SATISFACTORY ACADEMIC PROGRESS Training. What is Sap?. SAP Intro Appeals Process Appeal Situations. Federal Regulation §668.42(c)(2). Schools and Students have equal responsibility
SATISFACTORY ACADEMIC PROGRESSTraining
According to the Federal Government, a student may appeal the loss of eligibility if he/she had mitigating circumstances beyond his/her control that affected his/her ability to meet the minimum SAP standards.
Examples of circumstances that may warrant an appeal include: lengthy hospitalization or illness; death of a parent, spouse or child at a critical time during the semester; lengthy illness of a child or spouse; or other mitigating circumstance.
Appeals MUST include the following documentation:
A complete Statement in Support of Appeal (link below) which will include an explanation describing how extenuating circumstances resulted in your inability to maintain satisfactory academic progress.
IMPORTANT: If you were previously placed on an academic plan and have lost eligibility due to a violation of that plan, you should address the circumstances that resulted in your inability to abide by the conditions of the established plan.
An explanation of what has changed that will allow you to maintain satisfactory academic progress at the next evaluation.
Sufficient documented evidence that the extenuating circumstance clearly caused you to fall below the required standards or exceed the maximum timeframe.
A statement of your educational goals (intended major/minor).
A copy of your MWSU unofficial transcript (available on Goldlink).
Examples of documentation supporting the extenuating circumstance include: medical documentation; notice of death; accident reports; court documentation; or other relevant documentation.
Top Three Reasons forDenied Appeals
Never successfully completed a semester or never earned a 2.50 semester GPA
Academic plan is unrealistic
Student did not have mitigating circumstances
Student is Submitting an Appeal.What Do You Do?
How does SAP Committee Make a Decision?(treat each appeal on a case-by-case basis)
Sample AppealsFor Group Feedback
STUDENT A (never appealed before)GPA: 1.263; Comp%: 48%; Att. Hours: 24
Fall Semester GPA 1.509, spring GPA 1.054
Student said she worked too much because dorms were expensive
Student said fall roommate was introverted and had conflict
Student said spring roommate was extroverted and had too much fun
Student had alcoholic mother, father died when young
Student says that she will change to be a better student, that her poor performance was not her fault.
Student altered major from Biology to Communications because student failed all of her biology classes, used Bio advisor to develop communications academic plan
Academic plan calls for 16 hours fall and spring (with 5 hours of French), student has not successfully completed more than 9 hours in a semester.
STUDENT B (never appealed before)GPA: 2.23; Comp%: 40%; Att. Hours: 157
Submitted academic plan for BS in Biology
Began by working on a BA in Film; lost interest, but kept pursuing because of lack of knowledge of other degree options (began dropping classes); left school
Returned four years later; suffering from sleep disorder and fear of pending depression due to economic recession, which is why he wanted to return to school
Became interested in Biology & Chemistry and now wants to pursue degree in that field (has never taken BIO or CHEM course)
No documentation provided
STUDENT C (never appealed before)GPA: 2.10; Comp%: 75%; Att. Hours: 190
Submitted graduation plan for BGS in Biology; 7 hours remaining; needs to earn 4 hours of B’s or two hours of A’s in 3000+ level BIOL courses to raise major GPA to 2.00
Has not earned a B or better in a BIOL course since 6 semesters prior; has attempted 19 HSES hours, which do not apply toward degree (12 in last two terms)
Last semester: Grandfather died, friend was murdered, mom was in custody battle for niece; Two semesters ago: sister died unexpectedly, family dog died; Three semesters ago: close family friend died; Four semesters ago: another friend murdered; Five semesters ago: another friend murdered
Has Federal loan debt of $50,500
No documentation provided
STUDENT D(never appealed before)GPA: 1.79; Comp%: 85%; Att. Hours: 143
Submitted academic plan for BA in Sociology
Planning to graduate in two semesters; must earn 3.3 each semester to bring cumulative GPA to minimum 2.00 in order to graduate
Student has never earned higher than a 3.00, which was four semesters prior
“Made mistakes of not working hard enough, diligently enough, and consistently”
“My schedule is set and forces me to do homework without delay”
“My plan is to concentrate on classes and the work required from them”
Documentation: readmission letter, honor roll letter at Moberly