F o r O f f i c i a l U s e O n l y. For Official Use Only. Purchasing. 4000 1234 5678 9010. 12/17. Norma Little DFA/Office of State Procurement. https://access.usbank.com www.arkansas.gov/dfa/procurement. With Freedom Comes Responsibility.
For Official Use Only
4000 1234 5678 9010
DFA/Office of State Procurement
It is a Visa card provided by US Bank. These cards allow delegated employees to purchase goods, services for state entities, colleges and universities.
Official State Business Only.
Employee Travel related charges
Printing - Amendment 54
ATM - Cash Advances
Items on State Contract without vendor approval
Using automated monthly procedure to pay vendors
SPLIT PURCHASES – (A “split purchase” occurs when the total cost of a single purchase is broken up into multiple transactions with the express purpose of circumventing state bid requirements, monthly bid limits, or any other agency restriction.)
Any Purchase without Agency approval
AmmoRestroom supplies and paper goodsPaper stock & Copy PaperDairyLetterhead & EnvelopesFuel (with Fuel Card)TiresLight Bulbs
Over the counter (point of sale)
Over the internet
You must have a detailed receipt for each store purchase, clearly identifying each item purchased
Register your card on https://access.usbank.com. This gives the
cardholder the access to view and verify all transactions weekly.
You are responsible for the safekeeping of your p-card account
Check your account transaction list weekly. If you suspect fraudulent
charges, contact your liaison immediately. (Betty White)
Obtain all original receipts and submit them with your purchase req form.
Every transaction (purchase) must have a p/r form.
As with every purchase, the p/r must indicate the specific department or
funding grant and the applicable account (i.e. office supplies,
Lost or stolen P-card. The cardholder needs to contact US Bank immediately at 1-800-344-5696and then contact youragency liaison, Betty White.
P-Card accounts are audited by Legislative, system auditors, by DFA/Office of State Procurement Credit Card Section, and by BRTC Fiscal personnel for compliance of the following :
Any violation of Arkansas P-Card Program policies is considered an “occurrence” which may result in disciplinary action. Types of disciplinary actions taken against a cardholder include, but are not limited to, the following:
a. Enter your 16-digit account number
b. Enter your five digit Zip Code (Business Address)
c. To activate you account, Press 1
d. Key in the last four digits of your Social Security
e. Enter your business telephone number, beginning
with the area code
f. Your account has been successfully activated.
Note: If you have any problems activating your account
you will be transferred to a Customer Service Representative for personal assistance.
Begins on the 16th of each month and ends on the 15th of the next month unless the 15th falls on a weekend
Registering your card online with access.usbank.com – Gives you the cardholder the ability to view and track all your purchases.
Organization Short name for The State of ARKANSAS is: STAR
Then click on register this account
Enter your Credit Card Number, Expiration and Zip Code
The “back to” feature in Access Online is at the bottom left corner on every page that has a back to previous page feature
Always read the Message from U.S. Bank after logging in. From time to time US Bank is off line to maintain the system and update functions.
Click on Transaction List
Trans date – when purchases were made
Posting date – when purchases are posted to the account
State of Arkansas Purchasing Card Program
Credit Card Contacts:
Angie French – Purchasing X 4035
Betty White – LIASON X 4042
Darlene Hicks – State Credit Card Manager
Norma Little – State Credit Card Coordinator/Instructor