Cdbg workshop tuesday november 26 2013
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CDBG Workshop Tuesday, November 26, 2013 PowerPoint PPT Presentation


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3. CDBG Workshop Tuesday, November 26, 2013. Planning Grants. $1.3 million available Awarded monthly 1 Original and 1 Copy Letters of Intent Projects/applications will be evaluated using the following criteria: Project Design Factors – 300 pts; National Objective – 200 pts;

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CDBG Workshop Tuesday, November 26, 2013

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Cdbg workshop tuesday november 26 2013

3

CDBG Workshop

Tuesday, November 26, 2013


Planning grants

Planning Grants

  • $1.3 million available

  • Awarded monthly

  • 1 Original and 1 Copy

  • Letters of Intent

  • Projects/applications will be evaluated using the following criteria:

    • Project Design Factors – 300 pts;

    • National Objective – 200 pts;

    • Community Distress – 175 pts;

    • 10% Local Match – 50 pts;

    • Philanthropic Capital – 25 pts

    • Points Reduction Policy – up to 7 years = 50 points


Planning grants con t

Planning Grants con’t

  • Updated Minimum Technical Requirements

  • Type Specific Information

    • Downtown Revitalization Plans and Indiana Main Street

    • Environmental Assessments

  • Maximum Grant Amounts

    • Comprehensive or Economic Development Plans$40,000

    • Downtown Revitalization Plans

      • communities with less than 2,000 population$30,000

      • communities with more than 2,000 population$40,000

    • Environmental Infrastructure (one utility)$30,000

    • Environmental Infrastructure (two utilities)$40,000

    • Environmental Infrastructure (master utility study)$50,000

    • Levee System Evaluations$50,000

    • All Other Plans (including Environmental Assessment)$15,000


Main street revitalization

Main Street Revitalization

  • $800,000 available

  • Maximum Grant Amount: $400,000

  • Proposals Due: May 2, 2014

  • Applications Due: June 6, 2014

  • Awarded: August 22, 2014

  • 1 Original and 4 Copies

  • Projects/applications will be evaluated using the following criteria:

    • Project Design – 300 pts

    • Community Distress – 175 pts

    • 20% Local Match – 100 pts

    • Main Street Score – 50 pts

    • Project Sustainability – 50 pts

    • Philanthropic Capital – 25 pts


Main street revitalization con t

Main Street Revitalization con’t

  • Structural Analysis Requirement for buildings included for façade improvements:

    • Documentation will need to be included in the Project Description Appendix in the application.

    • All buildings should have Good or Fair evaluations.

    • Sample analysis will be provided on website

  • Must be an Active Main Street Community and in Good Standing. Please talk to Indiana Main Street if you have questions regarding this.


Storm drainage improvements

Storm Drainage Improvements

  • $2 million available

  • Maximum Grant Amount: $500,000

  • Proposals Due: February 28, 2014

  • Applications Due: April 25, 2014

  • Awarded: July 11, 2014

  • 1 Original and 4 Copies

  • Projects/applications will be evaluated using the following criteria:

    • Project Design – 300 pts;

    • Community Distress – 175 pts;

    • Low/Mod Percentage – 100 pts;

    • 10% Local Match – 75 pts;

    • Sustainability – 50 pts


Storm drainage improvements con t

Storm Drainage Improvements con’t

  • Sustainability score

    • $0-2.99 user fee = no points

    • $3-4.99 user fee = 25 points

    • $5 and higher user fee = 50 points


Public facilities program

Public Facilities Program

  • $2 million available

  • Maximum Grant Amount: $400,000

  • Proposal Due: February 14, 2014

  • Application Due: April 11, 2014

  • Awarded: June 27, 2014

  • 1 Original and 4 Copies

  • Projects/applications will be evaluated using the following criteria:

    • Project Design – 300 pts

    • Community Distress – 175 pts

    • Low/Mod Percentage – 100 pts

    • 10% Local Match – 50 pts

    • Project Sustainability – 50 pts

    • Philanthropic Capital – 25 pts


Public facilities program1

Public Facilities Program

  • Project Development Issues have been updated and written in question format.

  • Public Facilities will now incorporate Emergency Services Projects (fire stations, fire trucks, EMS stations), Historic Preservation, and Public Facilities (community centers, libraries, senior centers, special needs facilities, health centers, etc…)

  • Philanthropic/Sustainability Fund


Wastewater drinking water program

Wastewater/Drinking Water Program

  • $3.5 million available

  • Proposal Due: March 14, 2014

  • Application Due: May 16, 2014

  • Awarded: August 15, 2014

  • 1 Original and 4 Copies

  • Project Development Issues have been updated and written in question format

  • Projects/applications will be evaluated using the following criteria:

    • Project Design – 300 pts;

    • Community Distress – 175 pts;

    • 20% Local Match – 100 pts;

    • Financial Gap – 50 pts;


Comprehensive site redevelopment program

Comprehensive Site Redevelopment Program

  • Indiana Brownfields Partnership Program

  • Letter of Interest

  • Community Liaison is first point of contact

  • Documents will be on website soon!

  • Competitive demolition round in late 2014

  • Resources

    • $750,000 set aside from OCRA

    • Possible IFA funds for assessments

    • Possible EPA funds for remediation


General guidlines

General Guidlines

  • All programs have a 7 year point reduction policy

  • All normal Readiness Requirements apply

    • F – Financing in Place

    • E - Environmental

    • E - Engineering

    • P - Permits

    • S – Site Control

  • May not be on the CDBG Findings list

    • IHCDA and OCRA projects apply


Grant administration

Grant Administration

  • General Administration

    • Eight percent (8%) of Grant Amount

  • Environmental Review

    • $3,000 maximum

  • Labor Standards

    • $5,000 maximum

  • Must be procured if using CDBG


Project narrative

Project Narrative

  • Project Development Issues

  • Must match detailed budget

  • Must not include normal maintenance costs

  • Keep appendices streamlined

    • Do not include documentation that is not explained in the narrative


Detailed budget pages

Detailed Budget Pages

CDBG

OTHER


Income surveys

Income Surveys

  • Grant Administrators should verify:

    • Service area (beneficiaries) match survey area

    • The survey properly completed

      • Community information

      • Proper # of responses

      • Margin of Error calculation

    • Consistency throughout the survey


Public hearing resolution documentation

Public Hearing/Resolution Documentation

  • Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting.

    • Hearing MUST take place prior to application

  • Application Must Include:

    • Original Publishers Affidavit

    • Original/Signed Public Hearing Minutes

      • thoroughly document meeting

      • Authorization to Conduct Hearings (if applicable)

    • Original Sign-in Sheet

    • Original Resolutions


Post award deadlines

Post Award Deadlines

  • ER Deadline – two months

    • Publish locally

    • Submit documentation to OCRA

  • Bid Deadline – six months

    • IFB Notice (original)

    • Proof of Publication

    • Certified Bid Tabulation

  • ROF Deadline – eight months

    • See checklist on website

  • CHOICE LIMITING ACTIONS!!


Cdbg handbook

CDBG HANDBOOK

  • Update published by year end

  • All forms on website will be current by year end

  • Some of the changes:

    • Procurement

    • Environmental Review

      • Tribal Consultation

      • U.S. Fish & Wildlife

      • HUD 8-step Process (coming soon!)

    • URA


Cdbg handbook con t

CDBG HANDBOOK con’t

  • Contract Development

    • Conflict of Interest

  • Civil Rights

    • Docs at Application

    • Fair Housing

    • Section 3

  • Labor Standards

    • Websites

    • Meetings

    • Interviews

  • Closeout/Monitoring


Cdbg workshop tuesday november 26 2013

Q&A


Contact ocra

Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov


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