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IBM DB2 Content Manager “Lunch N Learn”

IBM DB2 Content Manager “Lunch N Learn”. 03/14/2007. What is Content Manager ?. IBM DB2 Content Manager is a software solution that provides a foundation for managing, accessing, and integrating critical business information on demand. Integration of Business Content: Scanned Images

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IBM DB2 Content Manager “Lunch N Learn”

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  1. IBM DB2 Content Manager “Lunch N Learn” 03/14/2007

  2. What is Content Manager ? • IBM DB2 Content Manager is a software solution that provides a foundation for managing, accessing, and integrating critical business information on demand. • Integration of Business Content: • Scanned Images • Documents • Faxes • Other Unstructured Content • Automation of Business Processes: • Integrated Workflow • Electronic Folder/Document Routing

  3. Content Manager and the Registrar Office Pilot Project (Phase I): Started April 2006 • Approximately 7000 Paper Transcripts stored in filing cabinets that are kept in a Marist warehouse • Problem: • A transcript request may take many days to locate • Copies of the paper transcript must be made • Old transcripts then re-filed into filing cabinet • The warehouse is damp, dusty, and may cause degradation of the transcripts • Solution: • Scan the transcripts, digitized format stored in Content Manager • Install the Content Manager Client software on all desktop computers in Registrar • Current Status: • About 6900 transcripts now reside in Content Manager • A request for a transcript will now take a few minutes to search, view, and print in Registrar

  4. Scan and Store Definition Template Customer Requirements • Identify documents to be scanned • Size • Paper type • White or colored paper • Can multiple documents be scanned or one sheet at a time • Identify number of documents for each scan • Sequence of scan if multiple pages • Identify data required to categorize scanned item (metadata) • Examples • Name • Date item was scanned • Type of document • Version • Identify if data can be updated • Identify hierarchy of data if required • Identify authority required for scans, printing, viewing • Identify types of reports required • Identify backup, archive requirements • Identify any legal requirements • Identify when data can be deleted • Automatic or manual deletion

  5. Integrated Workflow • If you have a defined process, a workflow can be set up to route the documents…

  6. Integrated Workflow (continued)… • The use of workflow is a means to route information, documents, memos in a timely manner to users or groups of users within a department, or the organization.

  7. Questions / Answers…

  8. In case you missed it… MARIST WINS!

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