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CDBG Workshop Tuesday, November 26, 2013

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3. CDBG Workshop Tuesday, November 26, 2013. Planning Grants. $1.3 million available Awarded monthly 1 Original and 1 Copy Letters of Intent Projects/applications will be evaluated using the following criteria: Project Design Factors – 300 pts; National Objective – 200 pts;

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CDBG Workshop

Tuesday, November 26, 2013

planning grants
Planning Grants
  • $1.3 million available
  • Awarded monthly
  • 1 Original and 1 Copy
  • Letters of Intent
  • Projects/applications will be evaluated using the following criteria:
    • Project Design Factors – 300 pts;
    • National Objective – 200 pts;
    • Community Distress – 175 pts;
    • 10% Local Match – 50 pts;
    • Philanthropic Capital – 25 pts
    • Points Reduction Policy – up to 7 years = 50 points
planning grants con t
Planning Grants con’t
  • Updated Minimum Technical Requirements
  • Type Specific Information
    • Downtown Revitalization Plans and Indiana Main Street
    • Environmental Assessments
  • Maximum Grant Amounts
    • Comprehensive or Economic Development Plans $40,000
    • Downtown Revitalization Plans
      • communities with less than 2,000 population $30,000
      • communities with more than 2,000 population $40,000
    • Environmental Infrastructure (one utility) $30,000
    • Environmental Infrastructure (two utilities) $40,000
    • Environmental Infrastructure (master utility study) $50,000
    • Levee System Evaluations $50,000
    • All Other Plans (including Environmental Assessment) $15,000
main street revitalization
Main Street Revitalization
  • $800,000 available
  • Maximum Grant Amount: $400,000
  • Proposals Due: May 2, 2014
  • Applications Due: June 6, 2014
  • Awarded: August 22, 2014
  • 1 Original and 4 Copies
  • Projects/applications will be evaluated using the following criteria:
    • Project Design – 300 pts
    • Community Distress – 175 pts
    • 20% Local Match – 100 pts
    • Main Street Score – 50 pts
    • Project Sustainability – 50 pts
    • Philanthropic Capital – 25 pts
main street revitalization con t
Main Street Revitalization con’t
  • Structural Analysis Requirement for buildings included for façade improvements:
    • Documentation will need to be included in the Project Description Appendix in the application.
    • All buildings should have Good or Fair evaluations.
    • Sample analysis will be provided on website
  • Must be an Active Main Street Community and in Good Standing. Please talk to Indiana Main Street if you have questions regarding this.
storm drainage improvements
Storm Drainage Improvements
  • $2 million available
  • Maximum Grant Amount: $500,000
  • Proposals Due: February 28, 2014
  • Applications Due: April 25, 2014
  • Awarded: July 11, 2014
  • 1 Original and 4 Copies
  • Projects/applications will be evaluated using the following criteria:
    • Project Design – 300 pts;
    • Community Distress – 175 pts;
    • Low/Mod Percentage – 100 pts;
    • 10% Local Match – 75 pts;
    • Sustainability – 50 pts
storm drainage improvements con t
Storm Drainage Improvements con’t
  • Sustainability score
    • $0-2.99 user fee = no points
    • $3-4.99 user fee = 25 points
    • $5 and higher user fee = 50 points
public facilities program
Public Facilities Program
  • $2 million available
  • Maximum Grant Amount: $400,000
  • Proposal Due: February 14, 2014
  • Application Due: April 11, 2014
  • Awarded: June 27, 2014
  • 1 Original and 4 Copies
  • Projects/applications will be evaluated using the following criteria:
    • Project Design – 300 pts
    • Community Distress – 175 pts
    • Low/Mod Percentage – 100 pts
    • 10% Local Match – 50 pts
    • Project Sustainability – 50 pts
    • Philanthropic Capital – 25 pts
public facilities program1
Public Facilities Program
  • Project Development Issues have been updated and written in question format.
  • Public Facilities will now incorporate Emergency Services Projects (fire stations, fire trucks, EMS stations), Historic Preservation, and Public Facilities (community centers, libraries, senior centers, special needs facilities, health centers, etc…)
  • Philanthropic/Sustainability Fund
wastewater drinking water program
Wastewater/Drinking Water Program
  • $3.5 million available
  • Proposal Due: March 14, 2014
  • Application Due: May 16, 2014
  • Awarded: August 15, 2014
  • 1 Original and 4 Copies
  • Project Development Issues have been updated and written in question format
  • Projects/applications will be evaluated using the following criteria:
    • Project Design – 300 pts;
    • Community Distress – 175 pts;
    • 20% Local Match – 100 pts;
    • Financial Gap – 50 pts;
comprehensive site redevelopment program
Comprehensive Site Redevelopment Program
  • Indiana Brownfields Partnership Program
  • Letter of Interest
  • Community Liaison is first point of contact
  • Documents will be on website soon!
  • Competitive demolition round in late 2014
  • Resources
    • $750,000 set aside from OCRA
    • Possible IFA funds for assessments
    • Possible EPA funds for remediation
general guidlines
General Guidlines
  • All programs have a 7 year point reduction policy
  • All normal Readiness Requirements apply
    • F – Financing in Place
    • E - Environmental
    • E - Engineering
    • P - Permits
    • S – Site Control
  • May not be on the CDBG Findings list
    • IHCDA and OCRA projects apply
grant administration
Grant Administration
  • General Administration
    • Eight percent (8%) of Grant Amount
  • Environmental Review
    • $3,000 maximum
  • Labor Standards
    • $5,000 maximum
  • Must be procured if using CDBG
project narrative
Project Narrative
  • Project Development Issues
  • Must match detailed budget
  • Must not include normal maintenance costs
  • Keep appendices streamlined
    • Do not include documentation that is not explained in the narrative
income surveys
Income Surveys
  • Grant Administrators should verify:
    • Service area (beneficiaries) match survey area
    • The survey properly completed
      • Community information
      • Proper # of responses
      • Margin of Error calculation
    • Consistency throughout the survey
public hearing resolution documentation
Public Hearing/Resolution Documentation
  • Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting.
    • Hearing MUST take place prior to application
  • Application Must Include:
    • Original Publishers Affidavit
    • Original/Signed Public Hearing Minutes
      • thoroughly document meeting
      • Authorization to Conduct Hearings (if applicable)
    • Original Sign-in Sheet
    • Original Resolutions
post award deadlines
Post Award Deadlines
  • ER Deadline – two months
    • Publish locally
    • Submit documentation to OCRA
  • Bid Deadline – six months
    • IFB Notice (original)
    • Proof of Publication
    • Certified Bid Tabulation
  • ROF Deadline – eight months
    • See checklist on website
  • CHOICE LIMITING ACTIONS!!
cdbg handbook
CDBG HANDBOOK
  • Update published by year end
  • All forms on website will be current by year end
  • Some of the changes:
    • Procurement
    • Environmental Review
      • Tribal Consultation
      • U.S. Fish & Wildlife
      • HUD 8-step Process (coming soon!)
    • URA
cdbg handbook con t
CDBG HANDBOOK con’t
  • Contract Development
    • Conflict of Interest
  • Civil Rights
    • Docs at Application
    • Fair Housing
    • Section 3
  • Labor Standards
    • Websites
    • Meetings
    • Interviews
  • Closeout/Monitoring
contact ocra
Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov

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