

It’s about liability.

It’s about sustainability.

  • Equipment

  • Accessories

  • Usually not consumables


Inventory components

Inventory components

  • Item description

  • Serial Number

  • Cost

  • Purchase details

  • Date

  • If FFL item

    • Name, date, location of dealer’

    • Name of person signing FFL paperwork & instant background

  • Current possession/location


Unsung hero

  • Pencil & paper

  • OR

  • Computerize


Firearms equipment storage

Firearms/equipment Storage

  • Whatever works for you & your situation

  • THINK:

    • What’s safe

    • What’s necessary

    • What’s prudent

    • What’s reasonable

    • What makes sense

      One size does not fit all.


Best practices

Best Practices:

  • Items to consider

    • Safes

    • Locked hard cases

    • Locked rooms

    • Trigger locks

    • Central location

    • Individual homes

    • Insurance

    • Etc.


Risk management

- Risk Management -


Risk management definitions

Risk Management Definitions

  • Risk: an act or phenomenon which has the probability (possibility) of causing negative outcomes.

  • Liability: Being responsible or accountable

  • Assets: Things of value held by an individual or organization.

  • Risk management: Protecting assets by minimizing the potential for negative outcomes

    What are the assets of the 4-H Shooting program?


Risk management definitions1

Risk Management Definitions

  • Reasonable and prudent: Behaving in a manner equal to or greater than the standard set by a person with training and experience in the field.

  • Negligence: Failure to uphold responsibility

    To prove negligence:

    1. Duty of care

    2. Breach of duty

    3. Injury occurred

    4. Reasonable connection between 2 & 3


Managing risk

Managing Risk

  • Avoid

  • Assume

  • Reduce

  • Transfer

  • In reality most risk management strategies are a combination of 2 or more


Mo shooting sports minimum risk mgt guidelines

MO Shooting Sports Minimum Risk Mgt Guidelines

  • Volunteer application/screening process

    Volunteer Orientation & SS certification

  • Medical/accident insurance

  • Health consent form

  • Parental permission/waiver of liability

  • Emergency plan

  • Incident report

  • Required Safety course for students


Safety requirement

Safety Requirement

  • Currently accept Hunter Ed in lieu of 740 SS Safety

  • SS Safety

    • 6 hour minimum (at least 2 sessions)

    • Include “hands on”

    • Utilize 740 SS Safety curriculum (draft)

    • Conducted by local discipline instructors


Unsung hero

Does every instructor know the mandated risk management policies?

Are the policies followed by every instructor?

Who is responsiblefor policies being followed?


Administration4

Administration

  • Other ?


Communications

Communications

  • Lack of – is No. 1 problem with many 4H groups

  • Internal

    • Extension office & Coordinator/SS program

    • Coordinator & Leaders

    • Leaders & Members/families

    • 2-way street

  • Donors

  • Community


Communications1

Communications

  • Communicate

    • Requirements/expectations

    • Dates/deadlines

    • Opportunities

      • Workshops

      • Shoots

      • State team info

      • Awards


Planning time priority depends on your unique situation

Planning – (time & priority depends on your unique situation)

  • Initiate the planning

  • Share your vision

  • Develop a plan, and

  • Finalize plan - with

    • Certified Leaders

    • Older Youth

    • Parents

    • Community members

      (County SS Committee)


A plan

A Plan!

  • Plan for success!

  • Plan your work….

    work your plan.

  • County Plan

    “Plans are only good intentions unless they immediately degenerate into hard work.”

    Peter DruckerAmerican (Austrian-born) management writer (1909 - 2005)


3 questions to answer

3 Questions to answer:

  • Where are you now?

  • Where do you want to go?

  • How are you going to get there?


County plan

County Plan

  • Vision/Mission Statement

  • Objectives

  • Structure & organization

    • Program delivery

    • SS Committee

  • Situation statement

  • Specific Goals

  • Risk management – Emergency Plan


T he shooting sports committee

the Shooting Sports Committee


Quality control

Quality Control

  • Keeper of the Clover

  • Youth Development focus

  • Follow policies – State, local

  • Approved curriculum/methodology

  • Monitor the plan

  • Personality issues

  • Keep extension staff in loop


8 essential elements of positive youth development

8 Essential Elements of Positive Youth Development

  • Positive relationship with a caring adult

  • A safe environment

  • Opportunity for mastery

  • Opportunity to value and practice service for others

  • Opportunity for self-determination

  • An inclusive environment

  • Opportunity to see one’s self as an active participant in the future

  • Engagement in learning


Liaison

Liaison

  • Establish a working relationship with county extension staff

    • Who?

    • What? (expectations: staff vs. yours)

    • How?

  • The “go-between”

Remember that the extension staff person is ultimately responsible for extension programming


Responsibilities shared

*Volunteer recruitment and management

*Resource Development

*Publicity, promotion, marketing

*Supplemental learning experiences

Responsibilities - shared


Volunteer recruitment management

Volunteer Recruitment & Management

  • What is needed?

  • Where to look?

  • How to persuade

  • Putting them to work

  • Supervision

  • How did it work out?


Isoture

ISOTURE

  • Identification

  • Selection

  • Orientation

  • Training

  • Utilization

  • Recognition

  • Evaluation


National 4 h recognition model

National 4-H Recognition Model

  • The purpose of recognition is to encourage and support the efforts of young people in learning to improve their knowledge and develop their life skills.

  • Rewards positive

  • learning behaviors in youth.


Resource development

Resource Development

  • Funds

  • Equipment

  • Facilities

  • Determine needs & wants

  • Prioritize

    • cooperatively

  • Do the Homework

  • Plan

  • Pursue


Fund raising

Fund-raising

  • NRA Grants

  • “Critter Clubs”

    • NWTF, Whitetails Unlimited, Pheasants/Quail Forever, RMEF, Mule Deer Foundation, etc

  • Corporate, Business, Individual Donors

  • Fund-raisers

    • Raffles

    • Special events

    • other


Publicity promotion marketing

Publicity, Promotion, Marketing

Be careful what you wish for!


Supplemental learning experiences

Supplemental Learning Experiences

  • Special programs

    • Speakers

    • Demonstrations

  • Tours

  • Special events

  • State team preparation/try out


Responsibilities1

Administration

Communications

Planning

Quality Control

Liaison with extension staff

*Volunteer recruitment

*Publicity, promotion, marketing

*Resource Development

*Supplemental learning experiences

Responsibilities


Hang in there

Hang in there!


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