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See chapter 6 in Introduction to Engineering Communication. - PowerPoint PPT Presentation


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Revising your Proposal: good advice. See chapter 6 in Introduction to Engineering Communication. The three stages of rewriting: Revising . . Editing . . Proofing. Revising : reorganizing, moving text around, rewriting paragraphs and sections Editing : making sentence-level corrections

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the three stages of rewriting revising editing proofing
The three stages of rewriting:Revising . . Editing . . Proofing
  • Revising: reorganizing, moving text around, rewriting paragraphs and sections
  • Editing: making sentence-level corrections
  • Proofing: making final corrections for word-choice, punctuation, spacing, format consistency
revising start with the big picture
Revising: Start with the bigpicture.
  • Is Executive Summary complete?
  • Have you reorganized each section according to evaluators’ comments?
  • Does Implementation Plan section clearly conclude the whole proposal?
  • Are any paragraphs more than 1/2 page?
    • If so, then check topic sentence.
    • Use print preview to check paragraph lengths.
introduce all major sections tell the reader what to expect
Introduce all major sections: tell the reader what to expect.

Major

heading

Evaluation of Preventative Measures

The technical staff evaluated the following measures on the basis of two criteria: 1) how well they address particular problems with management of such disasters and 2) compatibility with existing infrastructure.

  • Enhanced training for contractors
  • New legislation requiring stricter stairwell codes for public buildings
  • Public education in local evacuation plans

This section describes these measures, defines the evaluation criteria, evaluates the measures for local application, and suggests a method for prioritizing them.

Sub-

heading

Enhanced Training for Contractors

editing strategies
Editing Strategies
  • Decide whether you are more successful and comfortable editing online or in hard copy.
  • Get someone else to read particularly troublesome sections. Focus their attention.
  • Read out loud.
  • Follow the style sheet you created!
  • Check links, between paragraphs, between sentences.
customize your headings
Customize your headings.

Be kind to the reader!

  • Consider using subheadings in the larger major sections.
  • Do not use a generic heading such as Analysis. Analysis of what?
  • Ask yourself:

Do section headings make sense for my proposal?

    • Do you need a section called “Schedule” or are you discussing the schedule as you describe tasks?
    • In that case the various tasks could be the subheadings, with a schedule graphic at end.
let computers help you but understand the limitations
Let computers help you, but understand the limitations.
  • Use print preview to check paragraph lengths.
  • Use the search function to target words or phrases you know you have difficulty with:
    • its/it’s
  • Use the spell checker and pay attention to those red lines. But do not expect this tool to catch all your spelling errors:
    • from/form
  • Use grammar checkers for what they can do for you.
grammar checkers do they work
Grammar Checkers: do they work?
  • And they’re my true love sits him down.
    • Word 6: Consider sets instead of sits

Don’t start sentence with and.

Consider replacing they’re with

they are.

    • Word 98: No suggestions
    • Word 2000: No suggestions
    • Word 2003: No suggestions
    • Word XP: No suggestions
proof reading with power
Proof Reading with Power
  • Allow time after editing.
  • Use grammar checkers for what they can do for you.
  • Check whatever comes in pairs (quotation marks, etc.).
  • Remember that mistakes tend to cluster.
  • Turn document upside down to check spacing.
  • Consider reading backwards.
most important tip
Most Important Tip
  • Allow time in between revising, editing, and proofreading.

Take breaks!

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