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Pacesetters Track Club. 2013 Season Kickoff March 23, 2013 Reynoldsburg Branch – Columbus Public Library 11:30 – 1:00 p.m. Meeting Agenda. Welcome and Introductions Meet Schedule Review Practice Schedule and Location Registration/Fees (USATF and Club) Fund Raising

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Pacesetters track club

Pacesetters Track Club

2013 Season Kickoff

March 23, 2013

Reynoldsburg Branch – Columbus Public Library

11:30 – 1:00 p.m.


Meeting agenda
Meeting Agenda

  • Welcome and Introductions

  • Meet Schedule Review

  • Practice Schedule and Location

  • Registration/Fees (USATF and Club)

  • Fund Raising

  • Committee Discussion

  • Q&A


2013 meet practice schedule
2013 Meet/Practice Schedule

  • Meet Schedule (handout)

    • First meet is May 19, 2013

    • 2 meet out of state (Olivet College-Olivet, MI/ NC A&T Greensboro, NC)

    • Required meets for advancement:

      • June 22-23,2013Ohio Association Junior Olympic Championships, Cedarville University, Cedarville, OH. Top 6 advance to Region 5 Championships.

      • July11-14,2013USATF Region 5 Junior Olympic Championships, Olivet College Olivet, MI.Top 3 advance to JO National Champs in Greensboro NC.

  • Practice Schedule/Location

    • April/May: 2 days per week (Tues/Thurs), Location: Reynoldsburg High School or Waggonner Road Junior High School

    • June/July: 4 days per week (Mon – Thurs), Waggonner Road Junior High School

    • Practice time: 6-7:30pm during April/May and 6-8 p.m. June/July

    • First practice: Tuesday, April 16 (weather permitting)


Club usatf registration
Club/USATF Registration

1) USATF Registration (www.usatf.org)

  • Instructions located on PTC website (renew/new)

  • Complete USATF registration first and include it in your PTC registration

  • Cost: $19.95 per athlete

    • Site accepts VISA or auto withdrawal from Checking/Savings account

      2) PTC Registration (online: www.leaguelineup.com/pacesetters)

  • All members must complete a form online for 2013.

  • Please designate new and returning participants

    3) USATF & PTC Registration onsite 3/23

    4) USATF & PTC Deadline 4/30 (High School athletes included)


Club fees payment schedule
Club Fees/Payment Schedule

  • Club Fees for 12yrs & under: $200 (first athlete), $125 (second athlete), $75 (third+ athletes) (April start for all)

  • Club Fees for 13 yrs & older: $150 (first athlete), $125 (second athlete), $75 (third + athlete)

  • Meet Fees

    • Lump Sum: $75, to be collected prior to first meet

    • Additional amounts will be collected as needed based on athlete participation (i.e. number of meets and events)

  • Uniform Fees (includes uniform/warmup)

    • 12 yrs old & under: $100, 13 & above: $120

    • Payment must be received at time of order

      • Orders to be placed online via club website

    • Order must be completed by 4/16


Fundraising
Fundraising

  • Reaching Our goal

  • Reaching our goal is a fundraising opportunity. A donation page is created for your athlete and your upload emails and advertise on Facebook.

  • Reaching our goal gets $10.00 per donation, Pacesetters gets $5 and the rest goes to the individual athletes.  

  • https://www.reachingourgoal.org/donation/X77RCRAdditional information

  • Donation checks will be sent to my address and there isn't a processing charge

  • Credit card donations will be charged 2.9% and will be mailed in one check up to 30 days after processing date

  • All donations will be tracked

    Other fundraising opportunities can be found on the website: www.pacesetterstrackclub.com


Officer elections
Officer Elections

  • Current Officers

    • CEO’s: Chris and Kim Simon

    • President: Jamie Hence

    • Club Administrator: Lisa Palmer

    • Treasurer: Rodney Palmer

    • Administrative Asst.: Yvonne Gray


2013 committees
2013 Committees

  • Registration Committee (Yvonne Gray – [email protected])

    • Onboard new athletes and parents and processes paperwork

    • Assist members with registration

    • Maintain membership records

  • Uniform Committee (Camille Featherstone – [email protected])

    • Designs uniforms (as needed)

    • Collects payment and places orders for uniforms

    • Distribute uniforms to athletes

  • Fundraising Committee (Cynthia Robertson [email protected])

    • Identifies and coordinates fundraising events

    • Maintains records of “athlete specific” fundraising

    • Provides status of fundraising to officers

  • Meet Committee (Lisa L. Palmer and Coaches)

    • Register athletes for track meets either on-line or paper entry

    • Collect meet fees

    • Pick-up awards at track meets and distribute to athletes

    • Collect and document athletes times for each event

    • Coordinates transportation and lodging arrangements for track meets

    • One Call system maintenance

  • Website Committee (Felicia Hence - [email protected], Lisa L. [email protected])


Key dates
Key Dates

April

3/23 – Season Kickoff Meeting

3/23 – Complete USATF & PTC Registration online Onsite or prior

4/16 – First practice (weather permitting)

4/16– Uniform order deadline, final payments received

4/30 – PTC Registration Deadline

4/30 – Club and Meet Fees due

May

5/9 – Registration deadline for first meet

5/19– Track Meet: Columbus T&F Classic – Jesse Owens OSU

5/30 – Travel/Lodging Accommodations finalized For Regional and Nationals

June

6/2 – Open TBD

6/9 – Track Meet: Northwest Track Classic Trotwood

6/15-16 – Track Meet: Worthington Summer Classic

6/18 – Parent Meeting during practice –

6/22 – 6/23 Track Meet: Ohio Assn Jr Oly Championships Cedarville, OH

July/August

7/9 – Parent Meeting during practice

7/11 – 7/14 Track Meet: Region V Championships (Olivet College – Olivet, MI)

7/22 – 7/28 Track Meet: National Championships (North Carolina A&T) Greensboro NC

TBD – End of Season Picnic


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