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This is the agenda for the August 17, 2004 meeting, which includes a review of the Reluctant Vendor Policy, a finance and accounting open discussion, and additional open discussion time. The next meeting date is also announced in the agenda.
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MyFloridaMarketPlace MyFloridaMarketPlace User Meeting August 17, 2004
Agenda • Welcome / Introduction • Review of Reluctant Vendor Policy • Finance and Accounting Open Discussion • Additional Open Discussion Time / Next Meeting Date
Agenda • Welcome / Introduction • Review of Reluctant Vendor Policy • Finance and Accounting Open Discussion • Additional Open Discussion Time / Next Meeting Date
Review of Reluctant Vendor Policy • Step 1: Completion of PUR 3779: “Exceptional Vendor Registration” Form (last revised 6-4-04) • PUR 3779 is available on the Communications Toolkit under the ‘Other’ link • Agency gathers information from the vendor and completes PUR 3779 with all required information • Agency submits form PUR 3779 to buyerhelp@myfloridamarketplace.com • Step 2: CSD receives form PUR 3779 and notifies the buyer immediately via email indicating the form has been received • Step 3: CSD creates the vendor registration within 24 business hours of receiving the form PUR 3779 • Step 4: CSD notifies the buyer via email once the registration is complete and informs the buyer that it takes approximately 24 business hours to view the registration in SPURSView. It takes 48 business hours to view the vendor in Ariba Buyer. • Note: When a vendor is flagged as “reluctant”, they are prohibited from participating in Sourcing events and are prohibited from receiving eQuote invitations.
Common Questions About the Reluctant Vendor Policy • What information am I required to obtain from the vendor? ANSWER: • The fields on the PUR 3779 form represent the minimum information required to complete a vendor registration • Feedback from agencies indicate that “contact” information such as Contact First Name, Last Name, Title, etc. is the difficult information to obtain • This contact information is very important because it is used by the buyers to contact the vendor if they have questions and the CSD to contact the vendor if an order fails, etc • If an individual’s contact name is not available, the user should at least reference the department/division and provide a valid phone number and email address that should be the contact for the vendor
Common Questions About the Reluctant Vendor Policy • Who maintains the Reluctant Vendor Information? ANSWER: • The agency that requested the Reluctant Vendor registration is required to maintain that vendor’s information • Please note: Even if another agency is using the vendor for a transaction- if the vendor’s information is incorrect, the requesting agency contact is responsible for updating the vendor’s information • What happens if a Purchase Order fails due to incorrect vendor information? ANSWER: • The CSD will be contacting the requesting agency should any updates need to be made- even if the Purchase Order that is “held up” due to incorrect vendor information is from another agency • An updated PUR 3779 form must be submitted to the CSD (via buyerhelp@myfloridamarketplace.com) to have the registration reflect the accurate information.
Agenda • Welcome / Introduction • Review of Reluctant Vendor Policy • Finance and Accounting Open Discussion • Additional Open Discussion Time / Next Meeting Date
Next Meeting Time / Location • August 31, 2004 • Carr Building, Room 170 from 9 a.m. – 11 a.m.
