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LCLS Project Management

This document provides a review of the LCLS Project, including information on project status, funding, obligations, costs, contingency, milestones, procurement status, risk management, and transition to operations.

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LCLS Project Management

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  1. DOE Review of the LCLS Project LCLS Project Management Mark Reichanadter LCLS Deputy Project Director SLAC National Accelerator Laboratory

  2. Review Documentation LCLS Project Review information: Presentations and project documentation on LCLS website Thumb drives, hardcopies of presentations and documentation. Project Documentation: WBS and WBS Dictionary Milestones and Milestone Dictionary Cost To Go Estimates – Fully burdened and escalated. Includes contingency assessment at lowest level. March 2009 Monthly Report & February 2009 Risk Registry Response to Recommendations from May 2008 Review Questions? Contact: Helen O’Donnell X3368, heleno@slac.stanford.edu Daphne Mitchell X5377, dmitchell@slac.stanford.edu

  3. Outline Project Status Funding, Obligations & Costs Cost and Schedule Performance Contingency & EAC Milestones & Critical Path Procurement Status Risk Management Transition to Operations Summary

  4. Project Status LCLS Baseline Performance (through Mar09) TPC = $420M (TEC = $352M, OPC = $68M) CD-4 = July 2010 TPC >88% Complete, TEC >91% Complete Contingency on TEC = $10.9M 37.5% on remaining work Management Reserve on OPC = $4.3M 27.7% on remaining work Added scope to enhance LCLS science program FEE diag., SXR Integ/Install, H6 design & construct CDR for NEH Annex, Expanded Space Renovation Using EAC to assess additional upscopes

  5. Project Status Technical Systems nearing completion Injector, Linac, Undulator and E-Beam Cntrls complete. XTOD, XES and Photon Controls in installation phase Civil Construction nearing completion Turner Construction 100% complete and demobilized Few remaining change orders to negotiate FEH Hutches and Space Renovation remain FEL Commissioning is main emphasis FEE installation is on critical path AMO install/commission leads to early LCLS science LCLS Project transitioning to LCLS Operations Facilities – IJ, Linac, BTH, UH, NEH, XT, FEH, MMF Systems – Injector, Linac, Undulator, E-Beam Controls

  6. TEC (Line Item) Progress • FY08 budget challenge is behind us. • Add’l budget under a CR allowed early award of FY09 procurements • Still on track , though tight for early science in FY09.

  7. Project Performance

  8. Project Performance TPC - $420M Work Scheduled (BCWS) $369.3M Work Performed (BCWP) $359.9M Actual Costs (cum) (ACWP) $360.8M Obligations (cum) $367.2M TEC - $352M Est at Complete (EAC) $345.0M EAC includes variances and Pending BCRs PBCRs - Wire Scanners, Controls & Cabling Remaining Work (ETC) $ 29.4M

  9. Earned Value Performance LCLS TPC CPI = 1.00, SPI = 0.97 LCLS TEC CPI = 0.99, SPI = 0.98 SV = ($7.9M) Installation of FEE and AMO Instrument Construction of FEH Hutches and Space Renovation CV = ($3.6M) Installation of FEE and AMO Instrument Photon and CF Managers will address variance corrective actions

  10. Estimate at Complete LCLS EAC for TEC $345.0M Remaining Work (ETC) $29.4M Remaining Contingency $ 7.0M % Contingency (Cost to Go) 23.9% % Contingency (Comm to Go) 27.5% Adding scope to optimize science. Reserve adequate contingency to address remaining risks to project. LCLS EAC for OPC $62.0M Remaining Work (ETC) $16.7M Remaining Mgmt Reserve $ 6.0M % Mgmt Reserve (Cost to Go) 36.0% Increasing Mgmt Reserve due to lower than anticipated commissioning costs, so far…

  11. Remaining Work (TEC) $29.4M UN 95 XTOD 4,240 XES 4,241 CF 14,997 PM 1,413 Controls 4,430 12.4% 12.0% 14.2% 61.4%

  12. Contingency Assessment • Assessment is a bottoms-up, risk-based estimate of “potential need” by each CAM

  13. DOE (Level 2) Milestone Performance Projected CD-4 date is driven by a planned shutdown in early 2010

  14. Critical Path(s) Critical Path (CP) to CD-4 Photons detected in the FEH Shutdown – FEL commission – Photons in FEH = 76 days FEH PPS System = 98 days FEE Installation = 121 days Space Renovation BO March 30 BO = ~80 days Final LCLS procurement. LCLS Early Science AMO install - AMO commissioning – Early science ~September 1, 2009. Not a risk to CD-4

  15. Procurements LCLS using co-located procurement “cell” 2 Buyers (technical components) 1 Contract Administrator (mostly Turner contract) 1 Construction Buyer (Davis-Bacon contracts) 1 Term Negotiator (price and change negotiations) Procurements remaining >$100K Demand on SLAC Purchasing Dept. still high LCLS “Cell” also supports LUSI MIE SLAC authority is $1M without DOE approval SLAC ARRA projects increasing demand

  16. Project Risks & Mitigations Safety – Particularly construction and installation Full ES&H staff, const safety and oversight (UTR’s) Regular inspections, stand-downs, daily tool box Cost – Contingency Perform monthly analysis on EAC and ‘burn rate’ Nov08 – Reassessed of all remaining work Set aside in baseline for legitimate outcome of claims Cost – Control (Owner-directed changes) Regular walk-arounds with IMT and LUSI teams Adhere to BCR, FCO and DCR processes Schedule – Installation and Construction IMT facilitates integration and identify gaps/conflicts Weekly installation meetings + readiness reviews There’s more….LCLS risks are identified/managed using Risk Registry.

  17. Lessons Learned LCLS implementing a systematic process to capture Lessons Learned from the LCLS Project Database (SharePoint) used to capture and retrieve all Lesson Learned Categories established ES&H CF Design & Construction Management & Communications Procurement Commissioning & Transition to Operations Technical System Design, Fabrication, Installation & Integration Identify Best Practices & Opportunities for Improvement Living document with further revisions expected

  18. LCLS Transition to Ops • SLAC Transitioning from HEP to BES • Apr08 – PEP-II /BaBar Program Complete • Sep08 – ASD transferred from PPA to LCLS • SLAC business processes upgrading to support multi-program lab • LCLS Transitioning from Construction to Science • LCLS Directorate reorganized to include LCLS Operations, LCLS Construction and LUSI MIE • Injector, Linac, Undulator, MMF, most LCLS conventional facilities transitioned to LCLS Operations • Sep06 & Feb09 – Linac Operations budget reviews • Activity-based budget and tracking system in place • Experimental Operations ramping up • FY09 – AMO, FY10 – SXR, XPP, FY11/FY12 – CXI, XCS, MEC

  19. LCLS Funding w/Ops & MIE Significant acceleration of Science with full FY09 funding of operations and LUSI MIE

  20. Summary Project is ~90% complete, into the endgame Earned value progressing steadily C&S contingencies adequate to manage remaining risk Initial turn-on of FEL went exceptionally well Additional scope enhancements will be added if justified and contingencies allow. Transition to science and operations is progressing Maintaining schedule for early science with AMO Full LUSI and Linac Ops funding is a big help CD-4 is 14 months away Keep eye on the (CD-4) ball Photons in Far Experimental Hall Completion of Space Renovation

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