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Mandates Management Module. Secretariat for Administration and Finance. August 18, 2009. Background Mandates on the Management of Mandates. General Standards.

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Mandates Management Module

Secretariat for Administration and Finance

August 18, 2009


Background Mandates on the Management of Mandates

General Standards

Article 88a: “Maintain a database with the current mandates, which contains, among other things, the following information: the beginning and end of the mandate, origin of the mandate, program area, organ responsible for its execution, etc. This information must be used as a basis for determining actions to be undertaken by the General Secretariat during the budget year and should be made available to the Member States”. (CP/RES. 703 (1122/97)) dated May 27, 1997.

Article 88b:“Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have”. (CP/RES. 703 (1122/97)) dated May 27, 1997.


BackgroundMandates on the Management of Mandates

General Assembly

AG/RES. 1 (XXXVI-E/08) rev. 1 (Sep. 30, 2008)III.2.d“To instruct the Permanent Council to conduct, beginning in October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets…”

CAAP (Oct. –Nov. 2008)

Has requested the GS/OAS to provide a list of mandates by program area, the cost of executing these mandates and the results of their implementation.


Mandates Management Module

Mandates

  • Classified according to:

    • Sources

    • Pillars

    • Responsible organizational units

PlannedResults

  • Presented according to:

    • Functional Categories

    • Pillars

    • Responsible organizational units

ProgrammedResources

  • Linked by:

    • Pillars

    • Results

    • Responsible organizational units


Mandates Management Module

Mandates

PlannedResults

Administer the mandates registry

ProgrammedResources

Objectives

Report on results and resources according to mandates


Mandates Management Module

Mandates

PlannedResults

Mandates Registry

ProgrammedResources

Classification of Mandates

Functions

Linking Mandates to Planned Results and Programmed Resources

Follow-up on the Mandates


Mandates Management Module

Mandates

PlannedResults

Mandates Registry

ProgrammedResources

Classification of Mandates

Functions

Linking Mandates to Planned Results and Programmed Resources

Follow-up onthe Mandates


Mandates

Mandates Registry

PlannedResults

General Assemblies 2006, 2007 and 2008

(ordinary and extraordinary)

All Mandates

Charter of the OAS

ProgrammedResources

Democratic Charter

  • Sources of registered mandates

Summits of the Americas (all)

Strategic Plan of CIDI (last version)

Only Mandates for the GS

Interamerican Conventions (all)

Ministerial Meetings (last meeting of each year)

Interamerican Action Plans and Programs


Mandates Management Module

Mandates

PlannedResults

Mandates Registry

ProgrammedResources

Classification of Mandates

Functions

Linking Mandates to Planned Results and Programmed Resources

Follow-up on the Mandates


Mandates

Classification of Mandates

Mandate 1

Mandate 2

.

.

Mandate “n”

Mandate Group1

PlannedResults

Mandate 1

Mandate 2

.

.

Mandate “n”

Mandate Group2

ProgrammedResources

Mandate Group“m”

Mandate 1

Mandate 2

.

.

Mandate “n”


Mandates

Classification of Mandates

PlannedResults

Mandates grouped according to three levels of functional classification:

ProgrammedResources


Mandates

Classification of Mandates

PlannedResults

Democracy and Governance

Human Rights

ProgrammedResources

Integral Development

Multidimensional Security

Policy Direction

Support to the member States

Administration

Infrastructure


Mandates

Classification of Mandates

PlannedResults

Examples for Human Rights:

Measures of protection and follow-up on cases

ProgrammedResources

Support for the policies of promotion and protection


Mandates

Classification of Mandates

PlannedResults

Examples for “Measures of protection and

follow-up on cases for Human Rights”

ProgrammedResources


Mandates Management Module

Mandates

PlannedResults

Mandates Registry

ProgrammedResources

Classification of Mandates

Functions

Linking Mandates to Planned Results and Programmed Resources

Follow-up on Mandates


Mandates

Mandate 1

Mandate 2

.

.

Mandate “n”

Classification of Mandates

Mandate Group1

PlannedResults

Mandate 1

Mandate 2

.

.

Mandate “n”

Mandate Group2

ProgrammedResources

Mandate Group“m”

Mandate 1

Mandate 2

.

.

Mandate “n”


Mandates

Classification of Mandates

Mandates Group1

PlannedResults

MandatesGroup2

ProgrammedResources

MandatesGroup“m”


Mandates

Classification of Mandates

Linking Planned Results

Mandates Group1

Operating Plan

PlannedResults

Mandates Group2

ProgrammedResources

Mandates Group“m”


Mandates

Linking Mandates to Organizational Units

PlannedResults

Eachgroup of mandates isassignedtooneor more responsibleOrganizationalUnit.

ProgrammedResources

Example: the mandate groupswithinthe pillar of Human Rights are assigned, accordingtotheircompentency, tothe IACHR, totheCourt IHR, tothe CIM and tothe IIN.


Classification of Results

Mandates

PlannedResults

Theoperatinggoals of eachOrganizationalUnit are registeredin theOperating Plan System (in use since 2006).

ProgrammedResources

Theoperatinggoals are groupedwithinthe mandate groupspreviouslyestablished.


Mandates

Linking results with mandates

PlannedResults

Theoperatingresults are linkedto mandate groupsaccordingtotheresponsibleorganizationalunits.

ProgrammedResources

Mandate groupresults are assignedautomaticallytothecorresponding sub-pillars and pillars.


Mandates

Linking Programmed Resources

Linking Planned Results

Mandates Group1

Operating Plan

PlannedResults

Mandates Group2

ProgrammedResources

Mandates Group“m”

Human Resource 1

Human Resource n

.

Material Resource 1

Material Resource n


Mandates

Assigning Resources

PlannedResults

The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget.

ProgrammedResources

The resources are associated with the operating goals of each unit through the corresponding annual operating plan.


Mandates

Linking Resources to Mandates

PlannedResults

Eachoperatinggoal has human and material resoucesassociatedwithitfromboththe regular fund and otherfunds.

ProgrammedResources

Theresources are linkedto mandate groupsthroughtheresults.


Mandate Management Module

Mandate Registry

Classification of Mandates

Functions

Linking Mandates to Planned Results and Programmed Resources

Follow-up on Mandates


Our Challenge

Circa 50Responsible Organizational Units

8Sources Identified


Mandates

Types of Reports

PlannedResults

ProgrammedResources

Thestandardtype of reportscovers a threeyearperiodwith a lag time of oneyearbetween mandates and results


Mandates

Types of Reports

PlannedResults

ProgrammedResources

Thestandardtype of reportscovers a threeyearperiodwith a lag time of oneyearbetween mandates and results


Types of Reports

Mandates

PlannedResults

ProgrammedResources

Thestandardtype of reportscovers a threeyearperiodwith a lag time of oneyearbetween mandates and results


Classification of Mandates

Democracy and Governance

Human Rights

Integral Development

Multidimensional Security

Policy Direction

Support to the member States

Administration

Infrastructure


Classification of Mandates

Examples for Human Rights:

Measures of protection and follow-up on cases

Support for the policies of promotion and protection


Classification of Mandates

Examples for “Measures of protection and

follow-up on cases for Human Rights” :

Preventative measures against forced disappearance

Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights

Measures against racism

Access for victims to the Inter-American System of Human Rights


Mandate Management Module

Mandate Registry

Classification of Mandates

Functions

Linking Mandates to Planned Results and Programmed Resources

Follow-up on Mandates


Next Steps

Review and validatesources and classification of mandates

PoliticalBodies

Reportonqualitativeresults

OrganizationalUnits of the SG

ExtendthescopetoallPillars

Next Steps

SAF/DPF & DOITS

DevelopPhase II of the Module

SAF/DPF & DOITS

Integratethe Module withthecoresystems of the SG

SAF


Mandates Management Module

Secretariat for Administration and Finance

August 18, 2009


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