Grants Management Update – All You Need to Know about eGMS, Grant Allocations and More
Download
1 / 43

Grants Management Update – All You Need to Know about eGMS, Grant Allocations and More - PowerPoint PPT Presentation


  • 124 Views
  • Uploaded on

Grants Management Update – All You Need to Know about eGMS, Grant Allocations and More. LEADS Conference July 2006. Department of Education Update on Fiscal Issues. Agenda Education Budget Update eGMS Update Grants Management Update Restart School Operations Displaced Students.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Grants Management Update – All You Need to Know about eGMS, Grant Allocations and More' - thelma


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

Grants Management Update – All You Need to Know about eGMS, Grant Allocations and More

LEADS Conference July 2006


Department of education update on fiscal issues
Department of Education eGMS, Grant Allocations and MoreUpdate on Fiscal Issues

Agenda

  • Education Budget Update

  • eGMS Update

  • Grants Management Update

  • Restart School Operations

  • Displaced Students


Education Budget Update eGMS, Grant Allocations and More


Department of education budget update
Department of Education – eGMS, Grant Allocations and MoreBudget Update

FY 06-07 Enrolled Budget

State General Fund - $ 2,712,595,570

Federal - $ 1,359,760,405

Statutory Dedication $ 293,957,265

IAT & Other - $ 92,522,607

Total $ 4,458,835,847


Department of education budget update1
Department of Education – eGMS, Grant Allocations and MoreBudget Update

  • FY 06-07 Appropriations:

    • State Activities $ 117,756,212

    • Subgrantee Assistance $ 1,510,008,187

    • Recovery School District $ 55,028,575

    • Minimum Foundation Program $ 2,727,225,160

    • NonPublic Assistance $ 29,771,816

    • Special School Districts $ 19,045,897


Enrolled budget fy 06 07
Enrolled Budget FY 06-07 eGMS, Grant Allocations and More

  • LA 4 Program - $56.5 million – increase of $3.5 million

  • TANF After School Tutorial - $12 million- increase of $3 million

  • K-3 Reading & Math - $6.5 million – transfer of $4.3 million to K-12 Literacy Pilot Program –comprehensive model for developing reading and literacy at all grade levels

  • Remediation - $11.6 million – decrease of $3.3 million


Enrolled budget fy 06 071
Enrolled Budget FY 06-07 eGMS, Grant Allocations and More

  • K-12 Accountability Rewards - $4.7 million

  • GEE 21 Remediation - $2 million

  • Testing - $14.7 million

  • Distinguished Educators - $3.5 million

  • Adult Education - $ 4.3 million – decrease of $800,000


Enrolled budget fy 06 072
Enrolled Budget FY 06-07 eGMS, Grant Allocations and More

  • GAYLE/Worldbook Online- $664,000

  • National Certified Teacher Stipends - $4.1 million

  • National School Counselor Stipends - $1.250 million

  • National School Psychologists - $840,000

  • Education Excellence Fund - $14.5 million


Federal funding fy 06 07
Federal Funding FY 06-07 eGMS, Grant Allocations and More

  • Title 1 - $283.8 million - $6.1 million increase

    • Allocations reflect special one time 100 percent hold harmless provision.

  • Title II - $64.3 million - $750,000 decrease

  • Special Education – IDEA - $174.5 million - $250,000 decrease


Federal funding fy 06 071
Federal Funding FY 06-07 eGMS, Grant Allocations and More

  • Educational Technology State Grants - $5.7 million - $4.7 million decrease - 45% reduction

  • Title V – Innovative - $1.488 million - $1.5 million reduction – 50%

  • Title IV – Safe & Drug Free – 21% reduction

  • McKinney – Vento Homeless - $1.4 million


eGMS Update eGMS, Grant Allocations and More


Egms update
eGMS Update eGMS, Grant Allocations and More

  • Timelines

    • The rollover of unused funds occurred on July 15th upon submittal of the final 2005-2006 Periodic Expenditure Report (PER).

    • All unused funds were added on the amendment line of your 2006-2007 application including any adjustments to the 05/06 allocations for the charter school reserves.


Egms update1
eGMS Update eGMS, Grant Allocations and More

  • Timelines

    • Unsubmitted Application – Any unused funds will rollover and be added to the amendment line. You will need to modify your budget detail and submit your application.

    • Submitted but Unapproved Application – Once your original applicationhas been approved you will need to create an amendment to budget your unused rollover funds.


Egms update2
eGMS Update eGMS, Grant Allocations and More

  • Approved Application – You will need to create an amendment to budget your unused rollover funds and submit your application for approval.

  • All funds including unused rollover funds will continue to be available to you during the entire grant cycle.


Egms update3
eGMS Update eGMS, Grant Allocations and More

  • The FIFO method is being used to draw from the oldest grant dollars first until they are exhausted.

  • The eGMS System tracks the 15% carryover limitation for Title 1.

  • The Department is committed to getting your application approved as soon as possible so you can access your funds.


Egms update4
eGMS Update eGMS, Grant Allocations and More

  • Enhancements

    • Modified Page Identification – Pages that are changed will be identified allowing review process to focus on modified pages - greatly reducing the review time.

      For instance: When an application that was returned for changes is re-submitted and only one page was modified, then LDE reviewers will know they only need to review that one page instead of the entire application.


Egms update5
eGMS Update eGMS, Grant Allocations and More

  • Enhancements

    • Streamlining of LDE Workflow - LDE review process is being redesigned to reduce review time. Two complete levels of review will be removed. The first level of review will be multi-level (include a program consultant and supervisor) facilitating a more comprehensive initial review reducing the need for secondary modifications. The net result is review levels will be reduced from five to three reviews at the state level.


Egms update6
eGMS Update eGMS, Grant Allocations and More

  • Enhancements

    • Additional system notifications regarding application status change. Two additional notification email fields will be added to the grant contact page. This will allow the district to place email addresses that they want to receive notification of application status changes in addition to the Superintendent.


Egms update7
eGMS Update eGMS, Grant Allocations and More

  • Enhancements

    • Multiple enhancements to SPW (Strategy Planning Worksheet) pages via the use of pre-populated data elements reducing the need for district research and use of outside data sources. This will result in these pages being completed in less time and with greater accuracy. This will also require less time by LDE reviewers on these pages as well.


Grants Management Update eGMS, Grant Allocations and More


Functions and responsibilities
Functions and Responsibilities eGMS, Grant Allocations and More

  • Compute allocations and prepare grant awards

  • Approve applications, budgets, budget revisions, equipment lists and project completion reports

  • Prepare and monitor the annual State Budget Request

  • Maintenance of Effort and Excess Cost


Allocation process
Allocation Process eGMS, Grant Allocations and More

  • Grants Management Budget Unit prepares allocations to be submitted to the BESE Board for approval

  • Formula Allocation

  • Competitive Allocation

  • Competitive Award - Allocation by formula


Grant award notification
GRANT AWARD NOTIFICATION eGMS, Grant Allocations and More

  • After BESE approval, the grant award notification is prepared, signed by the State Superintendent and mailed to the grant recipient


G rant award notification includes
G eGMS, Grant Allocations and Morerant Award Notification includes:

  • Recipient’s name & address

  • CFDA# and CFDA Project Title

    (Federal Funds Only)

  • LDOE Staff Contact – Fiscal and Programmatic

  • Award Information & Period

  • Grant Amount

  • Terms and Conditions

  • Award Determination method


Budget preparation
BUDGET PREPARATION eGMS, Grant Allocations and More

  • Budget Summary - Form SDEB-1

  • Budget Detail - Form SDEB - 1A

    LAUGH / Expenditure Categories


Tips on budgeting
Tips on Budgeting eGMS, Grant Allocations and More

The following are guidelines as to what is considered an administrative cost:

  • General administration or coordination of program, including accounting and payroll functions;

  • Salaries and indirect costs associated with performing administrative functions

  • Activities related to eligibility determinations

  • Preparation of program plan, budget and schedules; and

  • Program monitoring


The review process

Application/budget submission eGMS, Grant Allocations and More

Review by Program/Budget

Corrections made to original forms

Approval granted

Copy of approved application mailed

THE REVIEW PROCESS


Changes to an approved budget
Changes to an Approved Budget eGMS, Grant Allocations and More

  • Budget Revision - SDEB -2

  • Budget Revision Narrative - SDEB-2A

  • Final Budget Revision due by June 1 for grants ending June 30

  • Final Budget Revision due by September 1 for grants ending September 30


Budget revisions
Budget Revisions eGMS, Grant Allocations and More

  • A revision is necessary to request budget changes if any of the following conditions occur:

  • The final grant award notification reflects an amount different from the tentative allocation originally budgeted in the application.

  • Additional/supplemental funds are awarded after the original application.

  • An object code exceeds 25% of the amount budgeted.

  • The program objectives change from the approved application.

  • Refer to instructions in the Quick Reference Guide.


Carryover budgets
Carryover Budgets eGMS, Grant Allocations and More

  • The deadline to submit a carryover budget (if applicable) to carry over funds is 60 days after the beginning of the carryover period

  • The deadline is December 1st for any Federal Programs ending September 30th

  • Please do not submit a decrease budget revision without the carryover budget or vice versa. These two items are to be submitted and approved as a set


Fy 06 07 indirect cost rates
FY 06-07 Indirect Cost Rates eGMS, Grant Allocations and More

  • New indirect cost rates are calculated by the Department annually. Please check with your Business Manager to obtain the correct Indirect Cost Rate for FY 2006-07

  • This is very important - some local school systems are still using the wrong indirect cost rate


Common mistakes
COMMON MISTAKES eGMS, Grant Allocations and More

  • Addition errors

  • Lack of adequate detail information on the Budget Detail

  • Equipment List - Listing of items below $1,000

  • Indirect Cost Calculation (federal funds only)

  • Lack of adequate narratives for increase/decrease budget revisions


Common mistakes continued
COMMON MISTAKES - continued eGMS, Grant Allocations and More

  • Project Completion Reports (PCRs) not matching total reimbursement from the Department of Education

  • Not using the appropriate program name on budgets, budget revisions, PCRs


To visit our website
To visit our website eGMS, Grant Allocations and More

  • Go to- www.louisianaschools.net

  • Tab to the bottom of page

  • Click on Management/Finance tab

  • Click on Education Finance

  • click on Grants

    • This page contains information on the Grants Management:

      Budget Forms

      Quick Reference Guide


Hurricane Education Recovery Act – Restart School Operations and Displaced Students


Restart school operations
Restart School Operations Operations and Displaced Students

  • Louisiana received total of $445.6 million of the $750 million appropriated by Congress

  • First allocation $100 million was made to 18 public school districts/charter schools and 179 nonpublic schools


Restart school operations1
Restart School Operations Operations and Displaced Students

  • This allocation based on

    • Number of days schools closed used as measure of severity

    • Number of students enrolled in schools on October 1, 2004

    • Per pupil amount

    • Public and nonpublic allocations based on same criteria


Restart school operations2
Restart School Operations Operations and Displaced Students

  • Second allocation of $132.6 million made to 9 school districts and $14 million to 32 nonpublic schools for schools that will not reopen until the 2006-2007 school year.

  • Third and final allocation will be made according to needs criteria to be determined.


Restart school operations3
Restart School Operations Operations and Displaced Students

  • Request for Funds must be completed to draw down dollars

  • Nonpublic Schools - The Department will be handling the purchased services (utilities, debris removal, telephones) and the procurement of supplies and equipment for the nonpublic schools.


Emergency impact aid for displaced students
Emergency Impact Aid for Displaced Students Operations and Displaced Students

  • Provides assistance to local school systems for the cost of educating students enrolled in public and nonpublic schools that were displaced by the hurricanes during the 2005-2006 school year.

  • Funds were distributed according to the number of displaced students on four count dates:

    • October 3, 2005

    • December 1, 2005

    • February 1, 2006

    • April 3, 2006.


Emergency impact aid for displaced students1
Emergency Impact Aid for Displaced Students Operations and Displaced Students

  • Louisiana has received $212 million for all four quarters

  • Funding amount is $1,095 per regular education student and $1,369 per special education student

  • Congress has approved a supplemental appropriation of $235 million for Displaced Students.

  • More details concerning the supplemental appropriation will be forthcoming as information becomes available.


Questions
Questions? Operations and Displaced Students

  • [email protected] or [email protected]

  • Phone: (225) 342-4989

  • Fax : (225) 219-4205


ad