Parliamentary procedure public speaking
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Parliamentary Procedure & Public Speaking. Public Speaking CDE’s in FFA. Prepared Public Speaking: Memorized using a manuscript. Based on an agriculture topic. Extemporaneous Public Speaking: Given 30 minutes to prepare. Speech is delivered without using a manuscript or from memorization.

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Parliamentary Procedure & Public Speaking

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Parliamentary procedure public speaking

Parliamentary Procedure & Public Speaking

Public speaking cde s in ffa

Public Speaking CDE’s in FFA

Prepared Public Speaking:

Memorized using a manuscript.

Based on an agriculture topic.

Extemporaneous Public Speaking:

Given 30 minutes to prepare.

Speech is delivered without using a manuscript or from memorization.

Very little preparation ahead of time.

Benefits of good communication

Benefits of Good Communication

One of the most important factors in determining career success.

Oral communications is always one of the top skills demanded by employers.

What career does not need good communication skills?

It will help you voice your opinion in important situations:




Tax Payer

Benefits of good communication1

Benefits of Good Communication

It is the nature of humans to form groups:

Relationships depend on communication skills.

Learn the ability to:

Persuade others.

Change things for the better.

Seek civil justice and human rights.

Display democracy and the freedom of speech.

What is parliamentary procedure

What is Parliamentary Procedure???

A systematic way of organizing meetings.

Governed by Robert’s Rules of Order.

Parliamentary procedure public speaking

Parliamentary Procedure Extends Courtesy to EVERYONE!!!

Properly getting recognition

Properly Getting Recognition

  • Members must be recognized to speak.

  • Members ask the chair for recognition

  • In order to be recognized:

    • Members must stand up.

    • Once standing they must say “Madame/Mr. President”

Handling motions

Handling Motions

  • There may only be one main motion on the floor at one time.

  • The main motion is made by saying, “I move.”

Parliamentary procedure observes the rule of the majority

Parliamentary Procedure Observes the Rule of the Majority

  • Only motions that have been seconded can be discussed and take the time of the group.

  • Most motions require a majority vote to pass.

    • The chapter takes action only after a majority agrees it should be taken.

Parliamentary procedure ensures the rights of the minority

Parliamentary Procedure Ensures the Rights of the Minority

  • Even the minority has the right to voice their opinion through discussion.

  • Because of this right it takes a 2/3 vote to stop discussion.

Parliamentary procedure terms

Parliamentary Procedure Terms

  • Majority: ½ of the members present plus 1.

  • Minority: Less than ½ of the members present.

  • Quorum: 2/3 of the total membership; this number must be present to conduct business for the group.

Parliamentary procedure public speaking

  • The chairperson uses the gavel to control aspects of the meeting.

  • The number of taps determines the meaning.

Number of taps

Number of Taps

One Tap:

Tells members to be seated.

Used after passing or rejecting a main motion.

Action on a motion was taken

Used after the announcement that a meeting is adjourned.

Two Taps:

Calls the meeting to order.

Number of taps1

Number of Taps

Three Taps:

Signals members to rise during opening and closing ceremonies.

Series of Taps:

Used to restore order in the group.

Parliamentary procedure public speaking

Order of Business = Agenda

Parliamentary procedure public speaking

Keeps the meeting moving forward.

Provides a framework for the meeting.

Step 1 call to order

Step 1: Call to Order

  • Performed by the president

  • Opening ceremony is included in this part of FFA meetings

Step 2: Reading of Minutes

  • Reminds members of what happened during the last meeting.

  • Read by secretary

  • Must be approved by the body

Step 3 treasurer report

Step 3: Treasurer Report

  • Reports the financial standing of the club.

Step 4: Chapter Report

  • Officers and committee chairpersons report on chapter Program of Activities.

Step 5: Old Business

  • Business left over from the previous meeting.

Step 6 new business

Step 6: New Business

  • Presented by members in the form of motions.

Step 7: Adjournment & Closing Ceremony

  • Ends the meeting.

  • Can happen by:

    • Passing a motion.

    • Having consensus of the body.

Presiding officers

Presiding Officers


Company Chairman

Organization President

Speaker of the House

Chapter FFA President

Must be fair and impartial.

Must leave the chair when they wish to discuss business.



Four Ways to Vote:



Roll Call

Secret Ballot

The Chair can vote ONLY to make or break a tie.

Main motion

Main Motion

Used to get group approval for a new project or some other course of action.


“I move…”

Steps to handling a main motion

Steps to handling a Main Motion


Ask to be recognized by President

President recognizes you by name

Motion is correctly stated

Motion is seconded

Motion is repeated by President

Motion is discussed

President restates motion

Motion is voted on

Results of vote announced by President

Main motion1

Main Motion

Requires second



Majority vote required

Can be reconsidered



Used to change a main motion.

3 ways to amend:



Striking out


“I move to amend the motion…”



Requires second



Majority vote required

Can be reconsidered

Division of the house

Division of the House

To get a counted vote

Not Debatable

Not Amendable

Member seeking division

will simply say “division”

Refer to committee

Refer to Committee

Used to gain more information on a motion before voting.

Must include:

The number people on the committee.

Who appoints the committee.

What power to act the

committee has

When to report back

Refer to committee1

Refer to Committee


“I move to refer this motion to a committee of three appointed by the president with full power to act. They will report back at our next meeting.”

Refer to a committee

Refer to a Committee

Requires second



Majority vote required

Can be reconsidered

Point of order

Point of Order

Used when one believes a parliamentary error has been made.


“I rise to a point of order”

Point of order1

Point of Order

Does not require second

Not Debatable

Not Amendable

Cannot reconsidered

No vote required

Previous question

Previous Question

Used to stop debate and vote.


“I move the previous question”

Previous question1

Previous Question

Requires second

Not Debatable

Not Amendable

Can be reconsidered before vote

2/3 vote required



Used to end a meeting.


“I move to adjourn”



Requires second

Cannot be debated

Cannot be amended

Cannot be reconsidered

Requires majority vote

Suspend the rules

Suspend the Rules

Used to allow the chapter to act in a way that would be against the rules of parliamentary law of the constitutional laws of the organization.


“I move to suspend the rules…”

Suspend the rules1

Suspend the Rules

Requires second

Not Debatable

Not Amendable

2/3 vote required

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