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Word 2007

Word 2007. Review. Topics. The Word program window Formatting Text Cut, Copy, and Paste commands Clipboard and Spell Checker Document and Page Layouts Headers and Footers Inserting Symbols, Tables, and Clipart. Microsoft Office 2007 – Word 2007 . Microsoft Word Program.

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Word 2007

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  1. Word 2007 Review

  2. Topics • The Word program window • Formatting Text • Cut, Copy, and Paste commands • Clipboard and Spell Checker • Document and Page Layouts • Headers and Footers • Inserting Symbols, Tables, and Clipart Microsoft Office 2007 – Word 2007

  3. Microsoft Word Program • Microsoft Word is a word processing program used to create: • Letters • Memos • Newsletters • Research papers • Web pages • Business cards • Resumes • Financial reports • Other types of documents Microsoft Office 2007 - Word 2007

  4. Word Processing Software • A word processing program is software that allows you to enter, edit, and format text and graphics • The files you create using Word are called documents Microsoft Office 2007 - Word 2007

  5. Word with various objects… Header Graphic Column Formatted text Chart Table Microsoft Office 2007 - Word 2007

  6. Word Program Window Quick Access toolbar Title bar Ribbon Scroll bar Document window Ruler Status bar View buttons Microsoft Office 2007 - Word 2007

  7. Word Program Window Summary • Quick Access toolbar contains frequently used commands and is customizable • The Ribbon contains tabs • Tabs include buttons for commands organized in groups • Rulers show margins, tabs, and indent settings • Viewbuttons are used to switch between Word document views Microsoft Office 2007 - Word 2007

  8. Word-wrap and Automatic Features • Word includes a word-wrap feature • As you type, the insertion point moves automatically to the next line when you reach the right margin • Press [Enter] only when you want to start a new paragraph • Automatic features that might appear as you type • AutoComplete • AutoCorrect • Spelling and Grammar Microsoft Office 2007 - Word 2007

  9. Saving a Document • Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu • Assign a filename and a file location to a document using the Save Asdialog box • After you save a file for the first time, save changes using the Save button, the Save command, or [Ctrl][S] • To create a copy of the file, use the Save As command under the Office Button. Microsoft Office 2007 - Word 2007

  10. Show/Hide Formatting Marks • Formatting marks are special characters that appear on screen to help you edit and format text This formatting mark indicates a blank line or the end of a paragraph • Formatting marks do not print • Use the Show/Hide ¶ button turn the display of formatting marks off and on Microsoft Office 2007 - Word 2007

  11. Selecting Text • Use the mouse to select words, lines, paragraphs, and other large blocks of text. • Press and hold the Ctrl key to select NON-consecutive text. Methods for selecting text Microsoft Office 2007 - Word 2007

  12. Using Templates • A template helps you create a formatted a document quickly • A template is a formatted document that contains placeholder text • You replace the placeholder text with your own text and save the file with a new filename • Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents • Select a template while in the New Document dialog box Microsoft Office 2007 - Word 2007

  13. Cutting and Pasting Text • The operation of moving text from one location to another is called cut and paste • Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] • Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document • Two clipboards: • System Clipboard - holds one item, the last item cut or copied from a document • Office Clipboard - holds up to 24 items • Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V] Microsoft Office 2007 - Word 2007

  14. Drag and Drop Text • You can also move text using the drag and drop method • Drag selected text to a new location using the mouse • Text that is dragged is not placed on the Clipboard Microsoft Office 2007 - Word 2007

  15. Shortcut Keys for Editing • Use keyboard shortcuts as a quick way to perform a command • [Ctrl][X] to cut text • [Ctrl][C] to copy text • [Ctrl][V] to paste text • [Ctrl][A] to select all the text in a document • [Ctrl][S] to save a document • The keyboard shortcut for a command appears in the ScreenTip Microsoft Office 2007 - Word 2007

  16. Copying and Pasting Text • Copied text is not removed from the document • A copy of copied text is placed on the Clipboard • Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] • Copy selected text by pressing [Ctrl] as you drag it to another location Microsoft Office 2007 - Word 2007

  17. Office Clipboard • The Office Clipboard • Stores up to 24 items • Stores text and graphics • Items can be cut or copied from any Office program • Items on the Office Clipboard can be viewed • The last item collected is stored on both the Office Clipboard and the system Clipboard Microsoft Office 2007 - Word 2007

  18. Using the Office Clipboard Click to resize or move the Clipboard task pane • The Office Clipboard appears in the Clipboard task pane • Can be set to open automatically after two consecutive cut or copy actions • Display manually by clicking the launcher in the Clipboard group Stored items Icon indicates the item is collected from Word Click to change display options Microsoft Office 2007 - Word 2007

  19. Finding and Replacing Text • Find and Replace feature • Use the Replace command to search for and replace all instances of a word or phrase in a document • Automatically find and replace all occurrences at once, or • Find and review each individual occurrence • Use the Find command to locate and highlight every occurrence of a word or phrase in a document Microsoft Office 2007 - Word 2007

  20. Spelling and Grammar Checker • Flags possible mistakes and suggests corrections • Misspelled words • Grammar errors • You still need to proofread your documents carefully for errors Microsoft Office 2007 - Word 2007

  21. AutoCorrect • Inserting text with AutoCorrect • Create your own AutoCorrect entries • Words you type often, such as a name • Words you often misspell • To create an AutoCorrect entry • Open the AutoCorrect dialog box • To insert an AutoCorrect entry in a document • Type the text you want Word to correct followed by [Spacebar] Microsoft Office 2007 - Word 2007

  22. Fonts • A font is a complete set of characters with the same typeface or design • Arial, Times New Roman, Tahoma, and Calibri are examples of fonts • Each font has a specific design and feel • Set Font Size, Color, Style, and Effects • Font size is measured in points • A point is 1/72 of an inch Microsoft Office 2007 - Word 2007

  23. Formatting with Fonts • Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text: • Times New Roman • Garamond • Book Antiqua • Californian FB • Sans serif fonts do not have a serif, and are often used for headings: • Arial Rounded MT Bold • Comic Sans MS • Franklin Gothic Demi • Papyrus Microsoft Office 2007 - Word 2007

  24. Font Styles • Make text darker and thicker by applying bold • Click the Bold button to apply bold • Slant text by applying italic • Click the Italic button to apply italic • Underline text for emphasis • Click the Underline list arrow, then select an underline style Microsoft Office 2007 - Word 2007

  25. Font Effects • Apply using the Font dialog box • Superscript • Subscript • Shadow • Outline • Emboss • Engrave • Small caps Choose font effects Microsoft Office 2007 - Word 2007

  26. Font Styles and Effects 48 point, red, shadow effect, 80% character scale Italic Bold Microsoft Office 2007 - Word 2007

  27. Format Painter • The Format Painter allows you to copy the format setting applied to selected text to other text • Use to copy multiple format settings or individual ones • Click the Format Painter button once to apply the format settings to one item • Double-click the Format Painter button to activate the Format Painter and apply settings to multiple items Microsoft Office 2007 - Word 2007

  28. Line and Paragraph Spacing • Adding white space to a document can make it easier to read • Increase space between lines using the LineSpacinglistarrow • Increase space between paragraphs using the Before and After text boxes in the Paragraph group on the Page Layout tab Microsoft Office 2007 - Word 2007

  29. Aligning Paragraphs • Paragraphs are aligned relative to the left and right margins • Left-aligned text is flush with the left margin and has a ragged right edge • Right-aligned text is flush with the right margin • Centered text is positioned evenly between the margins • Justified text is flush with both the left and right margins Microsoft Office 2007 - Word 2007

  30. Aligning Examples • Change paragraph alignment using the alignment buttons in the Paragraph group on the Home tab Right-aligned Centered Justified Left-aligned Microsoft Office 2007 - Word 2007

  31. Themes • Format a document using themes • A theme is a complete set of theme colors, fonts, and effects • Preview a theme before applying it • Click the Themes button in the Themes group on the Page Layout tab to select and apply a theme Microsoft Office 2007 - Word 2007

  32. Tabs • Tabs help you to align text vertically at a specific location on a page • A tab stop is a point on the horizontal ruler that identifies a text alignment location • By default, tab stops are located every ½ inch from the left margin • You can create custom tab stops • Text can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal point • A tab leader, a line that appears in front of tabbed text Microsoft Office 2007 - Word 2007

  33. Tabs Examples Right tab stop Tab indicator Left tab stop Tabbed text right-aligned Tab leader Tabbed text left-aligned Microsoft Office 2007 - Word 2007

  34. Indenting • Indenting a paragraph moves the edge of the paragraph in from the left or right margin • Indent the entire left or right edge of a paragraph • Indent just the first line • Indent all lines except the first line • Indent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is located Microsoft Office 2007 - Word 2007

  35. Indent Markers on Ruler Indent buttons First Line Indent marker Hanging Indent marker Left Indent marker Indented paragraph Right Indent marker Microsoft Office 2007 - Word 2007

  36. Bullets and Numbering • Formatting paragraphs with bullets and numbering can help to organize ideas in a document • A bullet is a character, often a small circle, that appears before the items in a list to add emphasis • Numbering the items in a list helps to illustrate sequence and priority Microsoft Office 2007 - Word 2007

  37. Adding Bullets and Numbering • Use the Bullets or Numbering list arrows to apply, change, or customize bullet and numbering styles Microsoft Office 2007 - Word 2007

  38. Creating Outlines • To create a hierarchical structure in a list, apply an outline numbering style • Click the Multilevel List list arrow to select and apply a multilevel list style • Format an existing list • Demote items using the Increase Indent button • Promote items using the Decrease Indent button Microsoft Office 2007 - Word 2007

  39. Borders and Shading • Adding borders and shading to text can help to enhance the information in a document • A border is a line added above, below, to the side of, or around words or paragraphs • Shading is a color or pattern that is added behind words or paragraphs • Use the Border button or the Shading button in the Paragraph group on the Home tab Microsoft Office 2007 - Word 2007

  40. Borders and Shading Example Shading Border Microsoft Office 2007 - Word 2007

  41. Footnotes and Endnotes • Footnotes and endnotes provide additional information • They consist of two parts • Note reference mark • Corresponding footnote or endnote • Footnotes appear at the bottom of page • Endnotes appear at the end of the document. Microsoft Office 2007 - Word 2007

  42. Footnotes and Endnotes Example Separator line Footnote text Note reference mark Microsoft Office 2007 - Word 2007 Microsoft Office 2007 - Word 2007

  43. Document Margins • Document margins are the blank areas between the edge of the text and the edge of the page • To adjust a document’s margins: • Click the Margins button in the Page Setup group on the Page Layout tab, then click Custom Margins • Change margin settings on the Margins tab in the Page Setup dialog box • Drag a margin indicator on a ruler to a new location Microsoft Office 2007 - Word 2007

  44. Setting Document Margins Top margin Right margin Ruler shows location of top margin Ruler shows location of left margin Left margin Microsoft Office 2007 - Word 2007

  45. Page Orientation • Portrait orientation means a page is taller than it is wide • The default page orientation for a document is portrait • Landscape orientation means a page is wider than it is tall • Default paper size is 8.5” x 11” Microsoft Office 2007 - Word 2007

  46. The Page Setup Dialog Box • Margins tab • Change margins, page orientation, and format the layout of pages in a multiple page document • Paper tab • Change paper size and paper source • Layout tab • Format sections, format headers and footers, and change vertical alignment Microsoft Office 2007 - Word 2007

  47. Margin Options • Margin options in a multiple page document • Mirrormargins are used in documents with facing pages, such as magazines • Inside and outside margins are a mirror image of each other • A guttermargin is used in documents that are bound, such as books • A gutter adds extra space to the top, left, or inside margin to allow for the binding • Set mirror margins and a gutter on the Margins tab of the Page Setup dialog box Microsoft Office 2007 - Word 2007

  48. Dividing a Document into Sections • A section is a portion of a document that is separated from the rest of the document by section breaks • A section break is a formatting mark that shows the end of a section • You divide a document into sections when you want to apply different page layout settings, such as columns, to sections • Sections are used to vary the layout of a document • A document is formatted in a single section by default Microsoft Office 2007 - Word 2007

  49. Types of Section Breaks • Insert a section break using the Breaks button in the Page Setup group on the Page Layout tab Microsoft Office 2007 - Word 2007

  50. Section Breaks Example Section 1 is formatted in one column Continuous section break Section 2 is formatted in two columns Microsoft Office 2007 - Word 2007

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