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2009 STAR Pre-ID Workshop

2009 STAR Pre-ID Workshop. December 9, 2008 START TIME 8:30 AM Presenters: Mike McDaniel and Mark Hansen. Objectives. District STAR coordinators will know: What data are required to Pre-ID CST and CMA Writing administration(s) CST, CMA, CAPA, STS Multiple-Choice administration(s)

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2009 STAR Pre-ID Workshop

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  1. 2009 STARPre-ID Workshop December 9, 2008 START TIME 8:30 AM Presenters: Mike McDaniel and Mark Hansen 2009 STAR Pre-ID || Slide 1

  2. Objectives District STAR coordinators will know: • What data are required to Pre-ID • CST and CMA Writing administration(s) • CST, CMA, CAPA, STS Multiple-Choice administration(s) • EAP Essay administration • How and when to submit data • The benefits of • Supplemental Order/Late Label process • Extended Data Corrections process 2009 STAR Pre-ID || Slide 2

  3. Agenda • 2009 Reminders • Pre-ID options and charges • How to Pre-ID for each administration • CST and CMA Writing Application • Multiple Choice • Early Assessment Program (EAP) Essay • Data review and data rules BREAK • Timeline • File format and upload process • Online data entry • Late/Supplemental Labels • Extended Data Corrections 2009 STAR Pre-ID || Slide 3

  4. 2009 Pre-ID Reminders 2009 STAR Pre-ID || Slide 4

  5. 2009 Reminders • Charge for STS Pre-ID and address printed on STS Student Report • Access to data after Pre-ID Cutoff Date • Able to edit student demographic data • Unable to delete file or individual student records • Supplemental/Late labels • Pre-ID file layout changes 2009 STAR Pre-ID || Slide 5

  6. Pre-ID Options and Charges 2009 STAR Pre-ID || Slide 6

  7. Pre-ID Options • Documents • Advantage: Documents are pre-coded • Disadvantage: Data required approximately 8 weeks prior to testing • Labels • Advantage: Later submission of data approximately 5 weeks prior to testing • Disadvantage: Time spent to apply labels to answer documents 2009 STAR Pre-ID || Slide 7

  8. Pre-ID Options • Late/Supplemental Labels • Advantage • Data submitted minimum of 7 calendar days prior to LAST day of testing • Reduces or eliminates hand-marking demographic data • Disadvantage • Additional shipment to the district • Additional charge 2009 STAR Pre-ID || Slide 8

  9. Pre-ID Charges • Documents and Labels • CST/CMA Writing: No charge • EAP Essay: No charge • Multiple Choice Grades 2 and 9–11 • $0.38 per student for CST • Multiple Choice Grade 3–8 • $0.38 per student for CST and CMA • CAPA • $0.38 per student • STS • Additional $0.38 per student • Supplemental/Late Labels • CST and CMA Writing, EAP Essay, CST/CMA (MC), CAPA, and STS: $0.44 per student 2009 STAR Pre-ID || Slide 9

  10. Pre-ID Costs • Optional • Parent/Guardian address: • Additional $0.22 per report • Address printed on CST, CMA, CAPA, and STS individual Student Reports • E.g. Grade 4 student receiving CST, CMA, and STS reports = $0.44 • One charge for CST and CMA • Additional charge for STS • Purchase Order requiredfor all Pre-ID • One PO to cover all Pre-ID charges 2009 STAR Pre-ID || Slide 10

  11. Reminder2009 Pre-ID • No Purchase Order (PO) = No Pre-ID • Send PO for “STAR Pre-ID Services” to ETS: • Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC • Fax — 800-541-8455 2009 STAR Pre-ID || Slide 11

  12. How to Pre-ID for Each Administration 2009 STAR Pre-ID || Slide 12

  13. CST and CMA Writing Application Administrations • Separate file(s) from multiple-choice Pre-ID file(s) • Include grades 4 and 7 students only • Students in grade 4 and 7 taking CST–ELA and CMA–ELA • Students in grades 4 and 7 assessed with CAPA should NOT be included • Multiple-Choice Test Administration Period (Pos 214–215) • Leave BLANK • Writing Test Date (Pos 216–217) • “01” if file contains students testing on March 3 • “02” if file contains students testing on May 5 • Requires minimal demographic data to be submitted 2009 STAR Pre-ID || Slide 13

  14. CST and CMA Writing Application Administrations • Test Program ID • County/District Code • School Code • Grade Enrolled • Last Name • First Name • CMA for ELA (218) Minimal Data Required • Date of Birth (Month) • Date of Birth (Day) • Date of Birth (Year) • Gender • SSID (recommended) • Writing Admin Number (01, 02) • Student ID locally assigned (optional) 2009 STAR Pre-ID || Slide 14

  15. Multiple-Choice Administrations • Separate file for each administration • Multiple-Choice Test Administration Period (Pos 214–215) • “01” – “08” • Writing Test Date (Pos 216–217) • Leave BLANK • Include students in all grades • Students in grades 4, 7, and 11 who may have already been Pre-ID’d for CST Writing, CMA Writing, and EAP Essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration 2009 STAR Pre-ID || Slide 15

  16. Multiple-Choice Administrations(Continued) • Students assessed with CST only • Leave CAPA test (Pos 211) and CMA tests (Pos 218–220) BLANK • Grades 2 and 3 • Each record will create a Pre-ID test booklet or label • Grades 4–11 • Each record will create a Pre-ID answer document or label 2009 STAR Pre-ID || Slide 16

  17. Multiple-Choice Administrations(Continued) • Students assessed with CMA only • Disability code (Pos 189–191) must NOT equal “000” • Leave CAPA test (Pos 211) BLANK • Leave Special Education Exit Date (Pos 239–246) BLANK • Grade 3 • “Y” if Student will be assessed with CMA–ELA(Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Leave CMA–Science (Pos 220) BLANK • Each record will create Pre-ID CMA test booklet or label • Grade 4 • “Y” if Student will be assessed with CMA–ELA(Pos 218) • “Y” if Student will be assessed with CMA–Math(Pos 219) • Leave CMA–Science (Pos 220) BLANK • Each record will create a Pre-ID answer document or label • Grade 5 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • “Y” if Student will be assessed with CMA–Science (Pos 220) • Each record will create a Pre-ID answer document or label 2009 STAR Pre-ID || Slide 17

  18. Multiple-Choice Administrations(Continued) • Students assessed with CMA only • Grade 6 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Each record will create a Pre-ID document or label • Grade 7 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Math (Pos 219) • Each record will create a Pre-ID answer document or label • Grade 8 • “Y” if Student will be assessed with CMA–ELA (Pos 218) • “Y” if Student will be assessed with CMA–Science (Pos 220) • Each record will create a Pre-ID answer document or label 2009 STAR Pre-ID || Slide 18

  19. Multiple-Choice Administrations(Continued) • Students assessed with a combination of CST and CMA • Grade 3 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create Pre-ID CST and CMA booklets or 2 labels • Grade 4 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 5 • Indicate in Pos 218, 219, and 220 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 BLANK • Each record will create a Pre-ID answer document or label 2009 STAR Pre-ID || Slide 19

  20. Multiple-Choice Administrations(Continued) • Students assessed with a combination of CST and CMA • Grade 6 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 7 • Indicate in Pos 218 and 219 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 220 BLANK • Each record will create a Pre-ID answer document or label • Grade 8 • Indicate in Pos 218 and 220 which content area will be assessed with CMA • Disability code (Pos 189–191) must NOT equal “000” • Leave Pos 211 and 219 BLANK • Each record will create a Pre-ID answer document or label 2009 STAR Pre-ID || Slide 20

  21. Multiple-Choice Administrations(Continued) • Students assessed with CAPA • Grades 2–11 • “Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211) • Disability code (Pos 189–191)must NOT equal “000” • Each record will create a Pre-ID CAPA answer document or label 2009 STAR Pre-ID || Slide 21

  22. Multiple-Choice Administrations(Continued) • Students assessed with STS in addition to CST and/or CMA • Grades 2 and 3 • “Y” if Student will also be assessed with the STS (Pos 29) • Not valid for students assessed with CAPA • Student must be Spanish-speaking English Learner • Creates an additional Pre-ID STS test booklet or label Grade 4–11 • “Y” if Student will also be assessed with the STS (Pos 29) • Not valid for students assessed with CAPA • Student must be Spanish-speaking English Learner • Creates an additional Pre-ID STS answer document or label 2009 STAR Pre-ID || Slide 22

  23. EAP Writing Essay Administration • Separate file from multiple-choice Pre-ID file(s) • Include grade 11 students only • Students in grades 11 assessed with CAPA should NOT be included • Multiple-Choice Test Administration Period • Leave BLANK (Pos 214–215) • Writing Test Date (Pos 216–217) • “03” • Requires minimal demographic data to be submitted 2009 STAR Pre-ID || Slide 23

  24. EAP Writing Essay Administration • Test Program ID • County/District Code • School Code • Grade Enrolled • Last Name • First Name Minimal Data Required • Date of Birth (Month) • Date of Birth (Day) • Date of Birth (Year) • Gender • SSID (recommended) • Writing Admin Number (03) • Student ID locally assigned (optional) 2009 STAR Pre-ID || Slide 24

  25. Transfer a Student Pre-ID Record from School to School 2009 STAR Pre-ID || Slide 25

  26. Transfer a Student Pre-ID Record from School to School • Pre-ID allows users to transfer students from one school to another within the same school district after Pre‑ID data has been extracted and before the Supplemental Order/Late Label Cutoff date. • The process will create a late label for the transferred student 2009 STAR Pre-ID || Slide 26

  27. Select the Search Student Profile link in the left navigation bar. Enter search criteria in at least one of the Primary Search fields. Enter search criteria in any of the Secondary Search fields to narrow the search. Select Search to perform the search. Transfer a Student Pre-ID Record From School to School 2009 STAR Pre-ID || Slide 27

  28. If the student’s data can be accessed, select the Transfer button at the bottom page. When student data has been extracted, a message appears under the school district name on the top of the page…. …. and the Transfer button appears at the bottom of the page. Select OK on the “Are you sure you want to transfer this student” alert box. Transfer a Student Pre-ID Record From School to School 2009 STAR Pre-ID || Slide 28

  29. In the “Student Profile” form that appears, change the school in the School dropdown list and update. Enter data in fields, as appropriate. An e-mail notification will be sent to the district STAR coordinator for any state-required fields that are left blank. When entries are complete, select Submit to submit and exit out of the “Transfer Student Profile” form. Transfer a Student Pre-ID record from School to School 2009 STAR Pre-ID || Slide 29

  30. Use the file upload process described starting on page 16 of the 2009 Pre-ID Manual. View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link. Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer. Transfer a Student Pre-ID Record from School to School (Transfer in Bulk) 2009 STAR Pre-ID || Slide 30

  31. Select a student to transfer on the “Pre-ID Error Report” page. Select the Transfer button. Transfer/Get Next Errored Record to save changes and open the next student record or Transfer/Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that was just entered. Check the boxes of the students to transfer. Select the Bulk Transfer button. Select OK on the “Are you sure you want to bulk transfer students?” alert box. Transfer a Student Pre-ID Record from School to School (Transfer in Bulk) 2009 STAR Pre-ID || Slide 31

  32. 2009 Pre-ID Data Review and Data Rules 2009 STAR Pre-ID || Slide 32

  33. Pre-ID Documentation • Pre-ID Layout • Download from CDE Web site • http://www.cde.ca.gov/ta/tg/sa/documents/preidstar0809.doc • Pre-ID Instruction Manual • Released with software November 18 • http://www.startest.org/instruct.html 2009 STAR Pre-ID || Slide 33

  34. 2009 Pre-ID Changes • New Functionality • Extended Data Corrections available for Writing administration • New Fields • There are no new fields for 2009 • Changed Fields • Student will be assessed with CMA–ELA (Pos 218) • Valid only for students in Grades 3–8 • Disability code (Pos 189–191) must NOT equal “000” • Student will be assessed with CMA–Math (Pos 219) • Valid only for students in Grades 3–7 • Disability code (Pos 189–191) must NOT equal “000” • Student will be assessed with CMA–Science (Pos 220) • Valid only for students in Grade 5 and 8 • Disability code (Pos 189–191) must NOT equal “000” • Deleted Fields • Receiving Title I Services 2009 STAR Pre-ID || Slide 34

  35. Pre-ID Data RemindersHandling Illegal Characters • Non-alphanumeric characters • Student name • Records are written to error table • Districts MUST clean up these records • If character is not removed record will NOT be used to Pre-ID • Delivery name and teacher name • Records are written to error table • If character is not removed record WILL still be used to Pre-ID • Character will be removed when data extracted on Pre-ID cutoff date 2009 STAR Pre-ID || Slide 35

  36. Pre-ID Data RemindersStudent’s Street Address • Valid characters extended to include 6 special characters • Number symbol # • Period . • Forward slash / • Hyphen – • Ampersand & 2009 STAR Pre-ID || Slide 36

  37. Demographic Fields to Be Hand-Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections • Submit form prior to uploading data to avoid records being reported as being “in error.” • Allow 24 hours after submitting form before loading data. • Data may be added online after the Pre-ID Cutoff Date using Extended Data Corrections, or hand-marked on answer documents 2009 STAR Pre-ID || Slide 37

  38. Pre-IDData Review • Test Program ID (Pos 1) • Must be “1” • County/District Code (Pos 22–28) • Must be the 7-digit CD code of district uploading data • Student will also be assessed with STS (Pos 29) • Grades 2–11 only • Primary Language must be “01” (Spanish) AND English Proficiency must be “3” (English Learner) • Only include “Y” for students that the district will test with STS • Required to take STS if they: • Are receiving instruction in Spanish OR • Will have attended U.S. schools less than 12 cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish) • At the option of the school district: • Any other Spanish-speaking English learners 2009 STAR Pre-ID || Slide 38

  39. Pre-IDData Review • Delivery Name (Pos 61–80) • Used to sort Pre-ID docs/labels • Documents are shrink-wrapped by “Delivery name” • Usually a teacher or classroom name • Converts non-alpha characters to blank • Delivery Code(Pos 81–90) • Alternative or additional field to determine sort order of Pre-ID documents/labels • Documents NOT shrink-wrapped by “Delivery code” • Usually a classroom number • Field converted to blank if contents include alpha (A–Z, a–z) characters 2009 STAR Pre-ID || Slide 39

  40. Pre-IDData Review • Grade (Pos 91–92) • Must be a valid grade for the school • Check district Profile data • Enrollment grade of student • No out-of-level testing allowed • Student’s name (Last, First, Middle initial) (Pos 93–113) • If non-alpha character is not corrected record will NOT be used to Pre-ID • Student’s ID Number locally assigned — optional (Pos 114–123) 2009 STAR Pre-ID || Slide 40

  41. Pre-IDData Review • SSID (Pos 133–142) • Statewide Student Identifier • Required for all students • Used to match grades 4 and 7 Writing with multiple-choice test • Used to match grade 3 CST and CMA • Used to match grade 11 EAP Essay with multiple-choice test • Parent Education Level (Pos 167–168) • Highest education level of parent(s)/guardian(s) • Enter “15” for “Unknown or Declined to State” 2009 STAR Pre-ID || Slide 41

  42. Pre-IDData Review • Program Participation (Pos 177–180) • Mark each with a “Y” or “N” • English Learner date first enrolled in school in the United States (Pos 192–199) • Required only if English Proficiency is “3” (English Learner) • R-FEP Date Reclassified(Pos 200–207) • Required only if English Proficiency is “4” (Reclassified Fluent English Proficient) • R-FEP student scored Proficient or Advanced 3 years on ELA–CST (Pos 208) • After reclassification • Do not need to be 3 consecutive years • Leave BLANK for grades 2–4 2009 STAR Pre-ID || Slide 42

  43. Pre-IDData Review • English Learner enrolled in school in the United States less than 12 months at time of testing(Pos 209) • “Y” or leave blank • Required only if English Proficiency is “3” (English Learner) • Student with significant cognitive disability will be assessed with CAPA (Pos 211) • “Y” will cause CAPA document to be Pre-ID’d • Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents • Blank will cause a Pre-ID CST or CMA document or label to be printed 2009 STAR Pre-ID || Slide 43

  44. Pre-IDData Review • CBEDS District (Pos 212) and School (Pos 213) • Continuous enrollment from October to first day of testing • Multiple-choice test administration (Pos 214–215) • Must contain leading zero • School must have an order for the administration • If MC admin is completed leave Writing administration BLANK • Writing test administration (Pos 216–217) • Must contain leading zero • School must have order for the administration • Use “03” for EAP Essay • If Writing administration is completed leave multiple-choice administration BLANK 2009 STAR Pre-ID || Slide 44

  45. Pre-IDData Review • Student will be assessed with CMA–ELA (Pos 218) • Valid for grades 3–8 • Disability code (Pos 189–191) must NOT equal “000” • At grade 3 creates a Pre-ID CMA test booklet • Student will be assessed with CMA–Math (Pos 219) • Valid for grades 3–7 • Disability code (Pos 189–191) must NOT equal “000” • At grade 3 creates a Pre-ID CMA test booklet • For grade 3, if both CMA–ELA and CMA–Math are “Y,” a Pre-ID CST test booklet will NOT be created • Student will be assessed with CMA–Science (Pos 220) • Valid for grades 5 and 8 only • Disability code (Pos 189–191) must NOT equal “000” 2009 STAR Pre-ID || Slide 45

  46. Pre-IDData Review • Student receives special education services at an NPS (Pos 231) • Only valid if Primary Disability is not “000” • If school code is “0000001” then this field must be “Y” • NPS school code (Pos 232–238) • 7-digit code obtained from CDE Web site http://www.cde.ca.gov/ • Exit Date from Special Education Services (Pos 239–246) • Format CCYYYMMDD • Valid Range 20040101 to 20090812 • Only valid if Primary Disability is “000” • Not required for all Primary Disability “000” • Students who have never received special education services 2009 STAR Pre-ID || Slide 46

  47. Pre-IDData Review • County/District Code for student’s residence if residence is other than school district where student attends school/receives services (includes students in county office of education special education programs) (Pos 247–253) • Only required for students with IEPs who are enrolled in a school or county office of education program but residein another district • Must be a valid County/District code • Only valid if Primary Disability is not “000” • Leave blank if student resides in the district where instruction is being provided • Leave blank for all other students 2009 STAR Pre-ID || Slide 47

  48. Pre-IDData Review • Parent/Guardian address data (Pos 331–421) • Additional charge • Address printed on STAR Student Reports • CST, CMA, CAPA, and STS • Customer Pre-ID Data Field (Pos 422–500) • Any alphanumeric data • Data returned on district’s CD 2009 STAR Pre-ID || Slide 48

  49. Pre-IDData Review • Teacher name data (Pos 501–550) • No additional charge • Used to create “California Report for Teachers” • Names can be overridden with SGID sheet when returning answer documents for scoring • Reminder — Only ONE name can be marked on the SGID sheet • Filler • Leave blank where this appears 2009 STAR Pre-ID || Slide 49

  50. QuestionsBreak – 15 minutes 2009 STAR Pre-ID || Slide 50

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