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Post-Award Contract Administration

Post-Award Contract Administration. ESC/PKO Major Lisa Gambrel 16 March 2011. Overview. ESC Contracting Importance of Post Award Contract Administration Key Contract Administration Actions Contract Administration Process Required Input Tools and Techniques Available for Use

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Post-Award Contract Administration

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  1. Post-Award Contract Administration ESC/PKO Major Lisa Gambrel 16 March 2011

  2. Overview • ESC Contracting • Importance of Post Award Contract Administration • Key Contract Administration Actions • Contract Administration Process • Required Input • Tools and Techniques Available for Use • Desired Outcome • Measuring Success

  3. Contracting at the Electronic Systems Center ESC/PK Directorate of Contracting ESC/PK Staff Divisions AFPEO Enterprise Logistics AFPEO Battle Management AFPEO Enterprise Information Sys AFPEO Cyber and Netcentric ESC/PKO Operational Contracting Division AFPEO C2ISR ESC/CAA Contracting Professionals are integrated within these organizations. The Directorate of Contracting mission is to develop and maintain an integrated/highly trained workforce to effectively acquire products/services that meet the needs of the warfighter (on time, on cost) while adhering to the core values of the Air Force.

  4. Why is Contract Administration so Important? Report of the “Commission on Army Acquisition and Program Management in Expeditionary Operations” “Poor Government Administration of Contracts Risks Billions in Losses” -- Government Executive, 2010 More than just “sealing the deal” Should not be an afterthought Expended Pre-Award Efforts Government Audits Vital to success

  5. Key Actions of Contract Administration Can be straightforward or complex Contract Administration Plan Ensuring Contract Compliance Effective Communication Contract Changes Invoicing and Payment Resolving Claims and Disputes

  6. Contract Administration Process Key Process Inputs Tools and Techniques • Contract • Plans • Schedule • Work Results • Change Requests Desired Outcomes • Project Management Discipline • Contract Analysis and Planning • Pre-performance Conference • Performance Measurement • Performance Reports • Payment Process • Contract Change Mgt Process • Dispute Resolution Process • Contract Closeout Process • Performance • Documentation • Payment • Completed Work

  7. Required Input Contract Plans and Schedule Work Results Change Requests Invoices

  8. Tools and Techniques Project Management Discipline Contract Analysis and Planning Pre-performance Conference Performance Measurement and Reports Payment Process Contract Change Management Process Dispute Resolution Process Contract Closeout Process

  9. Desired Outcomes Performance Documentation Payment Completed Work

  10. Measuring Success Joint Government – Contractor Maintaining Open Communication Timely delivery of quality products and services Responsive corrective actins to problems Compliance Effective Change Management

  11. QUESTIONS?

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