FFA: Food For All Informational Webinar

1. FFA: Food For All Informational Webinar

2. Today’s Objectives • Overview of grant program • Review of service-learning • Overview of application • Grant writing guidance • Budget guidance • Additional grant resources

3. Overview • FFA: Food For All is in its third year of funding • Part of FFA’s Hunger Initiative: Feeding Our World – Starting at Home • Provided through funding from RAM, Farmers Feeding the World, the Donaldson Foundation and Monsanto

4. Overview • Middle School and High School FFA chapters are eligible to apply Collegiate & Alumni chapters can partner with a chapter. However, they cannot be the official applicant. • Apply for up to $2,500 • Supports year-long service-learning projects meeting a hunger need • Can be used to support a current project, as long as it meets the guidelines

5. Successful Application & Project • Outlines a project to run from February through November 2014 • Provides service to the community, not just for the FFA members • Includes educational outreach to the community to aid in sustainability • Demonstrates impact • Involves FFA members at all stages

6. What is Service-Learning? • Members utilize knowledge and skills learned in the classroom to meet a community need – hands on learning • Occur over the course of a year • Engages youth in all stages of the project • Creates reciprocal partnerships

7. Accessing the Application www.FFA.org/foodforall

8. Accessing the Application

9. Application Overview Page 1 - Important Information Page 2 - Chapter Information Page 3 - Project Narratives • Recommend completing the narratives in a Word document and then copy and pasting into the corresponding answer field. Page 4 – Measurable Outcomes Page 5 – Project Timeline Page 6 - Budget

10. Grant Writing Guidance Project Description - an overview of the project • Overview of how your chapter plans to fight hunger in your community. Should clearly summarize information from each of the application sections • Minimum 200 words • Suggest writing last because it is an overview of entire project

11. Grant Writing Guidance Hunger Need • Provide a short description of the hunger need in the community. • Resources – Wikipedia, Feeding America, local city or county offices Community Collaborations • Describe potential community partners and their roles in the project

12. Grant Writing Guidance Educational Outreach • Describe the educational outreach that your chapter will include as part of this project. Educational outreach ensures that chapters are not just “giving a man a fish,” but also “teaching a man to fish.” Include the type of outreach, topics that will be covered, the frequency of outreachand potential audience. • Minimum 50 words Example: Our chapter will have an educational booth bi-monthly at the farmer’s market and local fair. We will have information on backyard gardening and healthy eating. We will speak with all attendees at these events, however we will prepare special information and activities targeted at children and senior citizens as they are most at risk for being food insecure.

13. Grant Writing Guidance Measurable Outcomes • Required to have • 1 Educational Outreach Outcome • 1 Production Outcome • Chapters may also include up to 2 additional outcomes for a total of 4 • Need to measure impact on community • Outcomes need to MATCH information from Narratives!

14. Grant Writing Guidance Educational Outreach Outcome Step 1 - Choose the educational outcome that best fits your projects outreach efforts. • # of workshops/events/forums conducted and # of workshop attendees • # of informational materials distributed to community (i.e. healthy cookbooks, gardening guides, brochures etc.) • # of participants who utilize new skills at home (i.e. planting container gardens or raising laying hens)

15. Grant Writing Guidance Ed. Outreach Outcome Additional Information Step 2 - Provide information on the chosen outcome • Target audience (choose ALL that apply) • Educational outreach topic(s) • Anticipated numerical goal(s) Example - # of workshops/events/forums/conducted and # of workshop attendees • Elementary students • Healthy eating habits • 4 workshops, 70 total participants

16. Grant Writing Guidance Production Outcome Step 1 - Choose ALL of the production outcomes that align with your project activities • LBS of produce donated • LBS of meat/fish donated • # of eggs donated • # of food backpacks distributed

17. Grant Writing Guidance Production Outcome(s) Additional Information Step 2 - Provide information on: • where the food will be donated (Choose ALL that apply) • anticipated numerical goal(s) Example: LBS of produce donated and # of eggs • backpack program & Hunger fighting organization • 800 LBS of vegetables and 120 dozen eggs

18. Grant Writing Guidance Additional Outcomes (optional) Chapters may write two additional outcomes related to their project. Ensure that the outcomes are SMART (Specific, Measurable, Attainable, Realistic and Time bound). Example 1: 35 community members will be recruited to “Plant An Extra Row” by the end of the grant cycle. Example 2: 3 supermarkets will agree to have FFA members rescue their produce by November 2014.

19. Additional Measurable Outcomes: • #of plants distributed • # of container gardens distributed • # of students utilizing salad bar • # of hits on blogs • # of students using project for SAE • (exception to the rule)

20. Grant Writing Guidance Timeline • Detailed monthly timeline of activities • February through November 2014 • Include information on activities related to: • major learning or service days • marketing • educational outreach • meeting measurable outcomes

21. Timeline Example February • Hold organizational meeting with local food bank and FFA alumni • Order broiler watering system for animal center & 100 birds for 1st production component • Devise a plan for purchase of chicks, equipment, feed, and processing for entire project • Send out press release on project March • Install new watering system • Students learn how to raise broilers • 1st 100 chicks arrive April • Students plan and develop educational workshop on broiler production • Meeting to identify potential family participants with the local food pantry

22. Budget Form Instructions • Download budget worksheet from application website (Excel Doc) • Complete the budget worksheet and "save as" to your desktop. Ask one of your members for help if needed • Name the document StateInitials_ChapterName_BudgetExample: IN_SmithvilleFFA_Budget • Upload the budget worksheet to the upload field.

23. Budget Guidance Nonexpendable Equipment Costs - Items having a useful life of more than one year. Examples include small tools, camera, tiller, etc. *Item Name, Description of Use, Quantity, Unit Cost, Total Materials and Supplies - Expendable items having a useful life up to one year. Examples include educational outreach materials, seeds, soil, etc. *Item Name, Description of Use, Quantity, Unit Cost, Total Marketing & Communication - Any materials used for advertising or publicizing the project. Examples include brochures, flyers, etc. *Item Name, Description of Use, Quantity, Unit Cost, Total Travel - Costs to travel to sites related to project outcomes. Examples include travel to service sites, presentations, etc. *Destination, Reason for Trip, # of Miles, Cost Per Mile, Total Miscellaneous - Any other anticipated costs that are not included above. Examples include, equipment rental, substitute teacher pay, etc. *Item Name, Description of Use, Quantity, Unit Cost, Total

24. Budget Guidance • Maximum amount that can be requested is $2,500 • Fill in information at top of worksheet (State, Chapter Name, Advisor Name) • Be specific and quantifiable for line items • Ensure that items listed in your budget are discussed in your grant narratives • No one item with a unit price over $1,500 is allowed • Non-Allowable Example: 1 Tiller @ $1,600 • Allowable Example: 10 raised garden bed kits @ $160 = $1,600 (total is over $1,500, but unit cost is under)

25. Budget Guidance • Round Unit Costs/Quantity to reach whole numbers • In the case of mileage - find a close # of miles that gives you a whole number • If there will be tax to purchase items, include it in the unit cost. However, still be sure to make the unit cost a whole number. • Ensure the TOTAL amount equals a whole dollar amount Correct: $2,415 Incorrect: $2,415.89

26. Budget Restrictions Non-allowable expenses: • No ONE item over $1,500 • Stipends or scholarships to students or the chapter • Indirect costs (i.e. cost to administer funds) • Acquisition or construction of permanent buildings • Travel to/from National Convention or other state/national trainings • T-shirts& giveaways • Food (items to donate or for events)

27. Budget Guidance Allowable expenses: • Substitute teacher pay • Transportation to and from service sites • Copying/ Marketing costs • Educational outreach materials • Vegetation – Ex: Fruits, vegetables, trees, seeds, etc. • Other expendable materials – Ex: Chicks, feed, mulch, • Small Equipment Purchase - Ex: Camera, GPS, Tiller, tools, etc • Portable storage

28. Final 2 Questions of Applciation • If awarded, may a sponsor contact you to serve as a community partner as part of your FFA: Food For All project? • Provide a short (2-4 sentences) overview of your project that can be shared on our Community Walks interactive map if awarded. Example: Sample FFA is addressing hunger by raising laying hens to provide fresh eggs to the local food pantry. Throughout the year, the chapter will host 3 workshops for community members on how to raise laying hens and serve as mentors for interested individuals.

29. Other Resources on the website • Frequently Asked Questions • Overview of Application • Sample reports • Scoring Rubric www.ffa.org/foodforall

30. Reminder Applications Due December 13, 2013

31. Q & A www.ffa.org/foodforall Stefonie Sebastian: 317-802-4462 Kayla Lumpford-Mitchell: 317-802-4321 LTS@ffa.org