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CFN Related Services Training

CFN Related Services Training . Transmittals and RSA Will Ramirez Cynthia Rodriguez Denise Robinson Spring 2010. Agenda April 23, 2010 May 4, 2010 Overview: Turn and Talk Activity: What should I do before issuing a transmittal or RSA? Student Services Receipt Report (SEC)

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CFN Related Services Training

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  1. CFN Related Services Training Transmittals and RSA Will Ramirez Cynthia Rodriguez Denise Robinson Spring 2010

  2. Agenda • April 23, 2010 • May 4, 2010 • Overview: • Turn and Talk Activity: • What should I do before issuing a transmittal or RSA? • Student Services Receipt Report (SEC) • How to change the status in CAP: APB to ACO • Multiple students to be contracted out • Agencies under contract vs. RSA • How to generate a transmittal • Review RSA manual highlights • Making connections to the SOPM (page 128) • Using IVR to record the first attend date • Q & A Parking lot

  3. What should I do before issuing a transmittal or RSA? • Check for Related Service(s) on IEP • Check SEC (student service receipt report; related services for school age in public school) for status • Ensure parental consent is documented in CAP and/ or student is authorized to appropriate site • Identify and/ or obtain DOE provider through related services supervisor • Ensure caseload is assigned to provider • If there is no provider assigned to case(s) • Change status in CAP to reflect ACO (Awaiting Contracting Out). • Note: 24 Hours must elapse before SEC is updated • Second Note: Paraprofessionals are assigned through Galaxy

  4. Making Connections with the SOPM • A DOE provider is assigned to the (case) caseload within 2 days of parent consent to the Final Notice of Recommendation • For continuing students or students deferred for September placement, a DOE provider is assigned within 2 days of the start of the school year in September • If a provider is not available, the CFN will generate a transmittal (using SEC RSA) to an agency under contract with the DOE • If the DOE is unable to locate a related service provider within an additional 13 days (15 days total), the CFN issues a Related Service Authorization Letter (RSA) to the parent. • The parent is provided with information on available providers and instructions regarding how to invoke the RSA • (SOPM page 128)

  5. How to Change the Status in CAP: APB to ACO

  6. What Is… • Security District: • Use Geographic School District for Speech, Counseling (elementary, middle/intermediate) • High Schools use 78 (some 6-12 schools) • Occupational Therapy and Physical Therapy use 96 • When in doubt use CAP Reference Menu (RM); school list (SL) • Region: • Manhattan 1 • Bronx 2 • Brooklyn 3 • Staten Island 4 • Queens 5

  7. Multiple Students to be Contracted Out

  8. Agencies Under Contract vs. RSA • DOE protocol requires that an agency under contract has priority over and independent agency or RSA provider • The agency has 5 days to accept a particular school assignment • CFN can assign the case(s) to a second agency under contract after the first 5 days have elapsed • Only after these attempts are made can an RSA be created

  9. HOW DO I GENERATE A TRANSMITTAL TO AN AGENCY UNDER CONTRACT? (Using SEC RSA)

  10. REVIEW RSA MANUAL Step-by-Step

  11. Highlights of RSA Training Manual • How to sign in………………………………………………. Page 2 • How to find a student……………………………………… 3 • How to create a related services authorization (RSA 1) 4 • Letter to parents……………………………………….. 7 • How to confirm the (RSA 2)………………………………… 9 • Assigning the provider…………………………………. 12 • Assigning the license…………………………………… 13 • Letter to provider……………………………………….. 16 • Adding a new provider……………………………………… 17 • Adding a new license……………………………………….. 23 • Getting back into RSA after closing……………………….. 26

  12. Providers Must Use the Interactive Voice Response • (IVR) System to Record the First Attend Date and Maintain an Attendance Booklet • The first attendance reporting system allows service providers to report the first attend (start) date for the delivery of related services, SETSS, and ESL. For step-by-step procedures using IVR, refer to the updated document “Updated IVR Procedures” (08/27/09) • The telephone number to record the first attend date is 718-596-4080

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