FastFacts Feature Presentation. November 18, 2008. We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500 . Today’s Topic. We’ll be taking a look at… Equipment Purchasing for JHU. Today’s Presenter.
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November 18, 2008
We’ll be taking a look at…
Equipment Purchasing for JHU
Manager of Special Projects and Training, Financial Systems Administration, Controller’s Office
Shari Swisher will address equipment purchasing for JHU.
During Shari's presentation, your phone will be muted.
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask questions.
Shari and the panelwill answer as many of your questions as time allows.
At the end of this FastFacts session, we’ll ask you to complete a short survey.
Your honest comments will help us to enhance and improve future FastFacts sessions.
Equipment Purchasing for JHU
Items defined as equipment…
Policies and procedures are available online: http://www.controller.jhu.edu/policy/list.html
Shopping carts with CAPP -document type are routed to the FASSC.
FASSC will determine if the purchase
meets Asset Requirements.
FASSC enters data into Equipment inventories. An asset shell is established with: asset number, cost object, commitment
item and G/L account. No dollar amounts are assigned to the asset shell.
FASSC follows up with the issuer
to reject the shopping cart or make
Shopping cart is forwarded thru workflow to Supply Chain for final approval and issuing of the purchase order.
*G/L 631099 “EQUIP-SRM ONLY”
should be used on all CAPP
When a goods receipt is completed, the expense posts using the cost object, commitment item and G/L on the purchase order.
Example of the goods receipt triggering capitalization.
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
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Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/