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South Carolina 2014 SCPASS March & May Pretest Workshop Welcome! A draft of this presentation has been posted to eDIRECT . We will begin shortly. PowerPoint PPT Presentation


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South Carolina 2014 SCPASS March & May Pretest Workshop Welcome! A draft of this presentation has been posted to eDIRECT . We will begin shortly. WebEx Housekeeping. Contacting DRC. STC/TA Training Tool. 4. What’s New for 2014?. NEW!. Seating Charts. NEW!.

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South Carolina 2014 SCPASS March & May Pretest Workshop Welcome! A draft of this presentation has been posted to eDIRECT . We will begin shortly.

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South Carolina 2014 SCPASS March & MayPretest WorkshopWelcome! A draft of this presentation has been posted to eDIRECT.We will begin shortly.


WebEx Housekeeping


Contacting DRC


STC/TA Training Tool

4


What’s New for 2014?

NEW!

TAM p. 3


Seating Charts

NEW!

Return seating charts in Security Checklist envelope

  • DRC will provide graph paper for seating charts.You may use another format if preferred.

  • Include the following information:

  • Grade and subject tested

  • TA and Monitor names

  • Student names in boxes where seated

TAM p. 3


SCPASS March Key Dates


SCPASS May Key Dates


SCPASS Key Dates


Questions


Inventory Materials

TAM p. 31; DTCS p. 1


  • Consider whether any materials can be reused before ordering additional materials.

  • Use the Intra-district Transfer Form to transfer materials between schools in your district.

Additional Materials

  • Materials such as Oral Administration Scripts, CD-ROMs, and Sign Language DVDs may be reused.

  • Use before placing an additional materials order.

  • Put note on Security Checklist.

  • Form is available on eDIRECT under SCPASS Spring 2014 documents.

TAM pp. 31; DTCS p. 2


Additional Materials

DTCS pp. 2, 11


  • Districts will be charged for:

  • Districts will NOT be charged for:

Additional Materials

  • Materials not ordered via online enrollment (Dec. 9-Jan. 10)

  • Materials needed due to a change in the student’s IEP following precode submission

  • Materials for a new student

  • Materials to replace those damaged during shipment

  • Materials ordered but not received


  • Security Checklists are used to track and monitor the distribution and receipt of secure materials.

Security Checklists

  • Districts elect whether schools use electronic or paper security checklists.

  • Security Checklists contain spaces to:

  • Sign out and sign in materials to/from STCs and TAs.

  • Indicate the date materials were packaged for return.

  • Record notes to indicate if materials were damaged, destroyed, etc.

TAM pp. 13, 14, 31, 35, 36, 39; DTCS p. 1


Security Checklists – Paper

  • School Security Checklists – 3-part colored paper

  • STC retains yellow copy

  • DTC retains pink copy

  • White copy is returned to DRC in security checklist envelope

TAM pp. 13, 36


Security Checklists – Electronic

TAM p. 14, 35, 39; DTCS pp. 1, 7


  • Security Checklists –Electronic

TAM p. 14; DTCS p. 1


Manuals


Manuals


  • Read to all students

  • Used with all test booklet types

  • Provided for all subjects

TAM Administration Directions

  • TAs must read aloud what is printed within the shaded “SAY” boxes

  • TAs may repeat directions as needed

  • Form A

  • Loose Leaf

  • Large Print

  • Form C Braille

  • Form C Sign Language

  • Directions for Answer Document Coding – page 53 (Writing Day 1 & ELA)

  • Writing Day 1 – page 58

  • Writing Day 2 – page 63

  • ELA – page 68

  • Mathematics – page 72

  • Science and Social Studies – page 78

Note: If customized administration materials (Oral Administration Scripts, audio CD-ROMs, Signed Administration Scripts, ASL DVDs) are being used, begin the test administration with the directions in the TAM, then proceed to the customized administration materials when instructed to do so.

TAM pp. 53–84


Subjects Tested


  • The documents listed below will be posted to eDIRECT and/or the SCDE Web site:

Documents

  • Test Administration Manual

  • District Test Coordinator’s Supplement

  • Electronic Security Checklists

  • Packing Lists

  • Additional Materials Order, Intra-District Transfer, and Scoring Request Forms


Test Booklets


Answer Documents


  • Answer documents are:

  • Preprinted with student name

  • Based on January precode file

  • Packaged by grade and distribution unit

  • Used for all test booklets and form types (A, A-LP, A-LL, C-BR, C-SL).

Answer Documents

  • Note: Instructions for coding the form type are read to students in the SCPASS TAM administration directions.

TAM pp. 32–35, 53–57, 64–65, 69, 73–74, 80–81


  • Students record extended-writing and multiple-choice responses in one scannable answer document for Writing (March).

  • Day 1 “Time to Write” topic (page 4)

  • General Directions (page 4)

  • Writing Checklist (page 4)

  • Scoring Rubric (page 5)

  • Lined pages for student’s Day 1 extended-response (pages 6 & 7)

  • Day 2 multiple-choice responses (back cover)

Answer DocumentsMarch


Answer DocumentsMay

ELA

Science

Social Studies

Math


  • Form A Test Booklet

  • Form A Oral Administration Script (OAS)

  • Form A Audio CD-ROM (grades 5-8 only)

Test Materials – Form A

  • Standard regular print

  • Student responses are recorded in separate answer document

  • For use with a Form A test booklet (regular print, large-print, or loose-leaf)when oral administration is specified in a student’s IEP or when specified as an accommodation for an ESOL/LEP student

  • Can be used for Form A oral administration instead of an OAS

  • PC-compatible (for use with a computer only)

  • Not compatible with Apple computers

TAM pp. 22, 27, C-8–C-10, D-3


  • Large-Print package includes:

Large Print Form A-LP

  • Form A Large-Print test booklet (9 x 11-inch spiral-bound book with 18-point font and enlarged graphics)

  • Large-Print TA Notes

  • Ruler (math grades 3-5)

  • Protractor (math grade 5)

  • Reference sheet (math grades 6-8)

  • Periodic Table (science grade 7)

  • Preprinted answer documents are provided separately.

  • Studentmarks multiple-choice answers for all tests in large-print booklet; the TA must transcribe all multiple-choice responses into the answer document for March and May.

  • For March Day 1 Writing, student writes extended-response on lined pages in large-print booklet.

TAM pp. C-8, C-9, C-14, C-22, D-5


  • Loose-Leaf package includes:

Loose Leaf Form A-LL

  • Form A Loose-Leaf test booklet (single-sided pages bound in 3-ring binders for each subject; one item per page for math, science, and social studies)

  • Ruler (math grades 3-5)

  • Protractor (math grade 5)

  • Reference sheet (math grades 6-8)

  • Periodic Table (science grade 7)

  • Preprinted answer documents are provided separately.

TAM pp. C-8, C-9, C-14, D-5


Sign Language Form C-SL

  • Preprinted answer documents are provided separately.

TAM pp. C-8, C-9, C-14, D-5


Braille Form C-BR

  • Preprinted answer documents are provided separately.

  • The TA must transcribe all multiple-choice responses into the answer document for March and May.

  • For March Day 1 Writing, the contractor will transcribe Braille

  • extended-responses.

TAM pp. C-8, C-9, C-14, C-19, C-22


  • Typed/Separate Paper Responses (March Writing Only)

  • For the Day 1 Writing extended-response item, students may type or write their responses on separate paper, including bold-line or other special paper. Typed/separate paper responses must be taped into students’ answer documents. (Refer to pages C-14, C-15, C-22, & C-23 of the TAM. Also see slides 71 & 72.)

  • Responding in Test Booklet

  • If a student marks multiple-choice responses directly in the test booklet, the TA must transcribe all responses into the student’s scannable answer document. (Refer to pageC-20 of the TAM.)

Response Options

TAM pp. C-5, C-14, C-15, C-19, C-22, C-23


Oral AdministrationForms A, A-LP, and A-LL

  • Form A Audio CD-ROMs

  • Produced for grades 5-8, all subjects

  • For use with a computer

  • Expires the day after the last day of make-up testing: March 26 and May 17

  • Can be used for make-up testing

  • Form A Oral Administration Scripts

  • Produced for all grades and subjects

Note: All oral administrations must begin withthe administration directions in the TAM.

TAM pp. 23, C-5, C-8, C-10–C-12, D-3, E-14


Customized AdministrationForms C-BR and C-SL

Note: All oral and signed administrations must begin with the administration directions in the TAM.

TAM pp. 23, C-5, C-8–C-13, D-5, E-14


Identifying Answer Documents

TAM pp. 32, 33, 47, A-1, A-2


New Student Labels(May Only)

TAM pp. 32, 33, A-1


Sample New Student Label(May Only)

TAM p. A-1


Override Labels

TAM pp. 32, 33, 47, 48, A-1, A-2


Sample Override Label

TAM pp. A-1


Home SchoolOverride Labels

TAM pp. 33, A-2


Sample Home SchoolOverride Label

TAM p. A-2


Do Not Score Labels

TAM pp. 33, 38, A-2


Labeling Answer Documents – Do Not Score Labels

TAM pp. 33, 38, A-2


Returned in

a box designated for scorable materials

Will this answer documentbe scored?

Yes.

The Preprinted Student Label was correctly applied and the answer document was returned in a box designated for scorable materials.


Returned in

a box designated for scorable materials

Will this answer documentbe scored?

Yes.

The Override Label was correctly applied and the answer document was returned in a box designated for scorable materials.


X

Returned in

a box designated for scorable materials

Will this answer documentbe scored?

No.

Even though the answer document was returned in a box designated for scorablematerials, there was no label applied. The answer document will not be scored.


X

Returned in

a box designated for nonscorable materials

Will this answer documentbe scored?

No.

Even though an Override Label was correctly applied, the answer document was returned in a box designated for nonscorable materials. It will not be scored.


X

Will this answer documentbe scored?

No.

The answer document had a Do Not Score label applied. It will not be scored.


Sample of Preprinted Data

Coding Preprinted Documents

Handcoding student name is optional for preprinted answer documents, but is recommended

TAM pp. 23, 32, 34, 47, E-14


Top of Page 2 (March & May Answer Documents)

Coding Preprinted Documents

Code the fields not submitted via precode

TAM pp. 23, 32, 34, 47, B-5, B-10, E-14


Write information on override label and apply to designated area.

Anna Jones

Coding Non-precoded Documents

Jason Smith

9/20/99

Handcoding student name is mandatory for non-precoded answer documents.

TAM pp. 23, 32–34, 47, 48, E-14


Top of Page 2 (March & May Answer Documents)

Coding Non-precoded Documents

Code all applicable fields.

TAM pp. 23, 32–34, 47, 48, B-5, B-10, E-14


March Writing Answer Documents – Bottom of Page 2

Coding of Answer Documents

Code all applicable fields.

  • IEP Invalidation Bubble

  • This bubble should be darkened if:

  • A student receives a non-standard accommodation that is not

  • specified in the IEP and/or

  • The IEP team determines that the test administration is not valid.

TAM pp. 12, 23, 34, 35, 47, B-5, C-25, E-14


May Answer Documents – pages 2 & 3

Coding of Answer Documents

Code all applicable fields, per subject.

Note: IEP Invalidation Bubble may be marked for each subject.

TAM pp. 23, 34, 35, 47, B-10, B-11, C-24, C-25, E-14


  • Print Test Administrator Name:

  • page 2 (March)

  • pages 2 and 3 (May)

Coding of Answer Documents

Patrick Zimmer

Test Administrator Name:

Print the first and last name of the test administrator on the line provided in the answer document for each subject .

TAM pp. 23, 35, B-10, B-11, E-14


  • Bubble Test Administrator Initials:

  • page 2 (March)

  • pages 2 and 3 (May)

Coding of Answer Documents

Bubble TA Initials:

Bubble the first, middle, and last initial of the test administrator in the grids provided in the answer document for each subject .

NEW!

Patrick Zimmer

TAM pp. 23, 35, B-10, B-11, E-14


Instructions for coding form type are included in administration directions.

Coding Form Type onAnswer Documents

Students code this information on the answer document.

Note: Form Type must be coded correctly or student responses may not be scored with the appropriate answer key. If the Form Type field is not bubbled, the test will be scored as Form “A.”

TAM pp. 64 & 65, 68 & 69, 73 & 74, 80 & 81


ADRF is used to indicate the number of answer documents being returned.

Answer Document Return Form(Electronic)

Located on eDIRECT.

Enter the quantity of answer documents for shipment 1 and/or shipment 2.

Complete Fall Assignment information, if necessary.

The answer document total is automatically calculated.

TAM pp. 33, 39, B-3


Fall Assignment Data Grid

TAM pp. 33, 39, B-3, B-5, B-10


Questions


Science and Social StudiesAssignment Lists

TAM pp. 22, 26, 31, E-13, E-17


Science and Social StudiesAssignment Lists

TAM pp. 22, 26, 31, E-13, E-17


Science and Social StudiesAssignment Lists (via eDIRECT)

Example

TAM pp. 26, E-17


Use the interactive program called Student Registration, which is accessible through eDIRECT

Assigning Science or SocialStudies Tests to New Students

Automatically assigns science or social studies tests to new students

New students are those who entered school after the March precode update file

Available April 22 through May 16 (last day of make-up testing)

TAM pp. 26, E-17


Assigning Subjects for New Students

PowerSchool number may be entered.


Assigning Subjects for New Students


STC Return Proceduresfor All Return Shipments

May 13 and May 20

March 27

STCs must read and follow return procedures in TAM (pages 37–44).

Confirm that all scorable answer documents have preprinted information or a label applied.

Ensure that accommodation codes have been accurately bubbled.

TAM pp. 37–44, C-24, C-25


STC Return Proceduresfor All Return Shipments

  • Place on any unused preprinted answer documents or used answer documents that should not be scored

  • Use and sign security checklists (paper or electronic)

  • Do Not Score Labels

  • Security Checklists

  • Place in Security Checklist envelope

  • Seating Charts

  • Complete electronic ADRF on eDIRECT

  • ADRF

TAM pp. 37–39


Type or write “Final Response” and student’s full name and answer document security number on each page.

Establish proper margins for extended response pages.

Cut out and tape the student’s response on the “Final Draft” pages in the answer document.

Typed/Separate Paper Responses(Applies only to Writing)

Return answer documents with taped separate responses in the red “Response Envelope.”

TAM pp. 39, 40, 50, C-14, C-15, C-22, C-23, C-25


Responses on Separate Paper

The response taped on the “Final Draft” pages of the answer document will be considered the student’s final response.

Scores for incorrectly returned separate paper responses will be available only at the district’s expense.

Multiple-choice responses that are not transcribed into the answer document or are returned on separate paper will not be scored.

TAM pp. 39, 50, C-14, C-15, C-22, C-23, C-25


Typed/Separate Paper Responses for Students Using Form A, Loose-Leaf, and Sign Language

March Writing – Special Return Instructions

Provide the required student information on each sheet as specified on page C-22 of the TAM.

Tape typed/separate responses into the student’s answer document. Instructions are on pages C-22 and C-23 of TAM.

Place answer document in red “Response Envelope.”

Put the red “Response Envelopes” in a scorablebox.

TAM pp. 39, 50, C-14, C-15, C-22, C-23


Form A Large-Print

Form C Braille

March Writing – Special Return Instructions

Place test booklet AND answer document in red “Response Envelope”

Place all materials in plastic bag provided for return

Put the red “Response Envelopes” for Large-Print and all Braille materials in a scorablebox.

TAM pp. 39, 50, C-14, C-15, C-22, C-23, C-25


Special Return ProceduresBraille Form C-BR

TAM pp. 39–42


  • Materials will be returned via ADS.

  • Deadline is Thursday, March 27.

  • An ADS representative will begin calling districts by Tuesday, March 25 with a reminder of the test materials return deadline.

  • See pages 2–7 of the DTCS for return procedures.

DTC Return ProceduresMarch 27

  • Store boxes of test materials in a secure place until they are picked up.

DTCS pp. 2–7


  • Separate school boxes into groups according to color of return shipping label – purpleor tan.

DTC Return ProceduresMarch 27

Ensure that each scorable box has a purple return shipping label.

Ensure that each nonscorable box has a tan return shipping label.

DTCS pp. 2–7


DTC Return ProceduresMarch 27

  • District Scorable boxes contain:

  • Answer Documents for home school students (if returning in district box)

  • District’s Red Response Envelope containing typed/separate paper responses for home school students (if applicable)

DTCS pp. 2–7


DTC Return ProceduresMarch 27

  • District

  • Nonscorableboxes contain:

  • Remaining home school test materials (if returning in district box)

  • All secure district overage materials

  • School envelopes containing white copies of the school security checklist (if returning in district box)

  • District envelope containing white copies of the district security checklist

DTCS pp. 2–7


  • Materials will be returned via ADS.

  • Shipment 1 deadline is Tuesday, May 13.

  • An ADS representative will begin calling districts by Friday, May 9with a reminder of the test materials return deadline.

DTC Return ProceduresMay 13– Shipment 1

  • - Collect boxes of test materials from schools.

  • Collect home school test materials from STCs (if returning in district box).

  • Ensure all home school scorable answer documents have override labels.

  • Make sure all appropriate fields have been coded.

  • Store materials in a secure place until they are picked up.

  • Separate school boxes by return shipping label color – pink or gray.

DTCS p. 8


  • Materials will be returned via ADS.

  • Shipment 2 deadline is Tuesday, May 20.

  • An ADS representative will begin calling districts by Friday, May 16with a reminder of the test materials return deadline.

DTC Return ProceduresMay 20 – Shipment 2

  • - Collect all remaining boxes of test materials from schools.

  • Collect remaining home school test materials from STCs (if returning in district box).

  • Ensure all home school scorable answer documents have override labels.

  • Make sure appropriate fields have been coded.

  • Package district materials into scorable and nonscorable

  • boxes.

DTCS pp. 9–11


  • District scorable boxes:

  • Answer documents for home school students (if returning in district box).

  • District nonscorableboxes:

  • Remaining home school test materials

  • School envelopes containing white copies of the school security checklists (if returning in district box)

  • District envelope containing white copies of the district security checklist

  • All secure district overage materials

DTC Return ProceduresMay 20– Shipment 2

  • Affix a pink return shipping label to each box.

  • Affix a grayreturn shipping label to each box.

DTCS pp. 9–11


  • Place all scorable test materials in plastic return bags provided by DRC.

  • Seal the bags tightly and place in scorable boxes.

Packaging Procedures

TAM pp. 43 & 44; DTCS pp. 5 & 6


Packaging Procedures

TAM pp. 43 & 44; DTCS pp. 5 & 6


Packaging Procedures

TAM pp. 43 & 44; DTCS pp. 5 & 6


Packaging Procedures

TAM pp. 43 & 44; DTCS pp. 5 & 6


Packaging Procedures

TAM pp. 43 & 44; DTCS pp. 5 & 6


  • Place the UPS-RS label on Flap B, if applicable.

Packaging Procedures

Overhead view of closed box

SCPASS March Scorable and Nonscorable Labels

SCPASS May Scorable and Nonscorable Labels

TAM pp. 38–44; DTCS pp. 2–10


Sample Return Shipping Labels

MARCH

MAY

TAM pp. 39–42 ; DTCS pp. 2–10


  • All electronic reports are posted to eDIRECT.

  • Data Files

  • Rosters

  • Parent Letters

  • Individual Student Reports

Reporting

  • District data files posted to eDIRECT by June 16.

  • Student rosters, fall assignment school rosters, and parent letters posted to eDIRECT June 16.

  • ISRs posted to eDIRECT June 16.

  • ISRs and student labels (paper) delivered by July 15.

TAM pp. 2 & 3


  • Districts may release score results for individual students to schools, parents, and students as soon as the results are available. Individual student results are not embargoed.

  • The use of Parent Letters is optional.

  • Data that is incorrect due to district coding errors cannot be altered.

Reporting Notes

TAM pp. 2 & 3


Questions


Contacting DRC


Thank you for attending!


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