Administration Code Training

1. Administration Code Training Office of Assessment and Accountability Kentucky Department of Education

2. State Allegations for 20105, 6, 18, 27, 35, 37, 40, 45, 54

3. State Allegations for 2010

4. JCPS Allegations for 2011 & 2012

5. JCPS Allegations 2011 & 2012 • Adult monitoring during testing needs to improve. Many, if not most, student “work aheads” are due to monitoring practices. • Cell phones (student texting, phone sitting out on testing surface, student using phone calculator, student going to internet websites) • “Other” allegation category: • Student continuing to work after time is called • Adult administering assessments without appropriate trainings • Mistimings • Have several staff members proof your testing schedule • Cell phone out during testing • Student waiting on accommodations for a test being allowed to “mix” with students already tested • Students not being allowed to use “allowable” items on test (e.g. calculator)

6. JCPS Allegations 2011 & 2012 Decreasing Allegations • Provide your staff with thorough Administration Code and Inclusions of Special Populations training. • Use the materials provided on our Testing Unit website to conduct your trainings. • Provide your staff the opportunity to ask questions and seek clarification on these regulations. • Don’t rush through the training! • Please call the Testing Unit any time you need clarification or have questions • Convey the strong expectation that all staff will adhere to the Administration Code and Inclusions of Special Populations when participating in any portion of state assessments. • Students should be provided with the best opportunity to demonstrate what they know and are able to do.

7. Purpose of This Training • To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentucky’s Educational Assessment Program (703 KAR 5:080) Revised September 2009 • To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070) Revised February 2009

8. 703 KAR 5:080Table of Contents • Rationale • Appropriate Assessment Practices • Violations of the 703 KAR 5:080 Administration Code • Review of Secure Assessment Components • Proper Reporting of Nonacademic Indicators • Signature Page

9. Key to Administration Regulation and Training PowerPoint • Positive Statement • Aligns • Topic Change appears below line in regulation • New or Clarified information in Bold Blue • Negative Statement • Aligns • Topic Change appears below line in regulation • New or Clarified information in Bold Blue From the Regulation ACCEPTABLE NOT ACCEPTABLE From the PowerPoint

10. I. Rationale Multiple state-required assessments Professional Ethics 704 KAR 20:680 Educational Defensibility Teach the content Student Ownership All work done entirely by the student

12. II. APPROPRIATE ASSESSMENT PRACTICES Test Security Procedures for Reporting Errors Classroom Materials Administration Practices Test Preparation Inclusion of Special Populations Alternate Assessment

13. Appropriate Assessment Practices • Each individual involved in any component of the state assessment program is required to have annual training. • Each individual involved in any component of the state assessment program is required to annuallyreceive a copy of, read and comply with documents and manuals specific to the state-wide assessment. • The training includes “documents and administration manuals specific to state-required assessment components”

14. Appropriate Assessment Practices • Training must be completed prior to any state required assessment administration • 703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment

15. Test Security “DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration.” “When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only.”

16. Test Security • Using Kentucky’s Core Content for Assessment • Using released items • Signing of nondisclosure forms by noncertified personnel assisting with testing • Revealing any secure test item • Using secure test items to prepare students for assessment • Taking notes about or discussing the content, concepts or structure of any secure test item ACCEPTABLE NOT ACCEPTABLE

17. Test Security • Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.) • Copying of Alert Papers by DAC, BAC or school administrator • Saving student responses electronically to local drives or network drive • Reproducing secure test materials in any way • Access to electronic devices with wireless communication or imaging capabilities ACCEPTABLE NOT ACCEPTABLE

18. Test Security • Destroying student notes, rough drafts or scratch paper after testing • Visually scanning student response booklets for stray marks and “good faith effort” • Scoring of test items or rough drafts is not permitted • Reading student responses in entirety for “good faith effort” is not permitted ACCEPTABLE NOT ACCEPTABLE

19. Test Security • Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window • Distributing tests in the order of the shrink-wrapped packages • Ensuring that reusable test materials are free of any marks made by past students • Making test booklets available to administrators or proctors prior to the testing window • Showing test items to anyone not administering the test • Leaving test booklets unattended outside of locked storage • Storing test booklets in a classroom without double-lockedstorage ACCEPTABLE NOT ACCEPTABLE

20. Reporting Errors JCPS has a form which must be used to report suspected errors on test items to the JCPS Testing Unit. This form is posted on the JCPS Testing Unit website. Do not reproduce test item!

21. Classroom Materials & Surfaces Content information or strategies/processes cannot be displayed on any classroom surface, including clothing. Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment. Periodic tables and motivational-type posters may remain.

22. Testing EnvironmentACTIVITY What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing during testing? ACTIVITY

23. Acceptable Materials • Dictionaries & Thesauri for on-demand writing • Calculators as designated in the administration manual for that assessment • Refer to EXPLORE, PLAN & ACT manuals for acceptable calculators • Blank writing or graph paper, blank overlay sheets and bookmarks which are free of content

24. Not Acceptable Practices • Sharing calculators during testing session • Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc. • Having materials or information at the student workstation that was not sent as a part of the assessment

25. Administration Practices  General Instructions “Do your best” “Stay on task” Assistance or Evaluative Comments “You can do better.” “You can write more.”

26. Students with Accommodations • Accommodations for assessment shall be consistent with a student’s current IEP, 504 Plan or PSP. • Accommodations for one student shall not interfere or influence the assessment of another student. • Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers.

27. Breaks During Testing • Restroom breaks are allowed, if the student is monitored at all times. • Lunch Break • Tests should be scheduled to avoid lunch. • If tests cannot be scheduled to avoid lunch, lunch should be brought to the students in the testing area. • If there are too many students to bring lunch to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion.

28. Testing Schedules All students in the same grade level in the same school must be simultaneously assessed in the same content area. • Students that are absent should resume testing with their class in the section that the class is testing. • Example: A student that was absent for Part A and returns to school when Part B is being administered will take Part B with the class, then take Part A in a makeup session later.

29. Testing Schedules • Time Limits and extended time for each assessment must be followed per the administration manual. • Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day.

30. Student Illness – vs. – Appointment • If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section. • If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time.

31. Test Preparation

32. Test Preparation • Test preparation or practice activities are not to be conducted instead of regular classroom instruction. • Teachers and other staff shall not be required to conduct test preparation or practice activities outside the normal work day.

33. Good Faith Effort • Can include pre-writing requirement (type to be determined by the student) • Cannot require complete first drafts • Cannot include evaluative statements or grade assignments of test answers Feedback on Good Faith Effort cannot be given until after test booklets are returned to the BAC .

34. Rewards or Motivational Strategies Rewards or motivational strategies shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement.

35. Funding of “Rewards” • Funding of Rewards must follow School Food Services Guidelines and local and state boards finance policies. • Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives. • ESS funds shall not be used for test preparation. • Donations from individuals, businesses, parents or school staff can be used for student incentives.

36. Inclusion of Special Populations • Those providing accommodations must be trained in the Administration Code and how the student uses accommodations. • Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations

37. Alternate Assessment • Students in the KAAP have primary ownership of assessment pieces • Yearly training for administration of Attainments Tasks and the Transition Attainment Record is required • Alternate Assessment components are secure materials • Altering results of Alternate Assessment components is prohibited

38. III. Violations of the Administration Code for Kentucky’s Educational Assessment Program

39. Reporting Allegations • All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC). • If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person.

40. Reporting Allegations Allegations Coordinator Patsy Kenner 502-564-4403 x. 4821 Patsy.Kenner@education.ky.gov 40

41. Alleged Testing Violation Process

42. IV. Review of Secure Assessment Components by Parents and Persons not in the Employment of a Kentucky Public School District

43. Review of Secure Materials • Parents and Others not employed by a Kentucky Public School District may review secure materials at the KDE office in Frankfort, but not in the local district. • A nondisclosure statement mustbe signed before reviewing secure assessment components.

44. V. Proper Reporting of Nonacademic Indicators (Attendance, Retention, Dropout Rate, Graduation Rate and Transition to Adult Life)

45. Nonacademic Data • Local districts shall: • report data to KDE. • inform KDE of any errors in reporting. • Data that is reported is lagged by one year. • Example: Information reported in fall will be information regarding students in the prior school year.

46. VI. Signature Page(Revised for 2012-2013)

47. New Signature Page

48. Questions? JCPS Testing Unit Erica Thompson, District Assessment Coordinator Jessica Lyons, Data Management/Research Technician Ryan Goepper, Data Management/Research Technician Tammy Durham, Clerk II Jacque Queenan, Assessment Support Technician 485-3388