Importing p card transactions
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Importing P-card transactions. KASBO 2014 Spring Conference. Background of KCBOE Program. Implemented the program in 2005 with Chase Bank, 2010 moved to 5/3 David Lloyd-Facility Systems Director Began with Facilities Department Today we have 3 corporate accounts, 72 cards.

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Importing P-card transactions

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Importing p card transactions

Importing P-card transactions

KASBO 2014 Spring Conference


Background of kcboe program

Background of KCBOE Program

  • Implemented the program in 2005 with Chase Bank, 2010 moved to 5/3

  • David Lloyd-Facility Systems Director

  • Began with Facilities Department

  • Today we have 3 corporate accounts, 72 cards


Partnership with 5 3 bank

Partnership with 5/3 Bank

  • Provided draft copies of policies and employee agreements

  • Created Reporting Structure to fit our needs

    • Extremely important for file download process

  • Customized download file for importing

    • Document for customization was provided by Tyler Tech through the Knowledge Base


Sdg2 website mastercard with 5 3 bank

SDG2 Website-MasterCard with 5/3 Bank

  • https://sdg2.53.com

    • Verify that cards report to correct departments-Screen Shot #1

    • Departments are responsible for coding transactions

      • Done directly in sdg2 website-Screen Shot #2

    • Automated email goes on to all users notifying them of the due date of coded transactions


File download

File Download

  • Schedule a report

  • Select site specific report created by 5/3 Bank (Jackie Wheeler)-Screen shot #3

  • Determine how your district will download transactions based on the reporting structure setup-KCBOE uses Org Points

  • Download file to PC


Munis import

Munis Import

  • Financials>Accounts Payable>Invoice Processing>Purchase Card Import

  • Purchase Card Import-Screen Shot #4

  • Define screen

  • Import

  • Review errors

    • Status codes

  • Review Invoice Entry/Proof for totals and errors


Questions

Questions??


Screen shot references

Screen Shot References

#1


Importing p card transactions

#2


Importing p card transactions

#3


Importing p card transactions

#4


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