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Facilities & Administrative Costs and Sponsored Programs at Chico State

Facilities & Administrative Costs and Sponsored Programs at Chico State . March 27, 2012. Sponsored Programs. Supporting the Scholarship of Discovery. Sponsored Programs Supporting Professional Development. The Enterprise of Sponsored Research. $650,000,000 in the CSU system in 2009-10

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Facilities & Administrative Costs and Sponsored Programs at Chico State

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  1. Facilities & Administrative Costs and Sponsored Programsat Chico State

    March 27, 2012
  2. Sponsored Programs Supporting the Scholarship of Discovery
  3. Sponsored ProgramsSupporting Professional Development
  4. The Enterprise of Sponsored Research $650,000,000 in the CSU system in 2009-10 Supports research projects otherwise unpaid for by general fund Allows faculty to build professional development dossier, enrich teaching Engages students in real-world, hands-on learning Provides resources to campus
  5. Supporting Sponsored Projects Prior to WWII, federal government only provided funding for the direct costs of University research Since the war, federal agencies recognize the benefit received from university research warrants supporting the F&A (indirect) on research costs Federal regulations prescribe the process for establishing the F & A rate for each university
  6. Direct vs. F&A Costs Direct costs are readily assignable to a specific project or activity. F&A costs are incurred for common or joint objectives, e.g., shared services.
  7. Examples of direct costs Salaries and fringe benefits Travel Operating expenses Materials and supplies Expendable equipment (under $5000) Postage/shipping Printing Equipment (over $5000) Subcontracts Student support: stipends or tuition
  8. Examples of F & A costs F = Facilities Costs Depreciation on buildings & equipment Interest on debt Repairs & maintenance Utilities Custodial costs Library costs
  9. Examples of F & A costs A= Administration Institution-wide administration Business & Finance HR President Provost and Deans Departmental administration Chairs Sponsored projects administration RESP Foundation Administration
  10. Who determines the federal F & A rate? Federal regulations prescribe calculations University and Foundation work together to prepare rate proposal to federal Department of Health/Human Services every 4 years to 5 years Based on audited financial statements and supporting documentation DHHS reviews proposal and negotiates rates
  11. How does DHHS calculate the rate? F & A Rate = Facilities + Administrative Costs ÷ Modified Total Direct Costs (MTDC)
  12. What is MTDC? Total direct costs (TDC) less: - Equipment at $5000/item and over - Amount of subcontracts over $25,000 - Student support (i.e., stipends,scholarships, tuition remission) - Capital improvements - Off-campus rent/utilities
  13. What was Chico’s proposal? Total F & A Costs = $70 million CSU, Chico = $66.2 million Research Foundation = $3.8 million Total MTDC = $127 million CSU, Chico = $104 million Research Foundation = $23 million
  14. Chico’s Rate Calculation F & A = $70 Million =55% MTDC$127 Million Eventually negotiated with DHHS 44% on campus 23% off campus
  15. What are the current Chico State rates? Federal on-campus projects – 44% MTDC* Federal off-campus projects – 23% MTDC State/local government/NPOs – 30% MTDC Agency published rates – capped Not allowed by sponsor *MTDC = Modified Total Direct Costs
  16. In general, proposals to for-profit entities should utilize a rate of 44% MTDC.
  17. How much F&A is collected? Research Foundation – FY 09/10 Total grant & contract expenses = $27.5 M Total direct costs = $24.8 M Total F & A recovered = $2.7 M Average “recovery rate” = 10.8% Chico is in the lower half of CSU system for percentage of F & A recovery
  18. CSU Auxiliary Organization Association Data Warehouse – Comparisons FY 09/10
  19. How is F & A Spent? Research Foundation General Fund Operations 25/35 Main Debt Service & O/M Incentive Awards to Units & PIs Capacity Awards to Units IRG Foundation Scholars Grants Outstanding Professor/Scholar Awards Emergency Equipment Fund President’s Discretionary Fund Reimbursement to Campus for Facilities Use* *Effective 7/1/12
  20. The Research Foundation: Auxiliary with Fiduciary Responsibility Foundation Administration Office Human resources Risk management Property management Enterprise management Office of Research and Sponsored Programs Internal Research Grants Training & faculty professional development Pre-award support to Principal Investigators Contract review and negotiation Post-award management of grants/contracts Post-award audits & close outs Foundation’s cost of doing business ~17.9 %
  21. Cost of Business vs. F & AFY 10/11 G & C direct expenditures = $24.8M G & C w F& A < 17.9% = $19.6M Only 21% of G & C expenditures recovered the Foundation’s cost of business Unrecovered F& A @ 17.9% = $2.1 M
  22. Resources Provided by Foundation 14 Years of Support to the Campus
  23. F&A Recovery at Chico State Opportunity = 44% Reality = 10.8% Minimum Goal = 18% campus average
  24. What’s Next? As state funding for the campus continues to decline, funds from sponsored research projects is more important than ever. RESP will work in partnership with faculty and staff to help sponsors understand the importance of F & A recovery.
  25. Questions? Comments? Handouts available at: http://www.csuchico.edu/resp/formspoltravel/policies/facadm.shtml
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