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A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)

Payment claim administration in Lithuania Conference and Open Discussion about Effective management of EU structural funds 1-2 of February, 2012. A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority). The processes of:. Payment claim (PC) preparation and submission →

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A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)

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  1. Payment claimadministration in LithuaniaConference and Open Discussion about Effective management of EU structural funds1-2 of February, 2012 A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)

  2. The processes of: • Payment claim (PC) preparation and submission → • Supporting documents → • Verification

  3. Payment Claim 1:the content • information on physical and monitoring indicators achieved

  4. Payment claim2:the content • information on the PCs planned to be submitted; • financial information (expenditure incurred and list of supporting documents);

  5. Payment claim3:submission • PC shall be submitted every quarter even if no expenditure was incurred !!! Money for the results achieved but not money for money

  6. Payment claim4:from paper to electronic • Filling in Pre-filled template (B): • On-line filling • Filling in excel • Submission (B): • Electronic (via DMS) and paper version • Registering (IB): • Importing all PC data into SFMIS

  7. Supporting documents 1:the extent • All expenditure supporting doc. !!! But: • Exceptions in ESF (wages, business trips, scholarships, benefits, etc.) - summary statements • Indirect expenditure – no doc. • Unit costs (in global grant means - wages of scientists) and Lump sums (publicity) - doc. about quantity achieved or activity done

  8. Supporting documents 2:submission • Categories of supporting documents: • Easier to fill in PC; • Move towards the e-form of PC; • Submission: • List of supporting documents in the PC; • Physical submission in paper;

  9. Information System(s) IS for Beneficiaries (B) and Implementing bodies (IB): • DMS –(subsystem of SFMIS) for B to prepare and submit PCs • SFMIS – IS for IB to receive and verify PCs SFMIS Structural Funds Monitoring System DMS Public Data Exchange Website

  10. IS 1 - DMS

  11. IS 2 - SFMIS

  12. Submission The link of all IS SFMIS (Implementing and Intermediate bodies) GBAPS (Treasury) DMS (Beneficiary) Payment request Message MONEY MONEY

  13. Payment claim submission control: !!! Reminders in DMS about next PC (date and sum) according submission schedule

  14. Automatic controls for filling and verification Automatic Checking: • DMS – if there is no filling or data mistakes • SFMIS – critical mistakes while saving any data (+ button “To check doc.”)

  15. Verification process Checking (IB) • according its checklist questions • Sample Checks of PC/supporting documents according IB procedures

  16. Future goal To simplify the system so: • The B would submit only a part of supporting documents • The electronic submission of documents with e-signature would be used 3. The IB would have : • its procedures of Sample Checks • unified Payment claim checklist and could fill it in online

  17. After all the processthe Beneficiarygets the moneyanddoes many good things for Lithuania!  Congratulations!!!

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