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County Coordinator!. Unsung Hero. Originally developed by Gerry Snapp University of Missouri 4-H. Coordinator. the unsung Super Hero of a successful county 4-H shooting sports program. …gets no R-E-S-P-E-C-T …and little credit .

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Unsung hero

County Coordinator!

Unsung Hero

Originally developed by

Gerry Snapp

University of Missouri 4-H


Coordinator

  • the unsung Super Hero of a successful county 4-H shooting sports program.

  • …gets no R-E-S-P-E-C-T

  • …and little credit


  • …BUT is critical for growing and/or maintaining a quality program.


What is a coordinator
What is a coordinator?

  • A county program coordinator is a person who, under the guidance of an extension staff person/volunteer administrator, works primarily with other volunteers to deliver an extension program.


Definitions
Definitions

  • Coordinate:

    • To bring into common action

    • To organize diverse elements in a harmonious operations

    • To act together in a smooth concerted effort

  • Coordinator: Person whose job is to get different groups to work together in an organized manner to achieve a common task or goal.


Definitions1
Definitions

  • Manager –

    Person:

    • Who has control or direction of an institution, organization, business

    • Person responsible for controlling or administering all or part of a company or organization

    • One who handles, controls, directs


Coordinator or manager
Coordinator or Manager?

  • Discussion

  • Opinion


Facilitator
Facilitator

- One who helps groups & organizations to work more effectively, to collaborate and achieve synergy.

- One who contributes structure & process to interactions so groups are able to function effectively.

- An enabler whose goal is to support others as they achieve exceptional performance.

- One that helps to bring about an outcome by providing indirect or unobtrusive assistance, guidance, or supervision.


County coordinator position is
County Coordinator position is…

  • …a middle management, volunteer-led position.

  • The coordinator works closely with & under the supervision of the local extension/4-H staff person and local Shooting Sports Committee; but is

    the primary person responsible for the overall coordination and management of the county shooting sports program.


Coordinator position
Coordinator position

  • …requires official status, usually by approval of the county 4-H Council (or Extension Council, Ext. staff).


The job description
The Job Description

  • Length of Service – 1 year, renewable

  • Time commitment - ______ hours

  • Supervisor: Local 4-H staff person

  • Qualifications: ______________

  • Responsibilities: (many)

    A. D.

    B. Etc.

    C.


Responsibilities

Administration

Communications

Planning

Quality Control

Liaison with extension staff

*Volunteer recruitment

*Publicity, promotion, marketing

*Resource Development

*Supplemental learning experiences

Responsibilities


What is a coordinator1
What is a coordinator?

  • A county program coordinator is a person who, under the guidance of an extension staff person/volunteer administrator, works primarily with other volunteers to deliver an extension program.


Definitions2
Definitions

  • Coordinate:

    • To bring into common action

    • To organize diverse elements in a harmonious operations

    • To act together in a smooth concerted effort

  • Coordinator: Person whose job is to get different groups to work together in an organized manner to achieve a common task or goal.


Administration
Administration

  • Youth Enrollment

    • Enrollment form

    • Appropriate discipline/project

      • Meets age and project guidelines?

      • Certified leader available?

    • Fees

      • Member dues

      • Range fees

    • SS safety pre-requisite

    • Parental permission/waiver

    • Health consent form


Administration1
Administration

  • Adult volunteers

    • Application/enrollment form

    • Screening

    • Volunteer Orientation

    • Certification & verification

      • Original certification

      • Current status

    • Member list to leaders


Administration continued
Administration (continued)

  • Project information

    • List of members, member data, projects enrolled –to certified leaders

    • Meeting dates/calendar to members/families

    • Project record sheet to members


Administration2
Administration

  • State Shoot (events)

    • Distribute information (timely manner)

    • Pre-registration

      • Forms, signatures, fees

      • Meet deadlines

      • Qualifying event

    • Name tags/participant numbers

    • Organize travel


Administration3
Administration

  • Fiscal responsibilities

  • Equipment inventory

  • Firearms storage

  • Risk Management


Fiscal management
- Fiscal Management -

  • Follow Missouri 4-H guidelines

    • Checking account

    • Signature requirements

    • Deposits

    • Writing checks

    • Receipts

    • Records

    • Reporting

    • Sales tax status


Inventory
-Inventory -

It’s about accountability.

It’s about liability.

It’s about sustainability.

  • Equipment

  • Accessories

  • Usually not consumables


Inventory components
Inventory components

  • Item description

  • Serial Number

  • Cost

  • Purchase details

  • Date

  • If FFL item

    • Name, date, location of dealer’

    • Name of person signing FFL paperwork & instant background

  • Current possession/location



Firearms equipment storage
Firearms/equipment Storage

  • Whatever works for you & your situation

  • THINK:

    • What’s safe

    • What’s necessary

    • What’s prudent

    • What’s reasonable

    • What makes sense

      One size does not fit all.


Best practices
Best Practices:

  • Items to consider

    • Safes

    • Locked hard cases

    • Locked rooms

    • Trigger locks

    • Central location

    • Individual homes

    • Insurance

    • Etc.


Risk management
- Risk Management -


Risk management definitions
Risk Management Definitions

  • Risk: an act or phenomenon which has the probability (possibility) of causing negative outcomes.

  • Liability: Being responsible or accountable

  • Assets: Things of value held by an individual or organization.

  • Risk management: Protecting assets by minimizing the potential for negative outcomes

    What are the assets of the 4-H Shooting program?


Risk management definitions1
Risk Management Definitions

  • Reasonable and prudent: Behaving in a manner equal to or greater than the standard set by a person with training and experience in the field.

  • Negligence: Failure to uphold responsibility

    To prove negligence:

    1. Duty of care

    2. Breach of duty

    3. Injury occurred

    4. Reasonable connection between 2 & 3


Managing risk
Managing Risk

  • Avoid

  • Assume

  • Reduce

  • Transfer

  • In reality most risk management strategies are a combination of 2 or more


Mo shooting sports minimum risk mgt guidelines
MO Shooting Sports Minimum Risk Mgt Guidelines

  • Volunteer application/screening process

    Volunteer Orientation & SS certification

  • Medical/accident insurance

  • Health consent form

  • Parental permission/waiver of liability

  • Emergency plan

  • Incident report

  • Required Safety course for students


Safety requirement
Safety Requirement

  • Currently accept Hunter Ed in lieu of 740 SS Safety

  • SS Safety

    • 6 hour minimum (at least 2 sessions)

    • Include “hands on”

    • Utilize 740 SS Safety curriculum (draft)

    • Conducted by local discipline instructors


Does every instructor know the mandated risk management policies?

Are the policies followed by every instructor?

Who is responsiblefor policies being followed?


Administration4
Administration policies?

  • Other ?


Communications
Communications policies?

  • Lack of – is No. 1 problem with many 4H groups

  • Internal

    • Extension office & Coordinator/SS program

    • Coordinator & Leaders

    • Leaders & Members/families

    • 2-way street

  • Donors

  • Community


Communications1
Communications policies?

  • Communicate

    • Requirements/expectations

    • Dates/deadlines

    • Opportunities

      • Workshops

      • Shoots

      • State team info

      • Awards


Planning time priority depends on your unique situation
Planning – policies? (time & priority depends on your unique situation)

  • Initiate the planning

  • Share your vision

  • Develop a plan, and

  • Finalize plan - with

    • Certified Leaders

    • Older Youth

    • Parents

    • Community members

      (County SS Committee)


A plan
A Plan! policies?

  • Plan for success!

  • Plan your work….

    work your plan.

  • County Plan

    “Plans are only good intentions unless they immediately degenerate into hard work.”

    Peter DruckerAmerican (Austrian-born) management writer (1909 - 2005)


3 questions to answer
3 policies? Questions to answer:

  • Where are you now?

  • Where do you want to go?

  • How are you going to get there?


County plan
County Plan policies?

  • Vision/Mission Statement

  • Objectives

  • Structure & organization

    • Program delivery

    • SS Committee

  • Situation statement

  • Specific Goals

  • Risk management – Emergency Plan


T he shooting sports committee
t policies? he Shooting Sports Committee


Quality control
Quality Control policies?

  • Keeper of the Clover

  • Youth Development focus

  • Follow policies – State, local

  • Approved curriculum/methodology

  • Monitor the plan

  • Personality issues

  • Keep extension staff in loop


8 essential elements of positive youth development
8 Essential policies? Elements of Positive Youth Development

  • Positive relationship with a caring adult

  • A safe environment

  • Opportunity for mastery

  • Opportunity to value and practice service for others

  • Opportunity for self-determination

  • An inclusive environment

  • Opportunity to see one’s self as an active participant in the future

  • Engagement in learning


Liaison
Liaison policies?

  • Establish a working relationship with county extension staff

    • Who?

    • What? (expectations: staff vs. yours)

    • How?

  • The “go-between”

Remember that the extension staff person is ultimately responsible for extension programming


Responsibilities shared

*Volunteer recruitment and management policies?

*Resource Development

*Publicity, promotion, marketing

*Supplemental learning experiences

Responsibilities - shared


Volunteer recruitment management
Volunteer Recruitment & Management policies?

  • What is needed?

  • Where to look?

  • How to persuade

  • Putting them to work

  • Supervision

  • How did it work out?


Isoture
ISOTURE policies?

  • Identification

  • Selection

  • Orientation

  • Training

  • Utilization

  • Recognition

  • Evaluation


National 4 h recognition model
National policies? 4-H Recognition Model

  • The purpose of recognition is to encourage and support the efforts of young people in learning to improve their knowledge and develop their life skills.

  • Rewards positive

  • learning behaviors in youth.


Resource development
Resource Development policies?

  • Funds

  • Equipment

  • Facilities

  • Determine needs & wants

  • Prioritize

    • cooperatively

  • Do the Homework

  • Plan

  • Pursue


Fund raising
Fund-raising policies?

  • NRA Grants

  • “Critter Clubs”

    • NWTF, Whitetails Unlimited, Pheasants/Quail Forever, RMEF, Mule Deer Foundation, etc

  • Corporate, Business, Individual Donors

  • Fund-raisers

    • Raffles

    • Special events

    • other


Publicity promotion marketing
Publicity, Promotion, Marketing policies?

Be careful what you wish for!


Supplemental learning experiences
Supplemental Learning Experiences policies?

  • Special programs

    • Speakers

    • Demonstrations

  • Tours

  • Special events

  • State team preparation/try out


Responsibilities1

Administration policies?

Communications

Planning

Quality Control

Liaison with extension staff

*Volunteer recruitment

*Publicity, promotion, marketing

*Resource Development

*Supplemental learning experiences

Responsibilities


Hang in there
Hang in there! policies?


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