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Pacesetters Track Club. 2013 Season Kickoff March 23, 2013 Reynoldsburg Branch – Columbus Public Library 11:30 – 1:00 p.m. Meeting Agenda. Welcome and Introductions Meet Schedule Review Practice Schedule and Location Registration/Fees (USATF and Club) Fund Raising

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pacesetters track club

Pacesetters Track Club

2013 Season Kickoff

March 23, 2013

Reynoldsburg Branch – Columbus Public Library

11:30 – 1:00 p.m.

meeting agenda
Meeting Agenda
  • Welcome and Introductions
  • Meet Schedule Review
  • Practice Schedule and Location
  • Registration/Fees (USATF and Club)
  • Fund Raising
  • Committee Discussion
  • Q&A
2013 meet practice schedule
2013 Meet/Practice Schedule
  • Meet Schedule (handout)
    • First meet is May 19, 2013
    • 2 meet out of state (Olivet College-Olivet, MI/ NC A&T Greensboro, NC)
    • Required meets for advancement:
      • June 22-23,2013Ohio Association Junior Olympic Championships, Cedarville University, Cedarville, OH. Top 6 advance to Region 5 Championships.
      • July11-14,2013USATF Region 5 Junior Olympic Championships, Olivet College Olivet, MI.Top 3 advance to JO National Champs in Greensboro NC.
  • Practice Schedule/Location
    • April/May: 2 days per week (Tues/Thurs), Location: Reynoldsburg High School or Waggonner Road Junior High School
    • June/July: 4 days per week (Mon – Thurs), Waggonner Road Junior High School
    • Practice time: 6-7:30pm during April/May and 6-8 p.m. June/July
    • First practice: Tuesday, April 16 (weather permitting)
club usatf registration
Club/USATF Registration

1) USATF Registration (www.usatf.org)

  • Instructions located on PTC website (renew/new)
  • Complete USATF registration first and include it in your PTC registration
  • Cost: $19.95 per athlete
    • Site accepts VISA or auto withdrawal from Checking/Savings account

2) PTC Registration (online: www.leaguelineup.com/pacesetters)

  • All members must complete a form online for 2013.
  • Please designate new and returning participants

3) USATF & PTC Registration onsite 3/23

4) USATF & PTC Deadline 4/30 (High School athletes included)

club fees payment schedule
Club Fees/Payment Schedule
  • Club Fees for 12yrs & under: $200 (first athlete), $125 (second athlete), $75 (third+ athletes) (April start for all)
  • Club Fees for 13 yrs & older: $150 (first athlete), $125 (second athlete), $75 (third + athlete)
  • Meet Fees
    • Lump Sum: $75, to be collected prior to first meet
    • Additional amounts will be collected as needed based on athlete participation (i.e. number of meets and events)
  • Uniform Fees (includes uniform/warmup)
    • 12 yrs old & under: $100, 13 & above: $120
    • Payment must be received at time of order
      • Orders to be placed online via club website
    • Order must be completed by 4/16
fundraising
Fundraising
  • Reaching Our goal
  • Reaching our goal is a fundraising opportunity. A donation page is created for your athlete and your upload emails and advertise on Facebook.
  • Reaching our goal gets $10.00 per donation, Pacesetters gets $5 and the rest goes to the individual athletes.  
  • https://www.reachingourgoal.org/donation/X77RCRAdditional information
  • Donation checks will be sent to my address and there isn\'t a processing charge
  • Credit card donations will be charged 2.9% and will be mailed in one check up to 30 days after processing date
  • All donations will be tracked

Other fundraising opportunities can be found on the website: www.pacesetterstrackclub.com

officer elections
Officer Elections
  • Current Officers
    • CEO’s: Chris and Kim Simon
    • President: Jamie Hence
    • Club Administrator: Lisa Palmer
    • Treasurer: Rodney Palmer
    • Administrative Asst.: Yvonne Gray
2013 committees
2013 Committees
  • Registration Committee (Yvonne Gray – [email protected])
    • Onboard new athletes and parents and processes paperwork
    • Assist members with registration
    • Maintain membership records
  • Uniform Committee (Camille Featherstone – [email protected])
    • Designs uniforms (as needed)
    • Collects payment and places orders for uniforms
    • Distribute uniforms to athletes
  • Fundraising Committee (Cynthia Robertson –[email protected])
    • Identifies and coordinates fundraising events
    • Maintains records of “athlete specific” fundraising
    • Provides status of fundraising to officers
  • Meet Committee (Lisa L. Palmer and Coaches)
    • Register athletes for track meets either on-line or paper entry
    • Collect meet fees
    • Pick-up awards at track meets and distribute to athletes
    • Collect and document athletes times for each event
    • Coordinates transportation and lodging arrangements for track meets
    • One Call system maintenance
  • Website Committee (Felicia Hence - [email protected], Lisa L. [email protected])
key dates
Key Dates

April

3/23 – Season Kickoff Meeting

3/23 – Complete USATF & PTC Registration online Onsite or prior

4/16 – First practice (weather permitting)

4/16– Uniform order deadline, final payments received

4/30 – PTC Registration Deadline

4/30 – Club and Meet Fees due

May

5/9 – Registration deadline for first meet

5/19– Track Meet: Columbus T&F Classic – Jesse Owens OSU

5/30 – Travel/Lodging Accommodations finalized For Regional and Nationals

June

6/2 – Open TBD

6/9 – Track Meet: Northwest Track Classic Trotwood

6/15-16 – Track Meet: Worthington Summer Classic

6/18 – Parent Meeting during practice –

6/22 – 6/23 Track Meet: Ohio Assn Jr Oly Championships Cedarville, OH

July/August

7/9 – Parent Meeting during practice

7/11 – 7/14 Track Meet: Region V Championships (Olivet College – Olivet, MI)

7/22 – 7/28 Track Meet: National Championships (North Carolina A&T) Greensboro NC

TBD – End of Season Picnic

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