ACCESS

1. ACCESS EMIS Coordinator Meeting September 26, 2012

2. Local Report Card • ODE to release in spreadsheet format • Spreadsheet • Include all districts in State • Multiple tabs • Accessed from ODE website • Will Include • % Proficient • AYP • Growth • Grad Rate (both 4 and 5 year) • Will Not Include • Attendance Rate • Performance Index • Number of Indicators Met

3. Local Report Card • PDF Format • Auditor of State • Currently in select districts • Investigating data • May continue up to the new year • Districts with November levy’s to have priority

4. SDC Site • Will not reopen until SAS data is available • Estimated date to reopen • Unknown • Watch for ODE EMIS Newsflash

5. FY12 – Yearend Non-LRC Supplemental • Supplemental Report Period to Open for • CTE • Will include FN Concentrator Field, Courses, Staff) • Special Education • Gifted • Grade Schedule Record (DL) • Not Mandatory • Cannot Add/Remove Students • Expected to run October 5 – October 24, 2012

6. FY12 Additional Report Periods • Financials – FY12H • Manifest expected to be released 9/25/12 • Graduate – FY12G • Manifest expected to be released by 10/9/12 • March – FY12D • Manifest expected to be released 9/28/12

7. FY13 Report Periods • Five-Year Forecast – FY13P • Will open 10/1/12 • October – FY13K • Expected to start on time! (10/12/12) • Special Education Follow-Up – FY13S • New report period • Was to begin during FY12 • Only used to correct special education reporting • Could be a result of a Special Education Audit • SSID sent from ODE to district • Negative impact for district • Expected to run • 11/14/12 – 1/25/13 • 02/12/13 – 7/19/13

8. EMIS Manual • New Format • No longer published by Fiscal Year • Only new version if there is a change • Most recent version • Underlines for additions • Strikethrough for deletions • More sections grouped by data types • No Appendices • No Chapter 5/Appendix I

9. EMIS Manual • Section 1 – General Information • Section 2 – Student Records • Section 3 – Staff Records • Section 4 – Course Records • Section 5 – District/Building Records • Section 6 – Financial Records • Section 7 – Five-Year Forecast Records

10. EMIS Manual • Appendix A – Section 3.2 Contracted Staff • Appendix C – Section 4.7 Subject Codes • Appendix D – Section 3.9 Position Codes • Appendix E – Section 2.9 Program Record • Appendix I – in related section

11. EMIS Manual

12. EMIS Manual

13. FY13 Changes • Court Placed • Resolves issues with court placed reporting when an ESC provides the instruction. • ESC bills district directly. • District can include student in ADM. • Will see new Sent to Reason • Interest in expanding beyond ESC.

14. FY13 Changes • Admission Date/Admission Reason • When should admission date/admission reason be updated? • EMIS Manual to be updated with clarification

15. FY13 Changes • Special Education Event • Delete CNGT – Consent Granted • FY13 – Must use new codes • CNGI • Consent Granted for Initial Evaluation (IETR) • CNGO • Consent Granted for Other Special Education Activity (Neither IETR nor RETR) • CNGR • Consent Granted for a Reviewed Evaluated (RETR)

16. FY13 Changes • Peterson Scholarship • Federal guidance not clear • All rules currently not defined • No definitive information available for October • By yearend should have GE requirements ironed out • Should be similar to Autism Scholarship Program • Most ASP students do not have Sent To IRN • Most Peterson students will have Sent to IRN • New Sent to Reason • Can go from Traditional District A to Traditional District B • Currently two districts in State – Peterson providers

17. FY13 Changes • Peterson Scholarship (con’t) • Who is responsible for IEP? • (if RIEP due District of Residence should complete) • Who is responsible for GE Events? • District of Residence or Provider? • Currently reporting requirements not clear for October reporting!

18. FY13 Changes • Non-Pub Special Ed Reporting • Change reporting instructions for Non-Pub special ed events for parent placed students • How Received = 6 • Only report students receiving services • New Event Type and Outcome Code • PISP – currently not available • Does not create a reporting requirement for DOR • District where Non-Pub located responsible for reporting • ASP students not included • Peterson Scholarship students will be included

19. FY13 Changes • Non-Pub Special Ed Reporting (con’t) • If district reported as IIEP or RIEP – should not have. Once new outcome available change to Event Type. • Services not provide – continue to report aggregate from DN – District General Record • Clarify reporting instructions for 5 year old KG student attending a non-pub

20. FY13 Changes • Add Special Education IEP Outcome for student in Correctional Facility. • Student entitled to services • Correctional Facility is a restrictive environment • May not be able to get to student to provide service and would have to indicate this.

21. FY13 Changes • Amended IEP • Add new Event Type • AIEP – Amended IEP • Can report all Amendments–not required • Report Amendment that affects EMIS requirement • Outcome • Required to Graduate • Secondary Planning • Etc. • AIEP does not change the timeline of the IEP

22. FY13 Changes • Amended IEP (con’t) • Still must complete IIEP/RIEP in one year timeline • May decrease number of students reported with FN270 – December 1 Outcome • Does not replace the FN270 – December 1 Outcome • FN270 overrides special education event

23. FY13 Changes • Course Reporting • Refine reporting of students in courses • Add more validations • New Level 1 errors • Will identify overlapping course dates

24. FY13 Changes • Clarify reporting of multi-district Pre School student reporting • Add a new record type for student summer withdraw. • Can simply reporting of student who withdrew during summer. • Report SSID and withdrawal date and withdrawal reason • Would not use for student who had special education events • Do not have to use at all

25. FY13 Changes • County of Residence • Field added to FS record • County where student resides • Casino Student Count • New Admission Reasons for Board of Regents • Regular districts may never use • Admitted From IRN • Only required in year of admission. Do not need to report from year to year.

26. FY13 Changes • Add additional checks • CU – Staff Course record • Clarify reporting of Staff Data • New assignment area • Regular Pre School Teacher • Changes in PE teacher licensure. • New to district need new licensure • New CTE subject codes • Most in Ag area

27. FY13 Changes • Eliminate Program Codes • Senior to Sophomore Code deleted • Verify Course reporting • New reports to determine what courses students are receiving.

28. Post October Reporting • ODE to review withdraw reasons • Looking at collecting ACT/SAT information • Clarify combined attendance reporting • New PE measure • Aggregate Number reported • Remove building where discipline occurred field • Add Attending Building IRN Next Year field • Needed for Value Added • Test score re-rostering

29. Post October Reporting • 3rd Grade Guarantee • Will collect whether student on track/not on track • Likely to be reported from FN record by content domain • Add program code(s) for students not on track. • Information from ODE Web Site > Learning Supports

30. Post October Reporting • Acceleration Record • Add clarification • Dual Credit – E-Transcript • Better define what it is • March Reporting • Reduce the number of elements sent back from ODE • Add new Withdraw Reason • Student reported in error • Start and End Date are same date and new withdraw reason used, ODE will see this as student never attended.

31. Post October Reporting • Determine if new options needed for Student Record Exchange • SOES/EMIS Reporting Changes • Probably won’t happen in January 2013 • More likely in FY2014 • Collect full year calendar for each building/district

32. DASL – 13.1 Update • New Special Services Tab & Related Updates • Existing 215XXX Membership records moved to Special Services Tab • Start and End Dates should now correspond to the dates on the IEP • Can no longer enter 215XXX Membership records on Student Memberships • Are included in MEMBEMIS Verification and Updates • GQ Transfer will include records • SpS Import will place 215XXX records on the new tab • Student Membership Search renames and includes Special Education Services • EZ Student Membership Screen Updated

33. DASL 13.1 Update • CTRMIS/CLISEMIS • After run in Update Mode • Vocational Courses • Remove function disabled • Can only Drop/Transfer • Drop date required for Transfer • Vocational Course determined by • Course > EMIS > Curriculum Value = VXX

34. DASL 13.1 Update • PS GGG – Updated to allow entry of individual records for each assessment

35. DASL 13.1 Update • Civil Rights Report – Part 2

36. Questions?