Workflow optimization for digitization and digital curation
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Workflow Optimization for Digitization and Digital Curation. Mark V. Sullivan and Laurie N. Taylor. Our Workflows. Our Workflows. Our Workflows. Metadata. Evaluations of Our Workflows. Scale Changes Everything.

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Workflow Optimization for Digitization and Digital Curation

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Workflow optimization for digitization and digital curation

Workflow Optimization for Digitization and Digital Curation

Mark V. Sullivan and Laurie N. Taylor


Workflow optimization for digitization and digital curation

Our Workflows


Workflow optimization for digitization and digital curation

Our Workflows


Workflow optimization for digitization and digital curation

Our Workflows


Workflow optimization for digitization and digital curation

Metadata


Workflow optimization for digitization and digital curation

Evaluations of Our Workflows


Workflow optimization for digitization and digital curation

Scale Changes Everything


Workflow optimization for digitization and digital curation

Big, radical ideas are rarely needed to succeed. More often, it’s a handful of basic, solid, good ideas – applied correctly – that are needed.

Making Things Happen: Mastering Project Management


Workflow optimization for digitization and digital curation

Core Concepts

Integrate / support overall operations

  • Digital curation lifecycle

  • Leverage capacity where it exists

  • Constraints

  • Given enough eyeballs, all bugs are shallow

  • Tasks, processes, and projects; parts, flows, and wholes

    Impacts / Concerns

  • Beware of false optimization (how to ensure reliability)

  • Managing multiple projects

  • Scale changes everything

    Tools

  • Schedules

  • Documentation


Workflow optimization for digitization and digital curation

Digital curation lifecycle


Workflow optimization for digitization and digital curation

Leverage capacity where it exists;(Why to love) Constraints


Workflow optimization for digitization and digital curation

Given enough eyeballs,

all bugs are shallow


Workflow optimization for digitization and digital curation

Tasks, process, and projects;

parts, flows, and wholes


Workflow optimization for digitization and digital curation

Impacts/Concerns

  • Beware of false optimization

  • Managing multiple projects

  • Scale changes everything


Workflow optimization for digitization and digital curation

Schedules as Tools

Communication

Forcing Function

Tracking/Assessing


Workflow optimization for digitization and digital curation

Scheduling Resources

Fixed Resources: Equipment;Software;Space

Human Resources:Production (tasks and complete process); Project Management


Workflow optimization for digitization and digital curation

Human Resources


Workflow optimization for digitization and digital curation

Productivity

  • Production/line/digitization work = n

  • Project Management = n * 33-66%

  • Total = n * 166%

  • Full time = 122 hours / month

    • Project Management, 66%

      • Production = 73 hours

      • Project management = 48 hours

    • Project Management, 33%

      • Production = 92 hours

      • Project management = 30 hours


Workflow optimization for digitization and digital curation

Creating Schedules


Workflow optimization for digitization and digital curation

Estimating Workflow Times

Time per task for:

1) a single item

2) a set of similar items


Workflow optimization for digitization and digital curation

Questions for Workflow Evaluation

  • What task requires the most time?

  • What task presents the most risk (likely to fail itself or area between tasks that can fail)?

  • What are the dependencies for each task?

  • What are the impacts for other areas?

  • Where are the checkpoints (alpha, omega, in between)?


Workflow optimization for digitization and digital curation

Testing the Workflow on a Schedule


Questions

Questions?

[email protected] and [email protected]


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