Staff Promotion and Tenure Workshop April 21, 2014

1. Staff Promotion and TenureWorkshopApril 21, 2014 Binder Review Dr. Andrea NovakOffice of Faculty Development and Advancement

2. Who is responsible for preparing the binder? • The Department Chair (or Dean in colleges without departments) is responsible for preparing the binder. • The Candidate must also participate in this process. • The Chair and the Candidate must sign the summary cover sheets. • The Candidate’s signature certifies that he/she has reviewed the binder and that the contents are valid and accurate. • The chair’s signature certifies that the binder complies with University procedures and has been reviewed by the candidate.

3. Timeline and Summary of Dates: • September 12, 2014 Send the name(s) of the college representative(s) who will serve on the University Promotion & Tenure Committee to Dr. Andrea Novak.

4. October 8, 2014 Colleges send a summary of actions to Dr. Novakthat includes: - Number of binders being submitted - include candidate’s name, department, and category for consideration - Number of withdrawals from consideration -if no withdrawals, please submit a written statement to that effect

5. October 15, 2014 Promotion & Tenure binders due in the Office of the Faculty Development and Advancement in 115 Westcott. • Late October – 2014 Organizational meeting of the University Promotion & Tenure Committee.

6. November – 2014 University Promotion & Tenure Committee will review binders. • December 8, 2014 – 8:30 AMUniversity Promotion & Tenure Committee meeting to recommend promotion and tenure.

7. December – 2015 The University Promotion & Tenure Committee will forward recommendations to the Provost and President for final action. Candidates will be informed in writing of the Committee’s advice (with a copy to the department chair and dean). Candidates will have 5 days to withdraw their binder. • January/February – 2015 (estimated timeline) President will notify the candidates in writing of final action (with a copy to department chair and dean).

8. Promotion and Tenure Binder

9. Creating a Successful Binder: • Use the Information in Attachment I of the Promotion and Tenure Memo • Use The Promotion and Tenure Main Binder Checklist

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11. Labeling the Main Binder: • Label front cover and spine • Complete name of candidate • Name of the Department and College • Promotion and/or Tenure Requested • Do NOT label as Binder 1

12. Summary Cover Sheet for Promotion: • Indicate if 5th, 6th, or 7th year and give justification if 5th or 7th(new for 2014-2015) • Include votes, signatures & annual percent of effort • If negative votes, include Reason for Negative Committee Review Ballots & Reasons for Negative Ballots for Promotion and Tenure • Faculty ID number

13. Summary Cover Sheet for Promotion:

14. Summary Cover Sheet for Tenure: • Indicate if 5th, 6th, or 7th year and give justification for 5th or 7th(new for 2014-2015) • Include votes, signatures & annual percent of effort • If negative votes, include Reason for Negative Committee Review Ballots & Reasons for Negative Ballots for Promotion and Tenure • Agreement to Adjust Tenure or Early Tenure, if applicable • Faculty ID number

15. Summary Cover Sheet for Tenure:

16. Dean’s Letter - First paragraph must address: • College Committee vote & Area Committee Vote, if applicable • Tenured Faculty Vote (if not in Chair’s letter) • Agreement to adjust years of tenure service credit, if applicable • Reason for 5th or 7th year promotion (new for 2014-2015)

17. Department Chair’s Letter - First paragraph must address: • Departmental Committee and Tenured Vote • Payment of honoraria to outside letter writers, if applicable • Candidate’s Response to the Department Chair’s Letter (optional)

18. Chair’s & Dean’s Letters

19. Summary of Meeting (One for Each Candidate): • Departmental P&T Committee Summary of Discussion • Tenured Faculty Member Committee Summary of Discussion • Area P&T Committee Summary of Discussion, if applicable • College P&T Committee Summary of Discussion

20. Summary of Meeting Example: Summary of Meeting The P&T committee reviewed the candidate ________ for promotion (and/or tenure). A majority of the committee expressed that the candidate’s binder provided evidence that the candidate (did not meet/met/exceeded/far exceeded) the norm for his or her discipline in the area of research (similar sentences can be used for teaching and service). Comments were made regarding the candidate’s strength/weakness in the area of ___, as evidenced by ____.

21. Outside Letters: • Cover Sheet for Outside Letters Section • One copy of a signed letter sent to outside reviewer • Cover sheet for each outside letter • Original signed letter from outside reviewer (if email and no signature, include copy of email, electronic signatures are accepted)

22. Cover Sheet for Outside Letters

23. Signed Copy of Letter Sent to Outside Reviewer

24. Cover Sheet for Each Outside Letter

25. Department/College P&T Criteria

26. FEAS Curriculum Vitae

27. In Press Acceptance

28. FEAS Form for Courses Taught

29. One page • Do not include peer reviews or student comments Candidates Summary of Major Accomplishments:

30. Discussion of Teaching, Research and Service: • Maximum of 6 pages • Do not include free response comments from SPCI or any other source • Do not include statements or letters from FSU colleagues

31. Student Responses to # 8 from SPOT/SUASSI or #13 from SPCI *As of spring 2013, SPOT/SUSSAI’s #8 is SPCI’s #13

32. SUSSAI/SPCI Summary Forms

33. One or two syllabi • One or two scholarly or creative works • Other evidence (optional; maximum 5 pages) • Third and/or Second/Fourth Year Reviews

34. Progress Towards Promotion and/or Tenure Letters

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