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Attention Club Secretaries!

Attention Club Secretaries! . Presented By Graham Novak Illinois-Eastern Iowa District Secretary. You Are Important!. Jo. PAPERWORK! E-mail Rosters Board/Officer meeting minutes Organizing files and keeping detailed, accurate information Up-to-date information Each meeting

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Attention Club Secretaries!

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  1. Attention Club Secretaries! Presented By Graham Novak Illinois-Eastern Iowa District Secretary

  2. You Are Important! Jo • PAPERWORK! • E-mail • Rosters • Board/Officer meeting minutes • Organizing files and keeping detailed, accurate information • Up-to-date information • Each meeting • Each month • Any Reward? Of course!

  3. Rosters (District) • www.iikeyclub.org • E-forms • Club Roster (Electronic or PDF) • Officer and Faculty Advisor contact information • Why? • Include successful club projects!

  4. Rosters (Club) • General membership club directory. • Keep this in your files, and have it available to all members • Include the following for eachmember… • Name, home address, e-mail address • Telephone number • Facebook/Myspace/Twitter account? • Offices held in Key Club

  5. Board/Officer Meeting Minutes • Typed or handwritten - be aware, at all times, of what is happening at the meeting. • Include details of what is discussed, not what is argued over. • Always include the names of everyone in attendance and everyone not in attendance. • Sketch the minutes, and create a final draft later.  • Include all decisions, upcoming events, guests that were present, and contact information provided. • Are you club members aware of everything that was discussed? Keep them informed!

  6. Organizing Files • Binder, expandable folder, or filing cabinet • Update frequently!  • Include… • Club Bylaws • Key Club Guidebook • District Constitution and Bylaws • Minutes of all club meetings – general and board/officer meetings • List of committee chairs and members within each committee (if applicable) • Committee reports • General club membership roster • Officer/Advisor roster • Copies of present and past district publications - TheIolian • Any other information specific to your club

  7. Each Meeting • Present the secretary report, and make any “secretary – oriented” announcements. • Keep your club up-to-date, and hand out the latest paperwork. • Take minutes!

  8. Each Month • Update the club roster/directory! • Be sure you are receiving the District Mailing newsletter from your District Secretary. • Talk to your advisor! • Perform any other duties specific to your club. • Volunteer! 

  9. Going Above and Beyond • Maintain service hour/point records for each member • Submit an article to The Iolian • Submit an application for Distinguished Club Secretary • Attend Divisional Council Meetings hosted by your Lieutenant Governor • Attend District Convention • Train the next club secretary!

  10. Rewards Galore  • Distinguished Club Secretary • 100 Hour Honor • R.I.O.T. award

  11. Let Me Know! • More questions? No problem! Contact me any time. • Graham Novak • 7s660 Lynn Dr. Naperville, IL 60540 • 630-248-0698 • gonovak25@gmail.com • www.iikeyclub.org

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