Student cycle reporting for eschoolplus 2013 2014
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Student Cycle Reporting for eSchoolPlus 2013-2014. APSCN. Helpful Documents. APSCN website for eSchoolPlus documentation : http:// www.apscn.org/eschool/eschool.htm SMS Required Fields for State Reporting SIS Code Conversion Chart ALE Coding State Reporting Advanced Searches

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Helpful documents
Helpful Documents

  • APSCN website for eSchoolPlus documentation: http://www.apscn.org/eschool/eschool.htm

    • SMS Required Fields for State Reporting

    • SIS Code Conversion Chart

    • ALE Coding

    • State Reporting Advanced Searches

  • APSCN website for ADE Contact Information: http://www.apscn.org/sis/sis.htm

    • Contact List 2013/2014

  • Statewide Information System site: https://adedata.arkansas.gov/sis/

    • SIS Manual 2013-2014

    • Cycle Instructions for Web-Based System

    • Certification of Data Accuracy

    • Statement of Assurances


Helpful documents con t
Helpful Documents (con’t)

  • Course Code Management System (CCMS) site: http://adedata.arkansas.gov/ccms

    • Course Code Management System as stated in Commissioner’s Memo LS-12-021 08/30/2011

  • Job Code Management System (JCMS) site: http://adedata.arkansas.gov/jcms


District
District

  • The 7 digit State Equivalency Code pulls in Cycles 1 through 9.

    Menu Access:Administration > System Setup > District > District (Preferences tab)


District1
District

  • The districts mailing address and phone number pull in Cycles 1 through 9.

    Menu Access:Administration > System Setup > District > District (Contact Information tab)


District2
District

Menu Access: Administration > System Setup > District > District Data Entry > District Demographics (click on district name link)


Gpa summary
GPA Summary

  • GPA Type pulled is determined by the District Configuration’s State Rank Type field.

    Menu Access: Student Center > Mark Reporting > GPA Summary


Building
Building

Menu Access: Administration > System Setup > Building > Building (Main tab)


Building1
Building

Menu Access: Administration > System Setup > Building > Building (Preferences tab)


School demographics
School Demographics

Menu Access: Administration > System Setup > Building > Building Data Entry > School Demographics


School demographics1
School Demographics

Menu Access: Administration > System Setup > Building > Building Data Entry > School Type Indicator


Calendar
Calendar

Menu Access: Registration Center > Setup > Calendars

  • Collected in Cycles 1-7.

  • Calendars should be as accurate as possible for Cycle 1 submission.

  • Commissioner’s Memo FIN-09-088 6/4/09

    States that five (5) extra days should be built into the calendar as non membership days using the Day Type of XDY.

  • Attendance quarter days should be between 40 and 50 days.


Staff information district
Staff Information - District

Menu Access: Registration Center > Staff Information


Staff information building
Staff Information - Building

Menu Access: Registration Center > Staff Information


Demographics registration
Demographics – Registration

Menu Access: Student Center > Demographic > Registration


Demographics personal
Demographics – Personal

Menu Access:

Student Center >

Demographic >

Personal


Demographics personal continued
Demographics – Personal (Continued)

Menu Access:

Student Center >

Demographic >

Personal


Demographics academic
Demographics – Academic

Menu Access:

Student Center >

Demographic >

Academic


Demographics contacts
Demographics – Contacts

Menu Access: Student Center > Demographic > Contacts


Demographics addresses
Demographics – Addresses

Menu Access: Student Center > Demographic > Addresses


Demographics sis misc items
Demographics – SIS/Misc Items

Menu Access: Student Center > Demographic > SIS/Misc Items


Demographics programs
Demographics – Programs

Menu Access: Student Center > Demographic > Programs > ARRS – Residency


Residency
Residency

New Residency Codes (ACT 1469)

  • “1 – Resident Home School No ADM” is used when a Home-schooled student is participating in the resident school’s sports program and are not enrolled in a credit-bearing course.

  • “2 – Resident Home School with ADM” is used when a Home-schooled student is participating in the resident school’s sports program and are also enrolled in a credit-earning course.


Demographics programs1
Demographics – Programs

Menu Access: Student Center > Demographic > Programs > ARELL – ELL Entry/Exit


Gifted talented
Gifted &Talented

Dr. Mary Kathryn Stein, Program Coordinator

ADE Gifted & Talented and Advanced Placement

Phone: 501-682-4224

Email:[email protected]


Demographics programs2
Demographics – Programs

Menu Access: Student Center > Demographic > Programs > ARGT – Gifted/Talented


Demographics ssn correction
Demographics – SSN Correction

Menu Access: Student Center > Demographic > SSN Correction


Demographics pull out teachers
Demographics – Pull-Out Teachers

Menu Access: Student Center > Demographic > Pull Out Teachers


Demographics entry withdrawal
Demographics – Entry/Withdrawal

Withdrawal Code and Withdrawal Date

  • Dropout counts are determined by the withdrawal code used.

  • The Dropout and Retention data will pull in cycle 3 (due November 15).

  • Early Graduates should have a drop code of 140 and should have a status of Inactive.


Demographics entry withdrawal1
Demographics – Entry/Withdrawal

Menu Access: Student Center > Demographic > Entry/Withdrawal


Attendance
Attendance

  • Day Totals and Interval Calculations must be run prior to attendance cycles which are in cycles 3, 5, 6, and 7.

  • Day Total Calculation must be completed before running Interval Calculations.

  • Attendance quarters must be between 40 and 50 days


Discipline
Discipline

  • When adding an Incident be careful to select the appropriate building for the Offender.

  • All Incidents must have an Offender added with the Action taken.

  • All Actions of Suspension and Expulsion (codes 01-04 and 11-18) must have a the number of days suspended or expelled entered in the duration fields.


Discipline1
Discipline

Menu Access:

Student Center >

Discipline >

Incident List


Discipline2
Discipline

Menu Access:

Student Center >

Discipline >

Incident List


Scheduling master schedule
Scheduling – Master Schedule

Menu Access:

Scheduling Center

>Master Schedule

> Master Schedule


Scheduling master schedule continued
Scheduling – Master Schedule (Continued)

Menu Access:

Scheduling Center

>Master Schedule

> Master Schedule


Scheduling master schedule1
Scheduling – Master Schedule

  • Verify that the correct course code numbers are being used by checking the Course Code Management System for the MOST CURRENTcodes (http://adedata.arkansas.gov/ccms).

  • Use Concurrent Credit teacher for concurrent credit classes taught by college instructor.


Scheduling course sis data
Scheduling – Course SIS Data

Menu Access: Scheduling Center > Master Schedule > Course SIS Data


Scheduling hqt
Scheduling – HQT

  • HQT (Highly Qualified) – indicates how the teacher is highly qualified to teach the course

    • 1 – Passed Content Test

    • 2 - Housse

    • 3 – Teacher/Degree/NBC

    • 4 – Multi-Subject Housse

    • 5 - No

    • 6 – Not Applicable

  • It is recommended that the HQT status be reviewed on ALL master schedule records.


Scheduling distance learning
Scheduling – Distance Learning

  • Distance learning courses should be designated Distance Learning on the Course SIS Data screen.

  • The distance learning teacher should be reported, not the room monitor.

  • Distance Ed Provider: Indicates the organization providing the distance learning instruction.


Scheduling alternative environment
Scheduling – Alternative Environment

  • All students in an ALE program must have courses scheduled.

  • All ALE courses must have the Alternative Ed field marked “Y”.

  • All ALE courses should indicate the MINUTES PER DAYthe course meets.


Scheduling ale fte calculation
Scheduling – ALE FTE Calculation

(ALE Minutes Per Day ÷ Minutes in School Day)

Multiplied by

(ALE Days ÷ Total Days in Year) =  ALE FTE

Example

(360 ÷ 360) x (45 ÷ 178) = .26 ALE FTE

1.0 X .26 = .26


Scheduling common errors in coding ale
Scheduling – Common Errors in Coding ALE

  • Student Curriculum code not changed to AE at the time student enters ALE.

  • Master schedule courses not indicated as Alternative Environment on the Course SIS Data screen.

  • Master Schedule courses do not have Course Minutes on the Course SIS Data screen.

  • Schools other than high school not following ALE process.

  • Failure to verify the accuracy of ALE days in SIS Reports.


Scheduling concurrent credit
Scheduling – Concurrent Credit

  • The College Credit field is used in conjunction with Institution Issuing Credit field.

  • Concurrent Credit courses should have the College Credit field checked and the institution that is providing the concurrent credit course indicated in the Institution Issuing Credit field.


Scheduling course minutes
Scheduling – Course Minutes

  • Course Minutes is required for Elementary Art, Music and PE. These courses must be entered in minutes per week.

  • All ALE courses require entries in the Course Minutes field to be included in the calculation. Minutes per day would be used for ALE courses.


Scheduling other course sis data
Scheduling – ‘Other’ Course SIS Data

  • Not Included in Cycle 2 – Used to indicated that a course-section should NOT be pulled for cycle reporting.

  • Vocational LEA – Used to indicate the Vocational or secondary Center that this course-section is being taken.

  • Special Education – Used to indicate that the course-section is taught in a Special Education environment offered exclusively to Special Ed students.

  • Kindergarten Overage Flag – Used to indicate that this course-section has more students than allowed but is acceptable due to having a teacher aide.


Mark reporting
Mark Reporting

Menu Access: Student Center > Mark Reporting > Report Card Summary


Mark reporting1
Mark Reporting

Menu Access:

Student Center >

Mark Reporting >

GPA Summary


Medical
Medical

  • Hearing Screening information for each student will be pulled in Cycle 7.

  • Scoliosis Screening information for each student will be pulled in Cycle 7.

  • Vision Screening information for each student will be pulled in Cycles 3 and 6.

  • All screening that have a Referral require a Follow-up

  • Immunizations for students in grades KF & 07 will pull in Cycle 3.



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