Budget Manager II

1. Budget Manager II Financial Affairs

2. Agenda • Purchasing Methods • eProcurement • Additional Purchasing Resources • Accounts Payable

3. Purchasing Methods

4. Purchasing Methods • Vendor Selection / Preferred Vendors • Direct Buy Methods • ProCard • Reimbursements • Voucher check • Purchase Orders

5. Special Situations Additional consideration should be given to: • Gift purchases (e.g. gift cards, other taxable income) • International payments • Crossing fiscal years • Grant purchases • Large purchases • Conflicts of Interest • Vehicle purchases/leases

6. Purchase Orders • Required if over $2,500 • Or if technology over $500 • If over $25,000 • Contract review process • Bidding policy

7. Purchase Orders • Approval Processes: • Over $25,000  Requires Procurement Director approval • Over $75,000  Requires Treasurer’s Approval • Grants  Requires OSPR and/or Restricted Accounting approval • Fixed Assets  Requires Financial Accounting approval • Technology Over $10,000  Requires IS and EVP/Provost approval • Vehicles  Requires Risk Management Approval

8. eProcurement Start in Campus Connection

9. Additional Purchasing Resources

10. Additional Resources Procurement Services & Accounts Payable Website http://www.depaul.edu/~procure • More information on purchasing/payment processes • Preferred vendors • News • Forms • Personal discount programs

11. Additional Resources Financial Affairs http://www.depaul.edu/~faffairs/ University Policies and Procedures http://policies.depaul.edu Office of Institutional Compliance http://compliance.depaul.edu Office of the General Counsel http://condor.depaul.edu/~ogc/ Office of Sponsored Programs and Research (OSPR) http://ospr.depaul.edu Advancement http://giving.depaul.edu

12. Accounts Payable