Revising your proposal good advice
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See chapter 6 in Introduction to Engineering Communication. PowerPoint PPT Presentation


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Revising your Proposal: good advice. See chapter 6 in Introduction to Engineering Communication. The three stages of rewriting: Revising . . Editing . . Proofing. Revising : reorganizing, moving text around, rewriting paragraphs and sections Editing : making sentence-level corrections

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See chapter 6 in Introduction to Engineering Communication.

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Revising your proposal good advice

Revising your Proposal:good advice

See chapter 6 in Introduction to Engineering Communication.


The three stages of rewriting revising editing proofing

The three stages of rewriting:Revising . . Editing . . Proofing

  • Revising: reorganizing, moving text around, rewriting paragraphs and sections

  • Editing: making sentence-level corrections

  • Proofing: making final corrections for word-choice, punctuation, spacing, format consistency


Revising start with the big picture

Revising: Start with the bigpicture.

  • Is Executive Summary complete?

  • Have you reorganized each section according to evaluators’ comments?

  • Does Implementation Plan section clearly conclude the whole proposal?

  • Are any paragraphs more than 1/2 page?

    • If so, then check topic sentence.

    • Use print preview to check paragraph lengths.


Introduce all major sections tell the reader what to expect

Introduce all major sections: tell the reader what to expect.

Major

heading

Evaluation of Preventative Measures

The technical staff evaluated the following measures on the basis of two criteria: 1) how well they address particular problems with management of such disasters and 2) compatibility with existing infrastructure.

  • Enhanced training for contractors

  • New legislation requiring stricter stairwell codes for public buildings

  • Public education in local evacuation plans

    This section describes these measures, defines the evaluation criteria, evaluates the measures for local application, and suggests a method for prioritizing them.

Sub-

heading

Enhanced Training for Contractors


Editing strategies

Editing Strategies

  • Decide whether you are more successful and comfortable editing online or in hard copy.

  • Get someone else to read particularly troublesome sections. Focus their attention.

  • Read out loud.

  • Follow the style sheet you created!

  • Check links, between paragraphs, between sentences.


Customize your headings

Customize your headings.

Be kind to the reader!

  • Consider using subheadings in the larger major sections.

  • Do not use a generic heading such as Analysis. Analysis of what?

  • Ask yourself:

    Do section headings make sense for my proposal?

    • Do you need a section called “Schedule” or are you discussing the schedule as you describe tasks?

    • In that case the various tasks could be the subheadings, with a schedule graphic at end.


Let computers help you but understand the limitations

Let computers help you, but understand the limitations.

  • Use print preview to check paragraph lengths.

  • Use the search function to target words or phrases you know you have difficulty with:

    • its/it’s

  • Use the spell checker and pay attention to those red lines. But do not expect this tool to catch all your spelling errors:

    • from/form

  • Use grammar checkers for what they can do for you.


Grammar checkers do they work

Grammar Checkers: do they work?

  • And they’re my true love sits him down.

    • Word 6:Consider sets instead of sits

      Don’t start sentence with and.

      Consider replacing they’re with

      they are.

    • Word 98:No suggestions

    • Word 2000:No suggestions

    • Word 2003:No suggestions

    • Word XP:No suggestions


Proof reading with power

Proof Reading with Power

  • Allow time after editing.

  • Use grammar checkers for what they can do for you.

  • Check whatever comes in pairs (quotation marks, etc.).

  • Remember that mistakes tend to cluster.

  • Turn document upside down to check spacing.

  • Consider reading backwards.


Most important tip

Most Important Tip

  • Allow time in between revising, editing, and proofreading.

Take breaks!


Most important tip1

Most Important Tip


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