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Formulas and Functions 1. Microsof t Office 2010 Excel Seminar Xander Jackson. Getting Familiar with Microsoft Office 2010: Excel. The Ribbon Laid out with multiple Tabs File, Home, Insert, Page Layout, Formulas, Data, Review, View Each tab has multiple Groups of Functions

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formulas and functions 1

Formulas and Functions 1

Microsoft Office 2010

Excel Seminar

Xander Jackson

getting familiar with microsoft office 2010 excel
Getting Familiar with Microsoft Office 2010: Excel
  • The Ribbon
    • Laid out with multiple Tabs
      • File, Home, Insert, Page Layout, Formulas, Data, Review, View
    • Each tab has multiple Groups of Functions
      • Example: Home Tab
        • Groups: Clipboard, Font, Alignment, Number, Styles, Cells, Editing
common formulae
Common Formulae
  • Basics in the Sigma on Home and Functions tab
    • Sum
    • Avg
    • Count
    • Max
    • Min
    • More
  • Uses
    • SUM: totals a row/column
    • Avg: averages selection
    • Count: counts the number of entries in a selection
    • Max & Min: returns the Max or Min value from selection
    • More: opens the insert function wizard
example 1 the budget of expenses
Example #1: the budget of expenses

In this exercise we will download and edit an existing spreadsheet. The goal of this exercise is to get familiar working in the Microsoft Office 2010: Excel environment. This spreadsheet is a simple budget of household expenses. We will use the most common functions:

Sum, Avg, Min, Max

We will also write a custom formula while using some of the nifty built-in features of Excel. Finally, we will add a pie-chart based on our custom formula.

formulas tab
Formulas Tab
  • Financial
  • Logical
  • Text
  • Date & Time
  • Lookup & Reference
  • Math & Trig
  • More
  • We will only use a few of these for the next example
date time
Date & Time
  • Unless you are Kim Peak, you would need this to find days of the week in other years
  • Great for setting work schedules
  • Excel has trouble with dates before 1900
  • Networkdays: the number of standard work days between two dates
  • Now: the time NOW!
  • Date: gives the date in format
  • eDate: gives the date in Excel serial format
slide7
Text
  • Used for large blocks of text
  • Same logical tests as computer programming
  • Has functions to deal with funny formatting
  • Concatenate
  • Search
  • Find
  • Replace
  • Substitute
  • Dollar
  • Value
logical
Logical
  • The series of logical mathematic tests
  • If, Not, And, Or, True, IfError, False
  • Very useful in creating statements that check for values
  • Used in making an automatic grading structure
  • And: true if both statements true
  • Or: true if both statements are not false
  • Not: reverses value
  • If: checks for value and returns input value
  • IfError: returns input if the statement errors
  • True/False: returns that
lookup reference
Lookup & Reference
  • Used to find data in large spreadsheets
  • Has indexing and database options for organizing data, and useful attributes for Visual Basic coding
  • Hyperlink: adds a hyperlink
  • Transpose: takes a vertical array and transposes it horizontally
  • GetPivotData: extracts from pivot table
example 2 the gradebook
Example #2: the Gradebook

This exercise covers more of the formulas included in Excel. Here we will use formulas from Date & Time, Text, Lookup & Reference, and Logical.

We will also use View tools to help examine the spreadsheet, and some formatting options to make it more visually appealing.

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