Advisor Training Workshop February 2, 2008

1. Advisor Training WorkshopFebruary 2, 2008

2. VU Fraternity & Sorority Standards • Purpose • Background • 2006 Pilot: 14 chapters met 27 of 30 • 2007: 24 chapters met 27 of 30

3. VU Fraternity & Sorority Standards • In 2007, 9 of the standards were met by all chapters • Standards that require attention: risk management, education programming, and faculty relations

4. VU Fraternity & Sorority Standards • 2008 submission due: February 29; reporting March 1, 2007 – February 29, 2008 • Online submission: https://greeklife.vanderbilt.edu/index.php • Advisors now have Read Only access

5. Standard Area: Campus Involvement • At least 50% of chapter membership is involved in at least one other campus organization or activity at the University or has an on-campus part time job • This should be documented by listing members on a spreadsheet with the other campus organizations and/or campus jobs they are involved in next to their name.

6. Standard Area: Campus Involvement • Chapter is actively involved in Homecoming activities • Involvement can include building a float, participating in Homecoming Day of Service, Stompfest, or any other University sponsored activities.

7. Standard Area: Campus Involvement • Chapter participates in programming related to support of student athletes and school spirit • Participation can include but not limited to co-sponsoring a program/event with a team, strongly encouraging attendance at athletic events, etc. • BEST PRACTICE: Dinner with Baseball Team, banners, coach talking at chapter

8. Standard Area: Campus Involvement • Chapter sponsors or participates in an event/program with a non-Greek organization each year • BEST PRACTICE: Kappa Alpha event with Cricket Club – dinner and learning to play cricket together

9. Standard Area 2: Chapter Operations • Chapter maintains facility to University and House Corporation standards • Chapter facility is maintained to all standards written in applicable documents, including their lease, Memorandum of Understanding, and/or Greek Facility Management Program. Examples include but are not limited to, disposal of cans, cups and party decorations in a timely manner; facility improvement projects as deemed necessary by chapters and house corporations, etc. • BEST PRACTICE: Sigma Nu - House clean up days each month for all chapter members, positive housing reports

10. Standard Area 2: Chapter Operations • Chapter maintains a system for individual accountability when facility damage occurs • Chapter limits the damage at the facility and holds members accountable if damage occurs. Chapter should indicate that it has an internal standards process, though does not need to explain this process in detail. • BEST PRACTICE: Chapter brings all men to standards board and requires them to pay student damage when they are responsible for breaking something

11. Standard Area 2: Chapter Operations • Chapter is in financial good standing with Vanderbilt University and their respective governing council • Chapter has a zero balance or is on an approved payment plan to eliminate debt.

12. Standard Area 2: Chapter Operations • Chapter maintains an updated website that communicates within and outside the membership • Website is updated at least one time each semester with chapter events and information about the organization. • BEST PRACTICE: http://studentorgs.vanderbilt.edu/zbt/index.htm • http://www.vanderbiltaoii.com/index.php

13. Standard Area 2: Chapter Operations • Chapter has an active alumni/ae advisory board or graduate chapter advisor(s) • Submit a roster of all advisors and explain how they are involved with the chapter

14. Standard Area 2: Chapter Operations • Chapter hosts at least one event for or with alumni/ae each year • Examples include but are not limited to a Homecoming Tailgate or Founder’s Day Celebration that is publicized and open to all alumni/ae • BEST PRACTICE: Alpha Delta Pi new member and alumni event

15. Standard Area 2: Chapter Operations • Chapter communicates with chapter alumni/ae via newsletters, emails, websites, or other useful means at least once each semester • BEST PRACTICE: SAE alumni listserv

16. Standard Area 3: Community Service & Philanthropy • Chapter must average a minimum of 10 community service hours per member each year to be completed by no less than 75% of the chapter membership • Chapter documents by listing members on a spreadsheet with the community service hours they completed and the appropriate corresponding agencies. • BEST PRACTICE: notebook at chapter, box of notecards, online form, add link with example spreadsheet

17. Standard Area 3: Community Service & Philanthropy • Chapter plans and executes at least one hands-on community service project each year that is completed by approximately 65% of the chapter membership • Examples include but are not limited to park restoration, Salvation Army, Meals on Heals, and Habitat for Humanity. Chapters are encouraged to work with the Office of Active Citizenship and Service to develop ideas for community service. • BEST PRACCTICE: Delta Sigma Theta – YMCA Black Achievers program

18. Standard Area 3: Community Service & Philanthropy • Chapter participates in campus-wide community service or philanthropic events each year, involving approximately 65% of the chapter membership in one or more activities • Examples include but are not limited to Dance Marathon, Homecoming Day of Service, and Alternative Spring Break. All chapter members do not need to participate in the same activity. For example 40% of chapter participates in Dance Marathon, 20% in Homecoming Day of Service, and 5% in Alternative Spring Break.

19. Standard Area 3: Community Service & Philanthropy • Chapter plans and executes at least one philanthropic project/event each year, involving approximately 65% of the chapter membership raising money for a local or national charity • Examples include athletic tournaments, benefits, bar-b-ques, etc. • BEST PRACTICE: All American Block Party, Kick Off Cook Off, Chi Omega Fashion Show

20. Standard Area 4: Education • Chapter sponsors or attends at least two educational programs related to risk management (drugs, alcohol, hazing, sexual assault, etc.) each year with approximately 65% of the chapter membership present at each program. In addition, the chapter must sponsor or attend educational programming in one of the following ways: • A. 2 additional programs with approximately 65% of the chapter membership present at each program. One program should address diversity and the other program should be on the chapter’s choice. OR • B. 5 additional programs with approximately 30% of the chapter membership present at each program. One program each year should address diversity and additional programs should be targeted towards specific groups within the chapter membership (i.e. class, potential career field or major specific programming) • Examples include attending speakers on campus, inviting speakers to chapter meetings, GAMMA programs, etc. The number of members who attend a given program should be included, attendance lists are not necessary

21. Standard Area 4: Education • Chapter initiates new members within 8 weeks of the beginning of the new member education process • MARCH 16th Deadline for all IFC & Panhellenic chapters

22. Standard Area 4: Education • Chapter submits new member education programs at a date determined by their respective governing council. This includes a written outline for the new member education programs of the local chapter and national organization, a detailed new member education calendar, and a signed hazing statement

23. Standard Area 5: Intellectual Development • Chapter GPA meets or exceeds a 3.0 GPA each semester. This will be graduated in for the next 3 years. Chapters will have met this standard by achieving a 2.7 at the March 1, 2006 trial year submission, a 2.8 for the March 1, 2007 submission, a 2.9 for the March 1, 2008 submission and a 3.0 thereafter. • Each year, the semester grade point average of the previous Spring and Fall semesters will be evaluated.

24. Standard Area 5: Intellectual Development • New member class GPA meets or exceeds a 3.0 GPA during their new member semester. This will be graduated in for the next 3 years. Chapters will have met this standard by achieving a 2.7 at the March 1, 2006 trial year submission, a 2.8 for the March 1, 2007 submission, a 2.9 for the March 1, 2008 submission and a 3.0 thereafter.

25. Standard Area 5: Intellectual Development • Chapter maintains an active scholarship program on file with the Office of Greek Life that asks members to establish academic goals, develop time management skills, provides support for members who fall below an established chapter minimum GPA and recognizes members for high academic achievement and for improvement. • Chapter submits scholarship program at the beginning of each academic year. • BEST PRACTICE: Lambda Chi Alpha

26. Standard Area 5: Intellectual Development • Chapter hosts/plans at least one event or program to build positive relationships with faculty members each year • BEST PRACTICE: Sigma Phi Epsilon cultural conversations with faculty

27. Standard Area 6: Leadership • Chapter president or, in extenuating circumstance his/her designee, attends the Greek Leaders Retreat

28. Standard Area 6: Leadership • At least one chapter member attends all leadership opportunities afforded by their national organization where it is expected that every chapter send at least one member. • Examples include but are not limited to national conventions and leadership schools. Chapters should also document attendance at specialized leadership opportunities such as Leadershape, the Undergraduate Interfraternity Institute (UIFI), etc.

29. Standard Area 6: Leadership • At least 65% of the chapter membership is actively engaged in chapter operations either through serving in a leadership role or on a committee • A committee structure is in place that involves all members in the operation of the chapter in some meaningful way • BEST PRACTICE: Chi Omega Cardinal Cabinet, Kappa Alpha, Alpha Phi Alpha

30. Standard Area 7: Risk Management • Chapter is not charged with and found responsible for any violation of local, state and federal laws, Vanderbilt University policies, or governing council and respective national organization risk management policies

31. Standard Area 7: Risk Management • Chapter plans at least three non-alcoholic social/brotherhood/sisterhood events each semester during the academic year • Examples include but are not limited to bowling, restaurant outings, laser tag, movie nights, pizza parties, etc

32. Standard Area 7: Risk Management • Chapter has appropriate Insurance Form and Chapter Risk Management policy on file in the Office of Greek Life

33. Standard Area 8: Values Integration • Chapter uses ritual at all prescribed times according to the national organization • Chapter should only document the times it uses ritual and not anything specific about the ritual. For example, at chapter meetings, in goal setting, in creating the chapter calendar (balancing social activities with service, leadership and non-alcoholic events), etc.

34. Standard Area 8: Values Integration • Chapter maintains an active chapter standards process that holds members accountable to the organization’s stated mission and principles • Chapter should not document individual actions but should verify that the national organization’s standards process is used by the chapter

35. VU Fraternity & Sorority Standards • Greek Excellence Review Board • Status • Meet 27 or more • Meet 26 or fewer (Action Plan) • Meet 26 or fewer for two consecutive years (Probation) • Meet 26 or fewer for three consecutive years (Potential Suspension)

36. VU Fraternity & Sorority Standards • Questions?